Division manager training AYSO Region 630 Rancho Santa Margarita March 23, 2010

Agenda Timeline – the AYSO Calendar Coach Volunteer Tracking Team Formation Guidelines Coach Communication Coach Administration In-Season Expectations

Timeline March/April – Player Registration…and COACH Volunteer signups May – Confirm Coach Interest / Board Approval of Coaches (+ Assistants) June – Final Coach Approvals/Team Formation July – Team Formation / Coach Meeting / Education August – Education / Distribution September – Season Starts September – November – “Be There”

Coach Volunteer Tracking Have a Process – there are a LOT of coaches Spreadsheet (Rob’s Template) MUST Haves: AYSO Volunteer ID for CURRENT YEAR (should have done this at Registration) Age-Appropriate Certification (Advanced is NOT a “catch all”) COACH Safe-Haven…Ref is DIFFERENT Desire…they’ve got to WANT to do it…be honest, let them know what they’re in for…

Team Formation General Teams built in “pairs” NO Bye Weeks NO “Double-Header” Weeks Balance Competition Guidelines (players on field at same time, ie 4v4) AYSO Mantra…EVERYONE PLAYS…at least ½ of the game, and for all U10 and younger, ¾ of each game

Team Formation Youngers U5/6 Age Group Play 4v4 Ideal team size 5 Build Teams with 4 as a “base” (expand) U7/8 Age Group Play 7v7 Ideal team size 9 Build Teams with 8 as a “base” General Concept Teams originally built in July Adds are common…and you want to leave “room”

Team Formation Olders U9/10 U12/14 U16/19 Play 9v9 Ideal Size is 11 Carry 14/15 U16/19 Carry MORE players…no-shows are common

Coach Communication Do it…MORE IS MORE Key Points in Time: Confirmation of Interest Confirmation of Approval Confirmation of NEED (if you’re lucky) Certification Status – they may THINK they’re good. Need to ensure they go to class and you KNOW when they are going if you’re counting on them! Team Formation Volunteer Information Collection Uniform Pickup Ongoing…as the season progresses…

Coach Administration Volunteer Requirements Uniforms & Color Selection Registration (helping during formal events) Team Parent (“snack”, end of season party) Assistant Coach (optional, but really good to have, especially beyond U6) Referee(s) – Starts at U7…MUST be certified! Fields (painting, setup/break down) Uniforms & Color Selection Many approaches…lottery is good GOAL…they need to CONTACT parents fast…and collect volunteer names immediately Use volunteer collection as the order for uniform color seletion (REALLY big for the youngers)

Coach Administration Make it EASY – Coach Packets Uniform Kits (will be shipped to your house) Coaches Equipment Bag (or Coupon) Roster & MEDICAL RELEASE forms (print via eAYSO and make THREE copies of each…include in packet) – expense through the Region

In-Season Expectations Stay connected to the coaches Get to the fields a few times during the season Be a “presence”…answer questions WEAR the Board Shirt! Think about the “Coach of the Year”…each division gets one…this is a NICE way to recognize Solid communicator Positive feedback from Parents Above and Beyond Stay connected to the parents/kids What are THEY telling you?