Geographic Partnership Programs Update Jennifer Holland, Chief, Partnership Communication and Outreach Branch Andrea Johnson, Assistant Division Chief for Address and Spatial Data Update Geography Division April 9, 2018 SDC Annual Meeting

Topics 2020 Census Local Update of Census Addresses Operation (LUCA). Boundary and Annexation Survey (BAS). 2020 Census Participant Statistical Areas Program (PSAP). Group Quarters (GQs). Other geographic programs. The programs and operation listed here, the Boundary and Annexation Survey, Geographic Support System, Local Update of Census Addresses, New Construction, Participant Statistical Areas, and others, allow you to ensure your addresses, street features, and boundaries, are correctly recorded with the Census Bureau. Correct recording of the spatial data in the Census Bureau’s data subsequently leads to your demographic data being successfully captured and recorded as well.

Local Update of Census Addresses Operation (LUCA) Once a decade, voluntary opportunity for tribal, state, and local governments to: Review Census Bureau addresses used to conduct the decennial census. Provide new and correct existing addresses to be included in the decennial census and current surveys. LUCA is offered once a decade. It offers the only opportunity to tribal, state, and local governments to review and comment on the Census Bureau's residential address list for their jurisdiction prior to the 2020 Census. The Census Bureau relies on a complete and accurate address list to reach every living quarters and associated population for inclusion in the census.

LUCA schedule Timeframe Activity December 15, 2017  2020 LUCA registration deadline February - April 2018*  Participants receive their 2020 LUCA materials. August - September 2019 Census Bureau delivers 2020 LUCA feedback. April 1, 2020 CENSUS DAY. December 15, 2017, was the 2020 LUCA registration deadline. Registration is closed. February - April 2018 – 2020 LUCA materials begin to ship to participants. *Please note the Census Bureau anticipates shipping the LUCA materials to Puerto Rico participants in June.* Participants begin their review upon receipt of materials and have 120 calendar days to complete their review and update. Trainings are available and can be identified on the LUCA website listed at the end of this presentation. In the late summer of 2019, the Census Bureau delivers LUCA feedback to participants (the Appeals process is still under development, but has a very short review timeframe). April 1, 2020 is CENSUS DAY!

LUCA schedule Initial mail out completing in early April (except Puerto Rico). As of April 4: All of the stateside materials have been created. 11,304 of the stateside packages shipped. All stateside password letters shipped. 232 entities have returned materials (114 with updates). Next steps: Census Bureau processing return. Feedback phase begins in August 2019.

BAS Through yearly invitation and participation, tribal, state, and local governments: Review boundaries, names, and governmental status. Make corrections and updates to these boundaries, names, and status. The first geographic partnership opportunity to discuss today is the Boundary and Annexation Survey, also known as the BAS. The Census Bureau conducts the Boundary and Annexation Survey (BAS) annually to collect information about selected legally defined geographic areas. The annual BAS ensures the accuracy and currency of legal boundaries and names of governmental units. Boundaries collected through the BAS are used for tabulating and presenting statistical data released from censuses and surveys, such as the annual American Community Survey (ACS) and Population Estimates Program (PEP). In addition to census programs and surveys, the boundaries are also important in providing governments current information about their communities and for future planning. The BAS offers tribal, state, and local governments an opportunity to review, correct, and update their legal boundaries, official names, and governmental status.

BAS schedule and deadlines Timeframe Activity Every January Invitation letter/e-mail sent to Highest Elected Official and BAS point of contact. Every March 1 Deadline to submit updates for all subsequent censuses surveys and estimates published for that year. Every May 31 Final deadline to submit updates for the following year’s BAS materials. January kicks off the invitation letter and email to the highest elected official of each government and BAS contact that the Census Bureau has in their records. All boundary changes reported for the given year must be in effect on January 1, 2018. BAS has two deadlines which determine when your updates are reflected in the Census Bureau’s products. Updates submitted by March 1 make the deadline for ACS and PEP published data and for the following year’s BAS materials. Updates submitted by May 31 make the deadline for the following year’s BAS materials. They cannot be processed in time to make the ACS or PEP published data.

2018 BAS Total Response Rate: (24,380/39,133) 62.3% States: (10/11) 90.91% Counties: (2,533/3,048) 83.1% Places: (13,023/19,485) 66.84% Consolidated Cities: (7/8) 87.50% MCDs: (8,675/16,242) 53.41% AIAs: (132/339) 38.94% as of March 30, 2018

Total Governments Responding: 2018 BAS Total Governments Responding: Digital Returns: 974 Paper Returns: 327 No Changes: 21,778 Refusals: 30 as of March 30, 2018

Participant Statistical Areas Program (PSAP) Once a decade, voluntary opportunity for invited participants to: Review and update selected Census Bureau statistical geography. Coordinate with interested partners and other interested parties. PSAP is the only opportunity prior to the 2020 Census for regional planning agencies (RPAs), councils of governments (COGs), Alaska Native Regional Associations (ANRAs), and tribal, state, county, and local governments (including the District of Columbia and Puerto Rico) to review and update the selected statistical areas. The Census Bureau uses the statistical areas defined for the 2020 Census to tabulate data for the ACS throughout the decade. PSAP allows invited participants to review and update selected statistical area boundaries for 2020 Census data tabulation following Census Bureau guidelines and criteria. The Census Bureau also will use the statistical areas defined for the 2020 Census to tabulate data for the annual American Community Survey (ACS) estimates and the Economic Census. The Census Bureau initially solicits the 2010 Census PSAP participants for 2020 PSAP. Where no previous participant exists, the Census Bureau attempts to solicit new participants. The Census Bureau strongly recommends PSAP participants seek input from other census data users and stakeholders regarding 2020 Census statistical area delineations.

Importance of PSAP participation Data needs not always met by legal areas alone. Statistical geography can help provide data. For example, CDPs are used to create boundaries for a concentration of population where no legal boundaries exist. Cities or communities without legal boundaries. Neighborhoods. State-recognized tribal areas. Data from statistical geographies helps to complete grant applications and to plan for future needs. The Census Bureau publishes data by legal areas, but also publishes data by statistical areas. Sometimes a community has a need for data but a legal boundary does not exist for that community. Statistical geography can help provide data in instances where legal boundaries do not exist. For example, CDPs can be created for areas where cities or communities exist, but do not have a legal boundary, or where distinct neighborhoods exist. CDPs can also be created for state-recognized tribal areas. Statistical geography allows participants and the Census Bureau to create boundaries in order to get data for those statistical areas. Data tabulated to these areas are used for grant applications to fund community and regional development, agriculture, education, energy, and environmental programs, as well as other needed community improvements and enhancements. The availability of data helps plan for future community needs.

PSAP geographies Standard statistical geographies. Census tracts (CTs). Block groups (BGs). Census designated places (CDPs). Census county divisions (CCDs) in select states. Tribal statistical geographies. Tribal census tracts (TCTs). Tribal block groups (TBGs). Census designated places (CDPs). Alaska Native village statistical areas (ANVSAs). Oklahoma tribal statistical areas (OTSAs). OTSA tribal subdivisions. Tribal designated statistical areas (TDSAs). State designated tribal statistical areas (SDTSAs). There are two types of statistical geographies available for review under the PSAP. The first is standard statistical geography; the second is tribal statistical geography. Standard statistical geographies include….presenter read the slide. Tribal statistical geographies include….presenter read the slide. Background information for presenter: State Recognized Tribes are not eligible for BAS, so PSAP is their only opportunity to update their geography.

Hierarchy of census geographic entities

Hierarchy of census geographic entities

Hierarchy of American Indian, Alaska Native, and Native Hawaiian geographies

Hierarchy of American Indian, Alaska Native, and Native Hawaiian geographies

2020 PSAP criteria No substantial changes to criteria from 2010. Criteria notices for the standard statistical geographies open for comment in the Federal Register from 2/15/2018 – 5/14/2018. Statistical geographies are recognizable in: Concept and purpose. Coding and naming conventions. Types of boundary features permitted. The former Tribal Statistical Areas Program (TSAP) is included as part of the PSAP for the 2020 Census. Federally recognized tribes and state tribal liaisons have the opportunity to update tribal statistical geographies in 2020 Census PSAP. To reduce participant burden, the Census Bureau anticipates creating 2020 Census statistical areas for review and update by PSAP participants. Participants may accept the Census Bureau’s 2020 Census proposed statistical areas, update the 2020 Census proposed statistical areas, or use the 2010 Census Statistical area geography as a base to make updates. Participants reviewing standard statistical area geographies are required to use the Census Bureau’s Geographic Update Partnership Software (GUPS) to delineate updates. The GUPS runs in QGIS, which is an open source Geographic Information System (GIS), and it contains all functionality required to make PSAP updates, execute automated checks for program criteria compliance, and create standardized data output files for Census Bureau processing. The GUPS will be available for download from the Census Bureau's website or available on DVD. Participants using the GUPS to update their statistical areas must use the Secure Web Incoming Module (SWIM) to send their updates. The SWIM is the official web portal for uploading partnership materials to the Census Bureau. Tribal participants reviewing TCTs, TBGs, or CDPs may use the GUPS or may elect to use the Census Bureau provided paper maps to review and edit tribal statistical geographies. Participants reviewing ANVSAs, OTSAs, OTSA tribal subdivisions, TDSAs, or SDTSAs are provided Census Bureau paper maps to review and edit tribal statistical areas.

New for 2020 PSAP Pre-SAP – Census Bureau creating suggested boundaries that meet criteria. Using input throughout decade. Ensuring census tracts and block groups meet criteria. Accept or update our suggestions. Tribal Statistical Areas Program (TSAP) now part of 2020 PSAP. The former Tribal Statistical Areas Program (TSAP) is included as part of the PSAP for the 2020 Census. Federally recognized tribes and state tribal liaisons have the opportunity to update tribal statistical geographies in 2020 Census PSAP. To reduce participant burden, the Census Bureau anticipates creating 2020 Census statistical areas for review and update by PSAP participants. Participants may accept the Census Bureau’s 2020 Census proposed statistical areas, update the 2020 Census proposed statistical areas, or use the 2010 Census Statistical area geography as a base to make updates. Participants reviewing standard statistical area geographies are required to use the Census Bureau’s Geographic Update Partnership Software (GUPS) to delineate updates. The GUPS runs in QGIS, which is an open source Geographic Information System (GIS), and it contains all functionality required to make PSAP updates, execute automated checks for program criteria compliance, and create standardized data output files for Census Bureau processing. The GUPS will be available for download from the Census Bureau's website or available on DVD. Participants using the GUPS to update their statistical areas must use the Secure Web Incoming Module (SWIM) to send their updates. The SWIM is the official web portal for uploading partnership materials to the Census Bureau. Tribal participants reviewing TCTs, TBGs, or CDPs may use the GUPS or may elect to use the Census Bureau provided paper maps to review and edit tribal statistical geographies. Participants reviewing ANVSAs, OTSAs, OTSA tribal subdivisions, TDSAs, or SDTSAs are provided Census Bureau paper maps to review and edit tribal statistical areas.

PSAP schedule July 2018 Census Bureau sends official invitation. Timeframe Activity July 2018 Census Bureau sends official invitation. January 2019 PSAP delineation phase begins. Participants have 120 calendar days to submit updates. January 2020 PSAP verification phase begins Participants have 90 calendar days to review updates. April 1, 2020 CENSUS DAY. In July 2018, the PSAP invitation materials are sent to the identified PSAP participants. In January 2019, the PSAP delineation phase begins. Participants have 120 calendar days upon receipt of materials to conduct their review of the Census Bureau prepared plan and submit updates. Webinar trainings are planned to begin in February 2019. In January 2020, the PSAP verification phase begins. Participants have 90 calendar days to review the updates made by the Census Bureau to the statistical geographies. April 1, 2020 is CENSUS DAY!

Frame Activities Involving Group Quarters Group Quarters Frame Update. Group Quarters Count Review. Group Quarters Census Field Operations. Advanced Contact. Service Based Enumeration. Group Quarters Enumeration.

Other geographic programs Geographic Support System Partnership Program (GSS). New Construction. School District Review Program (SDRP). The programs and operation listed here, the Boundary and Annexation Survey, Geographic Support System, Local Update of Census Addresses, New Construction, Participant Statistical Areas, and others, allow you to ensure your addresses, street features, and boundaries, are correctly recorded with the Census Bureau. Correct recording of the spatial data in the Census Bureau’s data subsequently leads to your demographic data being successfully captured and recorded as well.

Geographic Support System Partnership Program (GSS) Through yearly invitation and participation, tribal, state, and local governments provide: Address point files. Street centerline files. GSS occurs through yearly invitation to tribal, state, and local governments. It allows governments to provide address point files and street centerline files to update our MAF/TIGER database.

GSS schedule Timeframe Activity Every October – March Invite tribal, state, and local governments to submit address and/or street centerline files. Every January-September Update MAF/TIGER database with addresses and/or street centerlines.

New Construction Once a decade, voluntary opportunity for tribal, state, and local governments (where the Census Bureau mails questionnaires) to: Submit addresses with city style mailing addresses for units constructed after LUCA. Addresses must be closed to the elements (i.e., basic construction completed) by April 1, 2020. The New Construction program is another once a decade, voluntary opportunity in advance of the 2020 Census. It allows tribal, state, and local governments (where we intend to mail questionnaires) to submit newly constructed city style addresses completed after the LUCA timeframe.

New Construction schedule Timeframe Activity April – August 2019 New Construction Program starts and finishes. April 1, 2020 CENSUS DAY. The New Construction program is still under-development, so the dates have not be set; however, the Census Bureau anticipates the 2020 New Construction program to begin in the latter half of 2019 with a very short review and update timeframe.

School District Review Program (SDRP) Program conducted on behalf of the National Center for Education Statistics (NCES). State Title 1 mapping coordinators provide school district boundary updates to the Census Bureau. Annual program starting in late 2018. Two other high profile geographic partnership programs include the School District Review Program and the Redistricting Data Program. The SDRP enables state officials to review the Census Bureau’s school district information and update Local Education Agency IDs, school district boundaries, names, levels, and grade ranges for which each school district is financially responsible. The Census Bureau creates special tabulations of census data by school district geography. These tabulations provide children’s demographic characteristics of the nation's public school systems. Information is distributed through the NCES. Required by law, the RDP provides states the opportunity to specify the small geographic areas for which they wish to receive decennial population totals for the purpose of reapportionment and redistricting. The 2020 Census RDP provides states the opportunity to delineate voting districts and to suggest census block boundaries for use in the 2020 Census redistricting data tabulations (Public Law 94-171 Redistricting Data File). In addition, the RDP will periodically collect state legislative and congressional district boundaries if they are changed by the states. The program, conducted by the Census Redistricting and Voting Rights Data Office, is also responsible for the effective delivery of the 2020 Census P.L. 94-171 Redistricting Data prior to April 1st, 2021, one year from census day. The program ensures continued dialogue with the states in regard to 2020 Census planning, thereby allowing states ample time for their planning, response, and participation.

For more information… Review our geographic partnership programs flyers. Website. Email. Toll-free phone number. These flyers can be found on the Census Bureau’s website for each program.

Questions? Jennifer Holland Andrea Johnson Partnership Communication and Outreach Branch Chief, Geography Division (301) 763-2751 Jennifer.L.Holland@census.gov Andrea Johnson Assistant Division Chief for Address and Spatial Data Update, Geography Division (301) 763-9640 Andrea.Grace.Johnson@census.gov