Young AFCEAN/Women Awards Chapter Training Webinar Young AFCEAN/Women Awards Tuesday, September 11, 2018 1:00 pm EDT Susan Emert – Manager, Member & Chapter Services Tyler Erney – Young AFCEAN Outreach Coordinator

Young AFCEAN/Women Awards Agenda Young AFCEAN Awards Individual Chapter Model Young AFCEAN Program Final Achievement 2018 Goals 2019 Young AFCEAN 40 Under 40 Awards Women’s Appreciation Award

Young AFCEAN Awards Individual and chapter awards overview Nomination process Awards deadline Awards cycle Awards committee Awards ceremony

Young AFCEAN Awards Distinguished Young AFCEAN (DYA) 40 or under Can only win once Main focus is on AFCEA contributions Emerging Leadership Must have won DYA award (at least two years ago) For example, if you won DYA for 2016, you can win Emerging Leader for 2018 Main focus is on demonstration of continuous leadership since winning the DYA award

Young AFCEAN Awards Regional DYA Each AFCEA Regional Vice Presidents (RVP) selects one of the nominated DYAs from their Region to receive this award Distinguished Young AFCEAN of the Year The Awards Committee then votes one of these Regional DYAs as the Distinguished Young AFCEAN of the Year Recipient is not notified ahead of ceremony

Young AFCEAN Awards Young AFCEAN Chapter Award Focus is on providing programs and initiatives geared to the needs of Young AFCEANs including professional development Compete with chapters in same size category Chapter President typically nominates their YAC Program for this award Chapter has to have received Model YAC Program recognition to apply

Young AFCEAN Award Nominations Go to www.afcea.org/awards Scroll down to Young AFCEAN awards Click on relevant award name

Young AFCEAN Award Nominations Click on “nominate a candidate”

Young AFCEAN Award Nominations Ensure candidates meet listed criteria

Young AFCEAN Award Nominations Scroll down to nomination form Complete all fields Information received is used to correspond with nominee and nominator Must be accurate!

Young AFCEAN Award Nominations Fill out Justification box on nomination form Prepare in Word first then cut and paste Retain headers (Leadership and Guidance, etc.) Delete questions to maximize number of words allowed Type over “YOUR RESPONSE HERE” in each section Hit Submit Nomination at bottom of page once complete Be prepared - word limit will not be the same as shown in your Word document!

Young AFCEAN Award Nominations Acknowledgement received If you do not see this – contact me to ensure the nomination is in the system

Young AFCEAN Award Nominations Young AFCEAN Chapter Award Same process Usually submitted by Chapter Presidents

Young AFCEAN Awards Deadline Deadline is Sunday, October 21 at midnight EDT Do not leave submissions to the last week! We cannot accept nominations after the deadline Website automatically closes down at midnight EDT If you made an error or excluded relevant information on an existing nomination Before the deadline Redo and resubmit the nomination the last one you submitted will be the one used Up to four days after the deadline Contact Susan or Tyler and we will take care of the error/addition for you Five days after the deadline We cannot make changes more than four days after the deadline

Young AFCEAN Awards Cycle Awards cycle runs September through February September/October Six week nomination period One or two week RVP endorsement period November Awards Committee voting period Awards Committee confirmation of winners December Notification of winners February Onsite ceremony at WEST 2019

Young AFCEAN Awards Committee Comprised of the Regional Vice Presidents and the Co-Presidents of the Young AFCEAN Advisory Council One to two week voting period in November Winners confirmed on a conference call held late November

Young AFCEAN Awards Ceremony Held at WEST each year in San Diego Awardee plus guest invited Afternoon reception followed by ceremony In conjunction with Copernicus and USNI winners

Model Young AFCEAN Program Overview Setting Goals Final Achievement Nominating for the YAC Chapter Award Approval Process Deadlines Award Ceremony

Model Young AFCEAN Program Non-competitive recognition program Prerequisite for submitting for the competitive Young AFCEAN Chapter Award Chapters set goals and submit final achievements Program lasts two years Program based on the AFCEA fiscal year October 1 through September 30 Submitted to and determined by their RVP Applied for via the chapter officer tools

Model Young AFCEAN Program Non-competitive recognition program Submitted via the chapter officers portal Young AFCEAN Chapter Award Competitive award Submitted via www.afcea.org/awards

Model Young AFCEAN Program Setting Goals Log into the Chapter Officer Tools Click on Model YAC Program Click on Create 2019 Goals

Model Young AFCEAN Program Setting Goals Complete chapter position and email Click on Goal Category dropdown menu and type in Goal #1

Model Young AFCEAN Program Setting Goals Or Click on “Select from Sample Goals”

Model Young AFCEAN Program Sample Goals Pick the goal you wish to use and click on “Select Goal” It will auto-populate in the Goal field Use as many sample goals as you wish

Model Young AFCEAN Program Setting Goals A minimum of six goals must be set At least three categories – to include Membership A mix of written goals and sample goals are fine Hit Submit Goals

Model Young AFCEAN Program Final Achievement Click on Create 2018 Final Achievement Form

Model Young AFCEAN Program Final Achievement Four levels of achievement Do not have to meet all goals to be granted the recognition However, if you do not meet or only partially meet a goal be sure to explain why

Model Young AFCEAN Program Click on Submit Model YAC Program Final Achievement Report to RVP

Model Young AFCEAN Program You will see the following pop-up box NOTE: You cannot make changes to the submission once you click OK

YAC Chapter Award submission Model Young AFCEAN Program YAC Chapter Award submission New this year Can submit for the Chapter Award via the portal at the same time as the Model Program An addition to current option of submitting via www.afcea.org/awards Makes it easier to apply for the Chapter Award Uses chapter performance summary as nomination text Hope more small and medium size chapters will participate Will need to use current method via website if you wish to customize the nomination text

YAC Chapter Award submission Model Young AFCEAN Program YAC Chapter Award submission You will see the following text Click on Submit Young AFCEAN Chapter Award

YAC Chapter Award submission Model Young AFCEAN Program YAC Chapter Award submission The chapter’s performance summary text will automatically be used for the YAC Chapter Award You will be redirected to a browser that confirms your chapter’s nomination has been received

YAC Chapter Award submission Model Young AFCEAN Program YAC Chapter Award submission If you click on “Do Not Submit Award” you will automatically be taken back to the main Model YAC Program screen for your chapter

Model Young AFCEAN Program Approval Process Goals Regional Vice Presidents (RVPs) approve the Model YAC Program Goals and add their comments Final Achievement The following year the RVPs approve or disapprove the Final Achievement online and make additional comments

Model Young AFCEAN Program 2019 Goal Deadlines Submit Goals Young AFCEAN Chapter Representatives September 30, 2018 Endorse Goals Regional Vice Presidents October 5, 2018

2018 Final Achievement Deadlines Model Young AFCEAN Program 2018 Final Achievement Deadlines Submit Final Achievement Young AFCEAN Chapter Representatives October 15, 2018 Endorse Final Achievement Regional Vice Presidents October 19, 2018

Model Young AFCEAN Program Award Ceremony Presented at WEST in San Diego Wednesday, February 13, 2019 Part of the Young AFCEAN awards ceremony

Young AFCEAN 40 Under 40 Awards Overview Nominations Awards Ceremony

Young AFCEAN 40 Under 40 Awards Overview Separate awards cycle Focused on professional achievements instead of AFCEA involvement Must be a current AFCEA member Aged 40 or younger

Young AFCEAN 40 Under 40 Awards Nominations Submitted via website https://www.afcea.org/site/40U40Winners Open November 21, 2018 through February 21, 2019

Young AFCEAN 40 Under 40 Awards Awards Ceremony Presented at DCOS in Baltimore each Spring

Women’s Appreciation Award Women in AFCEA Award overview Nomination process Nomination deadline Awards cycle Awards committee Women’s appreciation event

Women’s Appreciation Award Award initiated by Women in AFCEA Started in 2013 by Membership Committee Women in AFCEA aims to Increase women membership in AFCEA Advocate for more women speakers at AFCEA International events Encourage more female participation at events Replicate these initiatives at the local level via the Women Outreach Leaders in chapters

Women’s Appreciation Award Presented at the Women’s Appreciation Event at WEST in San Diego Networking Keynote speaker/Panel Awards ceremony Five awards at WEST 2018 Five awards at WEST 2017 Five awards at WEST 2016 Four awards at WEST in 2015 Three awards at WEST in 2014 Attendance/sponsorships increasing each year

Women’s Award Nominations Go directly to http://www.afcea.org/site/?q=awards/womensappreciation Or go to www.afcea.org/awards and scroll down to Women’s Appreciation Award

Women’s Award Nominations Ensure candidates meet listed criteria and requirements

Women’s Award Nominations Scroll down and click on “Nominate a candidate”

Women’s Award Nominations Scroll down to nomination form Complete all details

Women’s Award Nominations Fill out Justification box Prepare in Word first then cut and paste Retain headers Delete sentence under each header Type over YOUR RESPONSE HERE Hit Submit Nomination once complete Be prepared – word limit will not be the same as shown in your Word document!

Women’s Award Nominations Acknowledgement received

Women’s Award Cycle Awards cycle runs September through February September/October Six week nomination period Deadline is Sunday, October 21 at midnight EDT Do not leave submissions until final week! November Awards Committee voting period Awards Committee confirmation of winners December Notification of winners February On-site ceremony at WEST 2019

Women’s Award Deadline Deadline is Sunday, October 21 at midnight EDT Do not leave submissions to the last week! We cannot accept nominations after the deadline Website automatically closes down at midnight EDT If you made an error on the nomination or excluded relevant information on an existing nomination Before the deadline Redo and resubmit the nomination The last one you submitted will be the one used Up to four days after the deadline Contact me and I’ll take care of the error/addition for you Five days after the deadline We cannot make changes more than four days after the deadline As Sarah already mentioned, you may submit the nomination as many times as you wish; only the last received nomination will be used. The deadline is the deadline; we cannot accept nominations after it has closed.

Women Awards Committee Comprised of Women Subcommittee members Women Outreach Leaders Membership Committee members 10-day voting period in November Winners confirmed by the Women Subcommittee in late November

Women’s Appreciation Event Held at WEST each year in San Diego Thursday February 14, 2019 from 4-6pm Networking reception Keynote speaker/panel Awards ceremony

Award/Program Deadlines September 30, 2018: 2019 Model Young AFCEAN Program Goals October 21, 2018: 2018 Young AFCEAN/Women Awards Nominations October 15, 2018: 2018 Model Young AFCEAN Program Final Achievement February 1, 2019: 2019 Model Chapter Goals February 15, 2019: 2018 Model Chapter Final Achievement February 21, 2019: Young AFCEAN 40 Under 40 Award March 3, 2019: Spring Awards Nominations (MSA, MoM, Leadership, Ingles, Rockwell, Boyes etc.) March 15, 2019: 2018 Annual Reports and 2019 Chapter Delegates (mandatory) 2018 Young AFCEAN/ Women Awards 2018 Young AFCEAN 40 Under 40 2019 Spring Awards 2018 Annual Reports/ 2019 Chapter Delegates 21 21 3 15 Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Jul. 30 15 1 15 2019 Model Young AFCEAN Program Goals 2018 Model Young AFCEAN Program Final Achievement 2019 Model Chapter Goals 2018 Model Chapter Final Achievement

Scheduled Webinars Tuesday, December 11, 2018 Continuing Education (open for registration) Wednesday, January 30, 2019 AFCEA Spring Awards/Model Chapter Tuesday, March 5, 2019 Annual Reports/Chapter Delegates Additional chapter training webinars will be announced as they are scheduled Register at www.afcea.org/training

Questions ? Please contact us Susan Emert Manager, Member & Chapter Services (703) 631-6191 semert@afcea.org Tyler Erney Young AFCEAN Outreach Coordinator (703) 631-6210 terney@afcea.org Slides available at www.afcea.org/training