Enterprise Portal Presentation Miami-Dade County Public Schools

MDCPS Background Fourth largest school district Over 340 public schools; over 80 Charter schools Serving 2,400 square miles Over 340,000 students Over 45,000 employees; over 5,000 Charter employees Services 180 different home languages Mobility rate – 27% Declining enrollment - Declining enrollment ($97). • Economic slowdown - State funding ($32.2). • Total funding decrease from FY 05 to FY 08 ($341.2).

The Big Picture The Vision Have all users connected to all information at anytime The Challenges Schools under state sanction Need to increase parental involvement Giving our users access to their systems in one area Providing our parents an easy and consistent way to monitor their child’s progress Connect silo systems Reduce paper-based systems Provide easy and consistent access to information

MDCPS Foundation Active Directory Account and Auto Update – MIIS and ILM Password Synchronization – P-Synch District Email – Outlook Exchange District wide Gradebook – Global Scholar / Excelsior Metro Ethernet to each remote site Patch Management and Virus Protection – Big Fix and Sophos Data Warehouse – Microsoft SQL OLAP (On-line Analytical Processing tool) - Cognos Self Service for Technology Support - HEAT Technology accelerators, technology creator PSYNC Cognos

MDCPS Foundation District-wide federated library catalog -Destiny District-wide assessment tool – Edusoft District-wide instructional applications, including Riverdeep Destination Series Voyager Solo and Ticket to Read Jamestown Navigator Plato Learning Library Reference Databases-Groliers, SIRS, Gale, Facts on File, etc District-wide test generator - ExamView Technology accelerators, technology creator PSYNC Cognos 5

Implementation/Timeline 2009 - 2010 Business Partners Food Service Live@Edu Links to Learning Teacher Assessment Volunteer SAP SOS Employee Self-Service SharePoint 2010 2008 - 2009 Attendance Intervention SPOT SES Weekly Briefing Internship Professional Development RiverDeep Unified Communications (OCS) 2007 - 2008 District and Community Deployment; Global Registration System Enterprise Portal 2006 - 2007 Infrastructure and Employee Portal with Collaboration Portal Lite May 1, 2006

Decision Making Process Key Criteria Existing infrastructure and skill sets Scalability Technology partners and third party services Flexibility Rapid Development Why SharePoint? Experience with Microsoft Products Mature Microsoft Exchange Environment (ADS) Successful Portal “Lite” Established Personnel and Student Data Warehouse Microsoft Platform throughout District Good Partner Relationship with Microsoft

The Solution - www.dadeschools.net Parents Students Community Employees

Lessons Learned on Portal Deployment

Lessons Learned Portal Lite Over Estimating Services, Under Estimating Staff Over Estimating Community and Parents Technical Awareness Mapping and Establishing Environments Beforehand Change Control in Place Getting all Parts to Work Together Limited best practice for MOSS as it as a new product Deployment issues (test -> staging -> production) No build process

Portal Infrastructure and Build

Overview Active Directory Environment Historically decentralized AD environment Portal project coincided with AD migration project DMZ forest was created for student and parent accounts Initially intended for web applications only 12

Initial Infrastructure Build Environment architecture and design Security architecture and certificates Hardware sizing and implementation Active Directory Schema modifications Database architecture and build Data Warehouse interface and data positioning Development and Integration environments Active Directory provisioning and replication

Hardware 14

Replication Topology 15

Account Creation and Management Dynamic Provisioning into AD Guardians identified with a PIN and questions about the student Guardians linked to student as an attribute of the AD user object Password self-reset M-Tech’s P-Synch software used Users register challenge Q&A for self reset 16

Single Sign-On Version 3 single sign-on (Web SSO) technology used for transparent access to resources An overlaying system of session tickets allow uses to login once and access disparate applications 17

Storage and Backup Backup Strategy 20 TB fiber channel SAN space allocated for the portal 20 TB lower cost FATA drives allocated as a staging area Staging area is backed up nightly to a tape library Selected collaboration sites are kept on different retention schedules 18

Resources to Maintain 2 System Administrators – handle all updating to environments 2 Exchange Specialists (Part time) 1 Database Administrator (Part time) 3 .Net Developers 1 Network Analyst (Part time)