Governance Assistant for Office365

Business Context Business Scenario Resolutions Offered Office 365 offers a great deal of flexibility and scalability to the users and enterprises. This however comes with associated risks and require greater responsibility and control. An O365 system can quickly result into an uncontrolled mess if not efficiently managed. Some of the risks associated with an unmanaged system are Data Sprawl, Security and Compliance Issues, Application Outages, Performance Degradation, Findability Challenges, Negative User Experience etc. Most of the organizations struggle first with defining a crisp and solid Governance plan and then implementing the same effectively. Common deficiencies in most of the Governance plans include Missing governance areas, Absence of training, Communication and support plans, Technically oriented Governance plans making adoption difficult for business users to name a few. Resolutions Offered O365 PoliMate - An automated Office365 Governance Assistant to help define Governance policies. Rule based Policies for the entire stack of Office 365 features. Customized Governance areas covered through selection of Governance Category, Governance Need and Office 365 features. Effective tool tips for easy decision making. Automated policy document (write-protected) generated with clear and crisp Governance policies. Simple choice based questions to create professional and comprehensive Governance document. Training, Communication and Support plan included. Automated Caution document and recommendation report. Robust Admin portal for quick and easy application configuration. Provision for time bound access to external users. Support for Mobile devices. Dedicated help page for FAQ and tool usage guidelines. Integration with the O365 effort estimation tool.

Approach Create a new Case Provide Company & Platform Information Choose Governance needs & parameters Get readymade Governance Document Answer simple questions (choice-based) Review Recommendations Review and edit the Governance Case

Custom Governance Application Technical Perspective Company and Platform Information Governance needs and Parameters Response to Governance questions. Software and Tools Dot Net 4.5 Azure Web Sites Azure SQL Azure Web Sites Azure SQL Custom Governance Application Output Format Microsoft Word PDF Governance Policy Document Governance Policy Case (editable) Recommendations for Governance areas Pros & Cons and recommendations

Snapshots

Benefits Easily design a professional Governance Policy - O365 PoliMate helps preparing the Governance document by answering simple choice based Governance questions. Save time and effort – Allows generating a comprehensive Governance policies in a matter of mins. Review and edit – Easy and quick review of an existing policy case to create an updated Governance document with redefined policies. Collaborate on the Governance Plan - Different stakeholders can work in a collaborative manner to define different sections of the Governance plan. Eliminate Human errors – The application requires minimal manual inputs thereby avoiding ambiguity, duplication and errors. Helps deciding Governance Areas – The Application provides governance plan recommendations based on needs and pain areas. Helps choosing the right policy - Pros & cons along with suggestions for different policies are a part of the application and helps choosing the right policy for an organization. Recommended policies are selected by default to cater to common requirements. Risk identification – A report of risks in the governance policies is prepared automatically for each governance case. The report (Caution document) highlights sections that might pose a risk along with the recommendations. Customized Governance Plan – Governance plan designed for individual and unique business needs to cater to a diverse set of organization requirements.

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