Spreadsheet Operations Obj. 4.01 Excel Obj. 4.01 SS Operations Ppt. #5

Spreadsheet Operations— increase . . . . . the efficiency of data entry the performing of calculations, and the presentation of information.

Types of Spreadsheet Operations Sorts Primary Sort Secondary Sort Freeze Panes Fill Series Print Print Preview Print a Selection Linking and Embedding Target Source

Sorts A Sort is used to arrange data in alphabetical or chronological order data can be sorted in Ascending or Descending Order Examples of: Alphabetical order—Ascending A to Z Alphabetical order—Descending Z to A Numerical order—Ascending 1 to 10 Numerical order—Descending 10 to 1

Sorts Primary sort – indicates the primary sort range of data (i.e., last name) also known as a single sort Secondary sort – indicates the next sort range of date (i.e., first name) also known as a multiple sort Examples of primary and secondary sort: Smith, Chris Smith, Ryan Stevens, John Can you answer this question?: Mr. Smith sorted the student athletes in order by GPA, last name, first name, and homeroom. GPA is an example of which part of the sort operation? _________________________

Freezing Panes Allows the user to work in multiple areas of a large spreadsheet and focus the view on specific cell ranges. Freezing Panes allows the row and/or columns labels or titles to remain stationary on the screen while you scroll. Examples: (1) John arranged his spreadsheet so that he could view the cell range B1:B10 and Row 3 while he worked in cells on Row 180. He would Freeze the Panes so he could see Row 3 and Row 180 at the same time. (2) If Sue wants to keep rows and columns visible so they don’t scroll off the screen as she moves around on the worksheet, she would use the Freeze Panes operation.

Fill Series used to fill a column or row with consecutive data Examples: the days of the week Months of the year numerical numbers such as, check numbers that were deleted from a spreadsheet Important: these cell must be adjacent (next to each other)

Fill Handle the Fill Handle is used to create the continuation of a data series. The Fill Handle is the square located at the bottom right of the cell. Click and drag on the Fill Handle to complete the series

Fill Examples Date Series Months Series Years Series

Printing a Spreadsheet Printing is used to provide a hard copy. Print preview is used to view how data is represented on paper. Print a selection is used to print a portion of a spreadsheet

Printing Options Portrait — paper taller than wide To print all of the column headings at the top of each page: File, Page Setup, Sheet, Print Titles Portrait — paper taller than wide Landscape — paper wider than tall To print with or without gridlines or with or without row and column headings: