Changing and canceling appointments

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Presentation transcript:

Changing and canceling appointments How to edit and change appointments in your WC Online Schedule.

Thursday, November 15, 2018 Academic Support Programs When a student schedules an appointment with you it appears shaded light purple on your schedule:

Double-clicking on this appointment will give you options for editing. Thursday, November 15, 2018 Academic Support Programs Double-clicking on this appointment will give you options for editing.

Cancel appointment here. Thursday, November 15, 2018 Academic Support Programs To change or cancel the appointment scroll to the bottom of that screen and look for “Admin Options.” Students will be notified of the changes. Change times here Cancel appointment here.

How to schedule recurring appointment times for your new tutee: Thursday, November 15, 2018 Academic Support Programs How to schedule recurring appointment times for your new tutee: After your first session, you will be able to set up ongoing appointments with your tutee. You can create a new appointment for the student, click on “Repeat Appt.” link under “Time.”” Note: Only tutors are able to set up repeating appointments. Add something about how only you have the ability to do this so this will be a conversation you have with the tutee.

Thursday, November 15, 2018 Academic Support Programs From there you will be presented with a window that allows you to pick day/time and duration of the recurring appointment. The student will get an e-mail confirming this. After you’ve selected the time/day the time will be blocked out for the remainder of the semester.

Thursday, November 15, 2018 Academic Support Programs From here, you will create and adjust your black-out times by clicking on the grid in the blackout screen. To see how to repeat blackout times, see the next slide. For example, if I wanted to blackout the times I am in class “9:30-1” I would create a blackout time that ends at 1 so my schedule will be available to potential tutees after 1PM. Add a Repeat blackout slide #4 If you black out an entire day it will not be viewable from your schedule. You will need to contact RWSSC to have the day made available.

Thursday, November 15, 2018 Academic Support Programs Clicking “Repeat Blackout” under the “Time” function will allow you to set up a repeating blackout time through the semester. Make sure you are in your own schedule, look for your name. Do not click. This is a function for administrators. End date: the last date of the semester.

If you have any questions: Thursday, November 15, 2018 Academic Support Programs If you have any questions: Please don’t hesitate to ask someone who is more familiar with the WC Online program. -Thank you