Assignment – Sending your professor an email

be formal? Audience, purpose, tone/style Ask yourself: Who am I communicating with? What is my relationship to the recipient/listener? Why am I communicating? teacher professor job application etc. be formal?

Who am I communicating with? For example, when sending an email… Who am I communicating with? What is my relationship to the recipient/listener? Why am I communicating? Your granny may expect, ✓ ‘Hello Grandma,’ but not ✕ ‘Yo Yo Yo, Granny!’ your professor may expect, ✓ ‘Dear Dr. Park’, but not ✕ ‘Hey Doc,’ a close friend may expect, ✓ ‘Hey Dave, what’s up?,’ but not ✕ ‘Dear Mr. Smith,’

Reason for missing class Task 1 – write an apology email Include: 1. An appropriate salutation 2. A sentence or two identifying who you are 2. An explanation of the purpose of the e-mail 3. The main content/message (body) of the e-mail 4. A suitable closing 5. A signature Name: DongMin Kim Reason for missing class Class Name: Ricky Visited hometown. Battery on cell phone died so alarm on phone did not go off in the morning. Woke up late. Rushed to the bus stop without eating breakfast but missed the early bus. To: David Jones (his English teacher) Class: Advanced conversation Student I.D E-mail purpose: 200811111 To explain absence from class

Bad example Subject: Hi Mr. Steve Hi Mr. David.   Hello, my name is Sumin Park. My student I.D number is 200811111. My class name is Sumin Park. I visited my hometown this weekend as I hadn’t been home for a long time. Unfortunately the battery on my cell phone died and so my alarm did not go off. I woke up late, and although I rushed to the station I missed the early bus.    Sorry. I love you. Thank you for reading my e-mail. Park Sumin Email purpose, and class is missing Class name is same as actual name This long explanation is not necessary. In an e-mail you should be clear and concise

Good example Subject: Absence From Class Dear Mr. Jones, / Dear David,   My name is DongMin Kim from your advanced conversation class. My student I.D number is 200811111. My class name is Ricky. I am writing to apologize for being absent from class on Monday. I visited my hometown and unfortunately could return to Ansan on time. If there is anything I need to catch up on please let me know. Sorry once again, Yours sincerely, / Sincerely, / Regards, DongMin Kim

Task 2 – re-schedule an appointment Include: 1. An appropriate salutation 2. A sentence or two identifying who you are 2. An explanation of the purpose of the e-mail 3. The main content/message (body) of the e-mail 4. A suitable closing 5. A signature Name: Sumin Park Details Original meeting date – Mon 11th Need to return to hometown Grandmother is sick Parents took her to hospital, and she is very unwell She is 93 years old next week Wants to re-schedule to Tues 12th To: Steve Smith (his English teacher) Class: Intermediate humanities class Student I.D E-mail purpose: 200811111 To reschedule appointment

Good example Subject: Re-schedule appointment Dear Mr. Smith, / Dear Steve,   My name is Sumin Park from your business/economics low level class. My student I.D number is 200811111. This e-mail is to let you know that I will not be able to attend our scheduled meeting on Monday the 11th. I will be returning to my hometown and, unfortunately, will not be back in time to attend. I wonder if we could re-schedule to Tuesday the 12th instead. I apologize for any inconvenience caused. Yours sincerely, / Sincerely, / Regards, Sumin Park

Adding a ‘signature file’ Full name Major (and minor?) Name of University and year of graduation (if applicable) Phone number E-mail address Thank you Arthur!

Adding a “signature file” (in Gmail)

Adding a “signature file” Tips keep it concise include only 1 email address make it look neat and tidy bold your name - make it look professional Kim SuBin Hanyang University ERICA Campus Mechanical Engineering Cell: 010-0000-0000 subinkim@hanmail.net

Assignment 1 Instructions The new semester has just begun and you have decided to send an e-mail to your foreign professor briefly introducing yourself. A few ideas for what you might include are: what your major is, a comment on last semester’s positive experiences in EC2 academic plans for the coming semester, what you are looking forward to most in this class, areas in English where you like to improve/strengthen preparing for internship etc.

Instructions Your e-mail should be formal, well structured, and appropriate. Do not write things like: ✕ “I love puppies and kittens,” ✕ “I love sleeping,” ✕ “There are four people in my family,” Similarly, you should not write about: ✕ Your love of chicken and beer ✕ Your cute girlfriend ✕ Your favorite soccer team I am not a professor (Dr). As we have known each other for a few weeks now, I am comfortable if you start your e-mail: Dear Mike,

Finally, Send your email to michaeljamessatterthwaite@gmail.com by the submission date Also, print the email and submit it in class to Mike. Use a sensible font and font size. Presentation is part of the grade. The body section (self-introduction) should be 80-100 words Write an appropriate email subject Include a professional looking signature file Good Luck!