Faculty On-boarding School of Medicine

Faculty Affairs SOM Faculty Affairs New Faculty On-boarding Processes: Electronic On-boarding System Web Site SOM Faculty On-boarding Orientation

The Intranet Explorer Icon Accessing On-Boarding System The overview of the new on-boarding system you will preview today is still in the development stage. The finished system’s go-live-date is scheduled for the latter part of February. But we wanted to give you an early preview of the basic design and how it will accessed. The system will be accessed through the Lawson Portal. Click: The Intranet Explorer Icon Click: Hot Spots

Click: Lawson Portal

Your Novell User Name and Password Enter: Your Novell User Name and Password

Faculty On-boarding Tab will appear here

Lead Appointment Request Dashboard This is the “Faculty Appointment Request” dashboard It will replace the Clincial Provider and Appointment Request Form New Faculty Information will be entered and temporarily retained here Information is entered by linking to the “New Faculty Information form” located on this dashboard This dashboard lists: New faculty Names Start Date s Primary Positions Completion Status If forms are saved with complete information a “Y” will appear in this column If forms are saved with incomplete information an “N” will appear in this column All Information remains on this Dashboard until the “Route” feature is selected. You will be able to: Edit Information Route Completed Forms View: “Saved” New Faculty Information Forms Click “New Faculty Information” form link Click: Add a New Faculty Entry

New Faculty Information Form The New Faculty Information Form Blank Form

New Faculty Information Form After completed, It will appear on the on the Lead “Faculty Appointment Request” Dashboard Once the Information form is SAVED, the information will appear on the: Faculty Appointment Request Dashboard

Edit to change New Faculty Information Lead Appointment Request Dashboard Click: Edit to change New Faculty Information

Lead Appointment Request Dashboard This is where you edit your Saved Faculty Information form

Lead Appointment Request Dashboard When a new faculty’s information is COMPETE, you select the ROUTE feature. Click: To Route

Name for “Read Only” New Faculty Lead Master Department Dashboard When the “Route” Feature is selected, the new faculty’s name will electronically transfer: From: the Appointment Request Dashboard To: the On-boarding Master View Dashboard Click: Name for “Read Only” New Faculty Info

“Read Only” New Faculty Information Lead Master Department Dashboard “Read Only” New Faculty Information

Lead Master Department Dashboard This dashboard has some of the same information and capabilities as the Appointment Request dashboard but it includes columns for: Activities Overall Status

Lead Master Department Dashboard Click: View For Faculty’s Activities

Lead Master Department Dashboard When the “Activites” Feature for a new faculty is selected: A drop-down menu is displayed of each specific on-boarding activity with a brightly colored status visual alert. Complete Past Due 2 Weeks Not Started or In process

Faculty On-boarding Activities Departmental Offer Letter Sent Departmental Offer Letter Received CV Received by Dean's Office Faculty Appointment for Clinical Providers Academic Appointments for non-Clinical providers (Ph.D's, Affiliates who are typically non-salaried , and Research Faculty who will not provide any patient care services) VISA Requested VISA Obtained Lawson Data Form Credentialing: MACM Credentialing: DEA Credentialing: Medical Staff Application Received PAR Supporting Document Received: DEA Certificate PAR Supporting Document Received: Board Certification Telephone Line Available Telephone Installed Voicemail Installed Pager Ordered Pager Received Blackberry Ordered Blackberry Received Business Cards Ordered Prescription Pads Ordered Appointment Cards Ordered Fingerprint/Background Check Conducted Drug Test Administered Fingerprint/Background Check Completed Successfully Drug Test Completed Successfully Support Staff Arranged Badge Access Granted Business Cards Received Prescription Pads Received Appointment Cards Received Lab Coat Ordered Lab Coat Received Dry Cleaning of Lab Coat Initiate FOB Service Desk Ticket # Computer Ordered Computer Location Evaluation Computer Wiring Computer Received Computer Tagged Computer Installed Printer Ordered Badge Picture Taken Library Checkout Privileges Granted Office Space Procured Paint and patch Office Furniture Obtained Office Furniture Received Clinical /Lab Space Obtained Keys Requested This is a partial list of On-boarding Activities for new faculty. This list was complied using other on-boarding list, interviewing Central Support departments (HR, Compliance, DIS, Environmental Health & Safety, Student Employee Health and Research) Credentialing: Approval Effective Date Assigned Create PAR PAR Supporting Document Received : State Medical License

Faculty On-boarding Training Schedule for New System Training Sessions: Monday, Feb. 22 - 10:00 am – 12:00 pm Friday, Feb. 26 – 2:00 pm – 4:00 pm Location: CW-308 Questions???

Questions??? Please contact us: Kathy Pipitone, ext. 45004, kpipitone@som.umsmed.edu Linda Barker, ext. 45005, lbarker@som.umsmed.edu