Cloud Based File Sharing & Virtual Office Assistant By Ashley Frazier Frazier

Cloud Based File Sharing gives organizations the ability to improve productivity by allowing users to access data from any location on any device Frazier

Types of Cloud Based File Sharing SharePoint Google Drive Dropbox Types of Cloud Based File Sharing Frazier

Features of SharePoint Blog Group calendar Individual sites and subsites Discussion board Surveys Templates Group sites and subsites Skype Frazier

Virtual Office Assistant a virtual office assistant is an independent contract worker who provides administrative and/or technical services via the Internet from a remote location Frazier

Billing and accounting Responsibilities Manage contact lists and customer spreadsheets Manage Maintain a calendar and set up meetings Maintain Take transcription and handle correspondence Take Make travel arrangements Make Handle billing and accounting Billing and accounting Prepare and send out e-mail newsletters Prepare and send out Frazier

Fees can range anywhere from $20 to $45 dollars per hour, depending on the requirements of the job as outlined by the employer Some Virtual Office Assistants request a monthly retainer for a fixed number of hours per month Some request a commitment from the company to pay for hourly blocks of time Cost Frazier

SECURITY ISSUES WITH FILES By Tisha Walker

What are the risks of file sharing? You could unknowingly give others access to your computer while sharing files. What are the risks of file sharing?

Commonly used share drives Drop Box OneDrive Google Drive Commonly used share drives

Warning Warning With these new capabilities comes and increase risk of sensitive data. Cloud adoptions must be met with a heighten focus on extending data security.

Security Issues with file sharing No control over data- It can be taken outside of the company’s IT environment. Data leakage-Potentially at risk of being viewed or mishandled by the provider. May have external threats, i.e malicious hacks or compromise cloud user attacks. Snooping- Susceptible of being hacked with out security measures in place The best form of security against threats of snooping would be to ensure that data is encrypted and transmitted over a secure connection. Security Issues with file sharing

Pros and Cons of using PDF File Format Tisha Walker

PDF files can be viewed, printed, and electronically transmitted. PDF files captures document text, font, images and even formatting of documents from a variety of applications. Very useful for documents such as magazines articles, products brochures, or flyers in which you want to preserve the original graphic appearance online. PDF Files

PDF Pro’s and Con’s Pro’s Con’s Can be opened on any device w/operating system in the same form. Easy for viewing. Takes little space on your hard drive. Users can customize the security settings and prohibit printing and editing. Allows electronic signatures to determine authenticity. It’s not free to edit PDF files It’s easier to edit files in other formats than in PDF PDF files are formatted to the size of a printed page. Not to the size of the screen.

MOBILE AND TABLET DEVICES 4/10/2017 Petsch

A mobile device (or handheld computer) is a small computing device, typically, small enough to hold and operate in the hand and having an operating system capable of running mobile apps. These may provide a diverse range of functions. Typically, the device will have a display screen with a small numeric or alphanumeric keyboard or a touchscreen providing a virtual keyboard and buttons (icons) on-screen. Many such devices can connect to the Internet and interconnect with other devices such as car entertainment systems or headsets via Wi-Fi, Bluetooth or near field communication (NFC). Integrated cameras, digital media players, mobile phone and GPS capabilities are common. Power is typically provided by a lithium battery (Wikipedia). 4/10/2017 Petsch

Types of Devices Mobile Computer Head-mounted Display Mobile Internet Device Personal Digital Assistant Tablet Computer Ultra Mobile PC Wearable Computer Digital Still Camera Calculator Watch Digital Video Camera Smartwatch Calculator Smartphone 4/10/2017 Petsch

4/10/2017 Petsch

How Other Brands Compare to Apple Nokia 36.2% Motorola 14.0% Sony Ericsson 14.0% Samsung 11.4% RIM 7.7% LG 3.7% Sanyo 2.4% How Other Brands Compare to Apple http://en.wikipedia.org/wiki/Mobile_device 4/10/2017 Petsch

WEB CONFERENCING 4/8/2017 Petsch

What is Web Conferencing? May be used as an umbrella term for various types of online collaborative services including: Web Seminars (Webinars) Webcasts Peer-level Web Meetings 4/8/2017 Petsch

Installation & Operation Many web conferencing technologies require downloading and installation of software on each participant’s computer, which is invoked as a local application. Many web conferencing vendors provide the central connectivity and provisioning of meeting “ports” or “seats” as a hosted web service. While others allow the web conference host to install and run the software on their own local servers. 4/8/2017 Petsch

Features of Web Conferencing Slideshow Presentation Live Streaming Video Web Tours Meeting Recording Whiteboard w/Annotation Web Chat Polls and Surveys Screen Sharing Desk 4/8/2017 Petsch

Software and Service Providers ACT Conferencing Adobe Connect Bright Talk Cisco WebEx Davinci Meeting Rooms Fuze Meeting Genesys Meeting Center IBM Same Time IBM Lotus Live Inter Call Microsoft Lync Server Netviewer Open Meetings Skype Time Bridge Yuuguu Zoom 4/8/2017 Petsch

RECOMMENDATIONS Mobile and Tablet Devices Virtual Office Assistant Cloud-based File Sharing PDF File Format Petsch

1st Recommendation-Tablet Devices Options for Field Agents Tablet Laptop Personal Digital Assistant Ultra Mobile PC 4/15/2017 Petsch

2nd Recommendation-Virtual Office Assistant Research indicates that hiring someone in this capacity would be a convenient fit for our firm’s needs at this time. Job Responsibilities: Messaging Mailings Weekly Reports Monthly Reports 4/15/2017 Petsch

3rd Recommendation—Cloud-Based File Sharing $ 20.00 Per User Group Calendar Discussion Board Individual Sites and Subsites Group Sites and Subsites Survey 4/15/2017 Petsch

4th Recommendation-PDF Can be opened on any device w/operating system in the same form. Easy for viewing. Takes little space on your hard drive. Users can customize the security settings and prohibit printing and editing. Allows electronic signatures to determine authenticity. 11/15/2018 Petsch

Work Cited Prinzlaum Mauricio, Digital Guardian. 13 October 2016, 4 April 2017 Savitz, Eric. Forbes. 13 August 2012, 4 April 2017 Coach, The. Siam Communications. 7 January 2009. 4 April 2017 Holiney, V Logaster. 16 February 2015. 4 April 2017 4/15/2017