Experience of the Malawi MAP POOLING ARRANGEMENTS Experience of the Malawi MAP 11/15/2018 Pooling arrangements

Malawi MAP-arrangements Separate Institution set up to coordinate HIV/Aids response. National Aids Commission (NAC) NAC under the Office of President and Cabinet(OPC) 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements Eight funding partners supporting NAC together with GOM Four partners and GOM pool resources The rest are discrete 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements All contributions-pooled or discrete-accounting and reporting -governed by jointly agreed accounting and reporting arrangements as stipulated in the MOU. 11/15/2018 Pooling arrangements

Pooling experience with Malawi-MAP-arrangements MAP program uses financial management,disbursement and reporting arrangements consistent provided in the SWAp guidelines issued in Nov 2002 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements NAC and funding partners-agreed on joint accounting, reporting, and auditing procedures to track receipts and expenditures and report on program progress. 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements Program Reporting formats consistent with Banks FMR requirements-called PMRs. Program and pooling of funds arrangement formalized through MOU. Overall percentage for financing program costs have been agreed for each funding partner and GOM, while actual annual amounts and percentage shares agreed amongst the basket donors. 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements Each year,annual work plan and outputs among NAC and funding partners-a detailed financing plan and activities to be funded by pool and discrete donors agreed. Donors contribute their share to the basket fund projected funding requirements for the next six months Earmarked donors disburse within the framework of the work plan agreed by all parties and bilateral agreement with NAC. 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements NAC and its partners review progress against work plan on a quarterly basis. Subsequent disbursements are made on the basis of six monthly projections. Any adjustments are jointly agreed at the time of quarterly review. 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements Trigger mechanism for release of funds by all funding partners including GOM pooled contribution-will be PMR and accompanying request for disbursement. Three bank accounts maintained for basket funds-pooled USD in local commercial bank,holding account in RBM,pooled local currency account. 11/15/2018 Pooling arrangements

Pooling experience with Malawi MAP-arrangements On a monthly basis, and to minimize foreign currency exchange losses, NAC transfers funds from the US dollar account to pooled local currency for purposes of agreed work plan. 11/15/2018 Pooling arrangements

Pooling experience with Malawi-MAP Low Disbursements from the pool.Only a third of available funds have been disbursed so far. Thus uptake funds favors earmarked funders.Reflected in cash requirements as well. Good treasury has earned pool account huge interest. 11/15/2018 Pooling arrangements

Pool experience with Malawi-MAP PMRs prepared do not have some output/indicator reports which need to be read with accounts Close collaboration amongst donors on decisions-leads to smooth management of the pool. Activity based chart of accounts allows easier tracking and reporting. 11/15/2018 Pooling arrangements