Smart Onboarding An EmpFinesse Work Partnership Solution

Business Context Business Scenario Proposed Resolutions Smart Onboarding is a solution to partially or completely automate the employee onboarding process in an enterprise to reduce human bandwidth wastage in routine work as an representative agent in Assistant thread under Work Partnership model. Business Scenario Scenario for Stakeholder as HR/Admin Getting proper on time update on various activities on the day of onboarding or during the process for a large workforce working in a different geographic location always is a challenge. Lack of information leaves enterprise with very less alternatives in choosing the right step for an issue to solve, also the productivity of the resource onboarded is also reduced. Organization suffers in both angle with the productivity of the existing workforce and the team onboarded. Scenario for Stakeholder as Onboarding Candidate Candidate who is onboarded typically doesn’t have any clue on what is going around him/her on the day of onboarding or a significant working days afterwards. Since the person is new to the organization, lack of information on the processes and corresponding follow ups may require. Most of the cases the sole purpose of onboarding a candidate to a workforce suffers due to lack of readiness of the candidate with the onboarding processes. Proposed Resolutions A graphical dashboard with comprehensive information for HR/Admin. Scalability of the solution offers a superior control on the processes not only at organization level but also at individual level. Automation of processes significantly reduce manual intervention where minimal effect on cost center. One single window for an individual with all necessary information. Consolidate information on each and every processes in a single window, which are usually scattered across the document. Scope of analyzing the overall performance with the data available and further improvement on productivity of an individual/department and subsequently the organization.

Intimation to Recruiting Agents Business Flow Candidate Selected as Potential New Joiner Joining Experience to New Joiner Process Pool breaking the sequential flow of approval delivering experience of expedited onboarding At entry point to premises a combination of biometric security check and QR verification ensuring fast yet secured process Conversational Assistance based Query & Transactions Multi-tier Dashboard Native App to grab Onboarding Info and Status Anytime Anywhere including easy communication mode with Internal Stakeholders Process Configuration as Power User Access Joining Info Connect HR Anytime Persona based Feed 2-Way Feedback Data Submission Step by Step Guidance for every onboarding micro process through an Augmented Reality enabled interface Unique Virtual Ambience driven Induction Training Experience with high degree of Interactivity Enterprise Onboarding Stakeholders [HR, Admin, IT, Security, Mgmt.] Experience to Internal Stakeholder Pre-Joining Experience to New Joiner Intimation to Recruiting Agents

Technology Perspective Architecture Software and Tools MS .NET framework 4.5 jQuery wrapper with AJAX call Angular JS Azure Storage and Azure SQL Database Send grid services for Email Sending Azure for overall integrated application hosting Google visualization. Output Format An integrated application hosted on Azure with web application interfaces supported by several scheduled jobs

Value Delivered Reduced load on Business (HR Representatives) Making their bandwidth available for more meaningful HR actions Improving quality of work for HR increasing internal user satisfaction Leading to HR headcount optimization Faster Process Execution Getting rid of approval dependencies and delays, unless critical for enterprise interests Raising satisfaction of new employee contributing to motivation boosting Left Shift of readiness for the new employee in actual contribution to work Cost saving Productivity improvement for old and new employee(s) Headcount optimization

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