Presented by the WACTC Data Governance Committee At your college Presented by the WACTC Data Governance Committee Co-chairs Carmen McKenzie, SBCTC Susan Maxwell, RPC

What is Data Governance? Definition of Data: bits, bytes, facts, figures, text, numbers, etc. Data Governance is an emerging discipline that combines data management, data quality and data policies through a system of decision rights. It is not a one-time effort but requires ongoing monitoring to promote continuous improvement. It deals primarily with orchestrating and standardizing the efforts of people and processes to optimize data integrity and quality. Carmen – why we have a state Data Governance Committee. Focus on data as an asset (next slide)

Why Data Governance? Data is an asset. Data is used to do the following: Continuously improve services and learning opportunities to students; Use to build information to inform decision- making; and Improve business processes. Assets must be governed to reduce risk, maximize access, and appropriately use data to position the college for mission fulfillment. Carmen – data as an asset = FUNDING! Risk of not managing /taking care of assets

Why does ctcLink need Data Governance? Who has access to the data? (decision rights) Configuration (coding) decisions to be made Information needs to be shared Data Quality Cross functional discussions and collaboration Shared Governance Susan REQUIREMENT for ctcLink As we started to become involved in ctcLink the Data Governors realized there is a need for decisions to be made at the colleges that requires a group of people who are cross functional. Both RPC and ITC have asked for data governance to become a requirement for implementation. e.g your college allows students to not declare, so their intent defaults to Y. Colleges need to determine where to put them (crosswalk) – undeclared in academic, undeclared in transfer, non-degree seeking, etc. This may impact reporting, intervention strategies, financial aid, finance. Data needs to be “owned” by someone who understands that data – and it’s not one person at the college. NOTE: Legacy colleges still need data governance, because we have data. Legacy = college impact, PS = more system level Reporting governance at your college

Shared Governance the key to Data Governance Governance of data needs to be collaborative Make decisions regarding the accessibility, use, integrity, and security of data informed by those who are affected Align the data from enterprise system and shadow systems to improve the college’s ability to fulfill the mission Collaborate and connect multiple systems of data – break down data silos Collectively improve availability, use and integrity of data to maximize its use Susan – at the college level this is important Also an OCM activity

Overview of Data Governance at WACTC

Proposed Steps Determine why you need data governance at your college Identify your existing data Identify the required people for data governance What kind of group do you need? Communication Policies & Procedures Susan – what have we been piloting at Clark College – see template

Data Governance Committee Assistance SBCTC Data Governance Page https://www.sbctc.edu/colleges-staff/commissions-councils/dgc/college- resources.aspx Template Listserve Community of Practice Data Governors