VTrcks/Exis – Vaccine Tracking System Integration Implementation Phase New Mexico Department of Health Immunization Program

DEFINITIONS: NMSIIS – the New Mexico Statewide Immunization Information System – the vaccine registry VTrckS – CDC’s system to help states and providers order and inventory vaccines. ExIS – External Information System – the interface that enables providers to upload inventory data and orders to the Immunization Program and the Program to download shipment information.

Current Reality – Providers email inventory and orders to the Program which enters these manually into VTrckS – only 2 staff use it now. Future Vision – Providers Bring their own inventory into VTrckS using the interface, and upload their orders electronically. Program approves and forwards for filling.

Project Steering Committee Jane Peacock, Division Director Terry Reusser, CIO Daniel Burke, Immunization Program Manager (Project Director) Jane Cotner, Infectious Disease Bureau Chief Paula Morgan, IT Staff Manger (Project Manager)

Work Plan Overview 1. VOMs technical set up and provider assessment Three phase rollout to a completely paperless and automated system Automated process 1. VOMs technical set up and provider assessment 2. Provider Training & ExIS Validation 3. Single direction integration from NMSIIS system On going sustainment Phase 1 Implement VOMS in secure cloud-based environment Provider readiness assessment State administrator training and system configuration Train the Trainer Phase 2 CDC ExIS site validation Pilot Rollout Cohort 1 (ready with minimal intervention) Cohort 2 (additional intervention required to improve readiness) Phase 3 Full bi-directional integration into IIS System 11/15/2018

Project Budget Project Manager IV&V Project Management Phase / Activity Associated Deliverables Estimated Budget Staff - Internal Project Manager Consulting Services IV&V Project Management Implementation Vendor(s) 33,705 90,000 Consulting Implementation management 193,314 Data Management 93,456 Training and Materials Development 49,392 Professional Training 283,838 Software VOMS Vaccine Ordering Module 60,000 TOTALS $803,705

Project Schedule

Conclusion Certification History Date DoIT Phase Amount       Certification History Date DoIT Phase Amount Funding Source(s) (use specific citations to laws, grants, etc.) 9/25/2013 Approved Initiation and Planning $ 30,000 DOHIM1301 DOHIM1401 PPHF Grant # IH23IP000577-01 Project ID: DOHIZSIIS1201 12/18/2013 Current Request Implementation $773,705 DOHIZPH1204