Prepare Office Computations August 2016

Learning Objective Action: Prepare Office Computations Conditions: Mid-grade HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, discussion and an awareness of the Operational Environment (OE) variables and actors. Standards: Application Includes: Computation of the Pay Entry Basic Date (PEBD), Basic Active Service Date (BASD), Basic Enlisted Service Date (BESD), Expiration Term of Service (ETS) and Date of Rank (DOR) without error. Verification of a Statement of Service (DA Form 1506)

What is the missing number? 5, 6, 9, 14, 21, 20, 17, 12, __

Types of Service Dates Pay Entry Basic Date (PEBD) Basic Active Service Date (BASD) Basic Enlisted Service Date (BESD) Expiration Term of Service (ETS) Date of Rank (DOR)

Other Service Terms Statutory Service Contractual Service Discharge Release from Active Duty Separation Retirement

Creditable Service Periods Regular Army (RA) Reserve Component (Active) Reserve Component (Not on AD) Army of the United States (USAR) Service Academy and ROTC

Types of Lost Time AWOL – Absent Without Leave Civilian Confinement Military Confinement

Practical Exercise #1

Service dates are computed and verified by HR specialists Statement of Service (For computation of length of service for pay purposes - DA Form 1506) Service dates are computed and verified by HR specialists USA Finance and Accounting Center (USAFAC) is primarily responsible for adjusting the PEBD and the BASD Service periods and time lost are derived from source documents Service periods are verified against the Soldier’s pay/finance records

DA Form 1506

DA Form 1506 (con’t)

Basic Computation Rules RULE #1 When subtracting a date from a date always add “1” to obtain an inclusive date

Basic Computation Rules Rule #1- Example Soldier released from ADT 041010 Soldier entered ADT 041001 000009 + 01 Inclusive date 000010 Total days of Active Duty Time

Basic Computation Rules Rule #2 When borrowing (or reducing an answer to its lowest form) 1 month = 30 days 1 year = 12 months Exception of lost time

Basic Computation Rules Rule #2- Example 05 05 30 Soldier Released from Active Duty -03 10 31 (30) Soldier Entered Active Duty 01 07 00 + 01 Rule #1 01 07 01 Total

Basic Computation Rules Rule #3 If the ending date of a period of service is the last calendar day of the month, change it to “30” If the ending date is 28 February (non- leap year) change to 30 Do not change the date if the date is 28 February of a leap year If the ending date is 29 February (leap year) change to 30

Basic Computation Rules Rule #3- Example (30) 06 07 31 Rule #3 - 01 05 22 05 02 08 + 01 Rule #1 05 02 09 Rule #2 =05 02 09 total time in service

Practical Exercise #2

Practical Exercise #3

Office Computation Crossword

Learning Objective Action: Prepare Office Computations Conditions: Mid-grade HR Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, practical exercises, case studies, personal experience, handouts, discussion and an awareness of the Operational Environment (OE) variables and actors. Standards: Application Includes: Computation of the Pay Entry Basic Date (PEBD), Basic Active Service Date (BASD), Basic Enlisted Service Date (BESD), Expiration Term of Service (ETS) and Date of Rank (DOR) without error. Verification of a Statement of Service (DA Form 1506)