PowerPoint in a Nutshell Enloe Media Created by Melissa Thibault, Enloe High School, Raleigh, NC

Overview Useful tool for presentations Enhance Emphasize Expedite PowerPoint is an effective too when used in conjunction with an oral presentation. It is effective to enhance your presentation with images, charts and facts. It is effective to emphasize important points using images and supporting text. It also serves to expedite your presentation, keeping you on track and making sure you don’t miss anything.

Presentation Guidelines Never read Be Brief! your slides! No Paragraphs! It is very important to be brief. Use words or phrases only, most of your information is conveyed in the oral presentation! PowerPoint is not a good tool for typing whole paragraphs, you’re not writing a report with PowerPoint. If you need to type whole paragraphs, use Word or another word processing software. And please don’t insult the intelligence of your audience...We are sure they can read! NEVER READ YOUR SLIDES!

Plan Ahead Make a flow chart first on paper List images/clip art you will need Research to fill in the blanks Saving is important! Save to disk and machine Bring a disk or buy one here It’s important to plan ahead, especially when you have limited access to the lab! Some of the things you can do ahead of time are make a flow chart list images and clip are you might need research to fill in any areas you need more information on don’t forget… disks can go bad, files can be damaged… save often, save in different places, save with different names! Protect your work.

Options for Getting Started Blank Page AutoContent Wizard. Presentation Template There are a number of ways to get started in PowerPoint. If you’re a “purist” you may start with a blank page, and add whatever you want individually If you’re interested in being walked through the process, use the AutoContent Wizard Finally, if you want a template, you may chose one of the Presentation Templates. These are often a good choice because you already know the backgrounds and the font will contrast well and look great when presenting. Just remember, if you decide upon a template, it will change the font and colors on ALL of your slides in the presentation!

Add a Slide Using “insert” on the menu, choose Choose a layout new slide duplicate slide Choose a layout After completing the first slide, you may add additional slides. Use INSERT on the menue bar Choose “New Slide” Choose “duplicate slide” if you want to keep font and color choices consistent through the paper If you picked “NEW SIDE” there will be a screen giving you a choice of layouts. Select the slide with the components you need.

Page Layout Title Word Art Bulleted phrases Pictures Charts and Graphs When you insert a new slide, you must decide what you want on the slide layout. Some of the elements are Title: all slides should be titled Word Art: Word Art makes wonderful titles, but be sure to check a dictionary, Word Art does not “spell check!” Bulleted phrases are effective for listing major points Pictures, when relevant, may help to enhance the presentation Charts and graphs may also be included Charts and Graphs

Custom Animation Right click on object to select Choose effect Preview So you want to make your slide “BUILD”…in other words, you want to make things “come in” as you present. This is called “Custom Animation.” First, Right Click on the item you want to animate Second, Choose an effect Third, use the “preview” button to make sure it looks right before you click “ok”

Animation Order Order of items is listed in upper right hand of the “custom animation” screen. May be rearranged Items will build in the order in which they were animated. If you decide later that you want them to build in a different order, you may… Again, right click on the item Animation Order is listed in the upper right of the Custom Animation” screen Use the arrows to re-arrange the build order of items

Change the View Buttons on the bottom left one slide outline view slide sorter presentation notes slide show view As you are working, you may change the view. The buttons for the different views are located at the bottom left of the screen. One slide view is the view in which you will do your creation and editing of the slide The Outline view allows you to see all the text at once Slide Sorter view is useful to sort, delete or rearrange the slides The presentation Notes view gives you an area to type notes for your oral report Finally, the slide show view hides all the menus and makes the slide fill the screen

Transitions Switch to Slide Sorter View Right click on slide Choose transition Apply to one or all Transitions are the movements between slides. In order to get your presentation to transition, you must Switch to the Slide Sorter view Right click on the slide Choose a transition Apply to one or, if you like, apply to all slides

Finally... Try presentation equipment... not “the day of...!” Practice Practice! Finally, leave nothing to chance. Try the equipment ahead of time to make sure everything works, and Practice Practice!