Digital Asset Management Part 11: Access Presented by: Anthony D. Smith Prepared for: OceanTeacher Academy Training Course, 2 – 7 October 2009

Access Need to deal with access issues independently from archiving. In some cases, the repository is the same for both archiving and access. Regardless, it is best to address access as a separate activity.

Access Distribution is the activity we are now most concerned about. Who needs to use the new digital resources and how do we reach them? Who is the primary user audience? Secondary? Tertiary? Will the same online service satisfy the needs of all three communities? Are there special needs that need to be considered to make the materials useable? Visual Resources and zooming

Access Multiple access points are utilized often to achieve the best impact (resource distribution). Access points are ways in which one can access a resource. eg., online catalog, OceanDocs, etc. Otto G. Richter Library University of Miami

Access Typical Information Retrieval navigation Landing Page Search Browse Results View Record View Access Typical Information Retrieval navigation http://merrick.library.miami.edu/

Access Local Systems Online Catalog of Local Holdings Most cases, it’s already in place. Only need to create bibliographic records and add links. Digital Asset Management System System designed to process and distribute digital assets. (eg., Greenstone) Open Archives Initiative (OAI) Data Provider Service Computer access http://digital-library.unesco.org/shs/most/gsdl/cgi-bin/library?a=p&p=about&c=most&l=en&w=utf-8

Access Greenstone (http://www.greenstone.org/) Open-source (free as a puppy) digital library software Designed in New Zealand, developed and distributed with the support of UNESCO. Multilingual: The user's interface is available in the following languages: Arabic, Armenian, Bengali, Catalan, Croatian, Czech, Chinese (both simplified and traditional), Dutch, English, Farsi, Finnish, French, Galician, Georgian, German, Greek, Hebrew, Hindi, Indonesian, Italian, Japanese, Kannada, Kazakh, Kyrgyz, Latvian, Maori, Mongolian, Portuguese (BR and PT versions), Russian, Serbian, Spanish, Thai, Turkish, Ukrainian, Vietnamese. Librarian interface and documentation in English, French, Spanish, and Russian. Runs on all versions of Windows, and Unix/Linux, and Mac OS-X. http://digital-library.unesco.org/shs/most/gsdl/cgi-bin/library?a=p&p=about&c=most&l=en&w=utf-8

Access Thematic Repositories OceanDocs http://iodeweb1.vliz.be/odin/http://iodeweb1.vliz.be/odin/ IOC/IODE service Example of a DSpace implementation. Open Source software that could also be implemented locally. Almost 1500 items from Africa continent. Almost 1000 from Latin America http://www.dspace.org/

Access Thematic Repositories Aquatic Commons http://aquacomm.fcla.edu/ Over 2000 items contributed, covering natural marine, estuarine /brackish and fresh water environments. Example of a ePrints implementation. Open Source software that could also be implemented locally. http://www.eprints.org/

Access Thematic Harvesting Avano 240,000 records harvested from 271 Open Archives Initiative (OAI) data provider sites. Demonstrates the power of automated harvesting Marine and aquatic sciences Relies on Dublin Core metadata, Lowest Common Denominator http://www.ifremer.fr/avano/index.jsp

Part 11: Access The Exercise Use the evaluation form to assess the effectiveness of at least two different repositories. Ideally, you want to evaluate them based on the sample materials you brought to the workshop. You choose which two you want to evaluate. Don’t Forget…you want to evaluate based on your user community needs.

Questions / Discussion Part 11: Access Questions / Discussion