Institutional Class Report (ICR) & Registration Report North Carolina Community College Adult Educators Association 2010 Fall Conference

CE ICR Forms XXCE – CE ICR Reporting XICP: CE ICR File Parameters XXEW: CE ICR Work File Build XXED: CE ICR Detail Edit Screen XXEE: CE ICR Error Correction XXEX: Delete CE ICR Record XXEC: CE ICR Work File Clear XXER: CE ICR Generate Report XXEL: Link CE ICR Work File to SECT 11/16/2018

CE ICR File Parameters There can only be one contact person at the college (name) You can have more than one email address for receipt of verification report 11/16/2018

CE Work File Build THIS IS A SNAP SHOT Colleague can be told which grades to ignore thus insuring an accurate membership hour count. 11/16/2018

CE ICR Detail Edit Form Once you have built a work file, Colleague automatically assigns each record a number which is located on the right side of the report. Adjustments are made just prior to submission of final report for CURRENT SEMESTER records 11/16/2018

CE ICR Error Correction Z-RECORDS This for is used to report previous semester additions or deletions ONLY If you have run your final report but notice an error on a previous semester entry…use the computer generated number assigned….. 11/16/2018

Delete CE ICR Record Use the Colleague computer generated number…. 11/16/2018

CE ICR Work File Clear The snap shot you take today will show less than the snap shot you take Friday…….so you will have to clear the previous work file…. 11/16/2018

CE ICR Generate Report You can run this report as often as needed without sending the file to the system office This is how you know about the errors and warnings……. 11/16/2018

CE ICR Errors Errors prevent CE ICR from transmitting No building specified No county specified for building No location code for building No location type No meeting information Invalid funding accounting method No method of instruction 11/16/2018

CE ICR Warnings Warnings do not prevent CE ICR from transmitting No valid students registered for course section <student> did not have any attendance hours If a student has been deleted from a course section, that student will appear on the Warning report…… 11/16/2018

Additional Selection Criteria If you wish to run just continuing education or just basic skills during the semester to identify errors that need to be corrected: WITH SEC.ACAD.LEVEL EQ “CE”/ “BSP” 11/16/2018

Link CE ICR Work File to SECT Use this form to link a manually added record to the work file before submission 11/16/2018

CE Registration Data Card XXDC – CE Registration Data Card XRFP: Registration File Parameters XRFM: CE Registration Data File 11/16/2018

Registration File Parameters There can only be one contact person at the college (name) You can have more than one email address for receipt of verification report 11/16/2018

CE Registration Data File Colleague can be told which grades to ignore thus insuring an accurate membership hour count. 11/16/2018

Questions 11/16/2018

Future Training Classes Access System Office Web Site Trace to: Faculty and Staff Trace to: Administrative Resource Trace to: CIS Projects and Training Click link: “CIS Training Information” Above web link accesses 90-Day Training Calendar If you have a specific training need, please contact Annette Busby, (919) 807-7049