Data Pipeline Town Hall February 5, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Introductions 3

Today’s Agenda Open Collections in Data Pipeline Poll - Data Pipeline Checklist Human Resources School Discipline and Attendance 11th Grade Alt Assessment Student End of Year Course Codes Student and Discipline Interchange Special Education December Count 4

Open Data Pipeline Collections 5

Open Data Pipeline Collections Year Round Directory RITS EDIS TSDL – Interchange open 6

Open Data Pipeline Collections Snapshot Special Education December Count (February 5th Final Report Review and Final Approval) RITS EDIS Directory Special Education IEP Interchange Student Interchange Staff Interchange Special Education December Count Snapshot 7

Open Data Pipeline Collections Snapshot Human Resources (February 20th 2015 HR Snapshot Final Approval, Collection Closes) EDIS Directory Staff Interchange Human Resources Snapshot 8

Open Data Pipeline Collections Snapshot 11th Grade Alternate Assessment Student Interchange Directory RITS 9

Human Resources 10

Timeline Deadline - Friday, February 20th 2015 Required to have HR snapshot error free and finalized before or on this date No penalties to finalize early

Technical Assistance (TA) Requests for TA is at a higher volume this week Priority at this time is as follows: File upload issues Edit issues, errors and then warnings HR report questions related to FTE, or HQ report I thank you all for your patience and hard work! 12

Defects Recently Fixed HR107 – errors for school code 9980, which should not be getting the error for any district. Cognos – Highly Qualified Report: HQ Teacher column – fixed for majority, however still an issue for others showing N when it really should be Y. HR007 – full time teacher at each school, have entered exceptions to those appropriate requests in meantime. 13

Resources Staff Interchange: http://www.cde.state.co.us/datapipeline For Highly Qualified questions: email Jennifer Simons at simons_j@cde.state.co.us Documents posted online in staff interchange link Human Resources: http://www.cde.state.co.us/datapipeline/snap_hr 14

Contact Information Annette Severson: Email: severson_a@cde.state.co.us Email: datapipeline.support@cde.state.co.us Phone: 303-866-6824 Fax: 303-866-6888 In emails or voicemail messages, please include: District Code Error code(s) if applicable Where assistance is needed; such as ‘files won’t upload’ or ‘getting error HR### for EDID ######## and I don’t know why’ 15

School Discipline and Attendance (SDA) Previously the ADE Safety and Discipline Indicators (SDI) Collection

SDA Status File Layouts and business rules available at: http://www.cde.state.co.us/datapipeline/safetyanddisciplineindicators Files should be ready for testing in April 2015 Creating a page or cognos report to indicate if there were no discipline incidents to report or firearms to report for a school or schools within the district to prevent from having to zero-fill records 17

Identity Management Roles Roles have been created and should be available for your Local Access Manager to assign: IdM Role Enables User to: SDA~LEAAPPROVER Finalize, Submit, Modify and View Data SDA~LEAUSER Submit, Modify and View Data SDA~LEAVIEWER View Data 18

SDA Overview Periodic collection in Pipeline 4 files: Discipline by Action File Firearm (GFSA) Discipline File Discipline by Student Demographic File Attendance Data File Timeline expected to be similar to previous SDI collection within ADE (May – July)

Discipline by Action File One record per school and type of behavior with counts of actions taken per behavior. Behaviors – Drug violation, Alcohol violation, Tobacco violation, 1st, 2nd Degree or Vehicular Assault, Dangerous Weapon, Robbery, Other Felony, Disobedient/Defiant or Repeated Interference, Detrimental Behavior, Destruction of School Property, Other Violation of Code of Conduct, 3rd Degree Assault/Disorderly Conduct If there are no behaviors to report for a school, no record will be needed in file

Firearm (GFSA) Discipline File One record per school and firearm weapon with counts of actions taken. If there are no firearms to report for a school, no record will be needed in file

Discipline by Student Demographic File One record per subset of students disciplined by school More detailed information on students disciplined: Ethnicity/Race Gender Grade Level IDEA/Special Education status Section 504 Status ELL Status Counts of students by action taken

Attendance Data File One record required per school Same data collected in previous years by school: Length of school year Total days attended by students Total days excused by students Total days unexcused by students Total possible attendance days Number of students truant four or more days in a month Number of students truant ten or more days in a school year Number of students truant for both conditions listed above

Additional Information Contact Annette Severson at: Severson_a@cde.state.co.us (303) 359-5674 Coming soon: March & April – Webinar trainings April – Testing opportunity May – Collection opening in Pipeline

11th Grade Alternate Assessment 25

11th Grade Alternate Assessment Town Hall Data Pipeline Collection 2015 This PowerPoint is designed to assist District Assessment Coordinators and Data Respondents with the entry of student response scores following the administration of the 11th Grade Alternate for the Colorado ACT April 1-25, 2014. Please call or email if you have questions. Linda Lamirande Exceptional Student Services Unit Lamirande_L@cde.state.co.us 303-866-6863 26

11th Grade Alternate Assessment for Colorado ACT : Resources Assessing Students with a Disability Webpage - 11th Grade Alternate All information related to the 11th Grade Alternate Assessment is posted on the Assessing Students with a Disability webpage. 27

Jan. 27-Jan. 31 Take a Preliminary Snapshot 11/16/2018 Jan. 27-Jan. 31 Take a Preliminary Snapshot Data Respondent Creates Preliminary Snapshot Check Student October fields: enrolled grade level alternate_assessment_participant fields Correct any Errors District Assessment Coordinator Verify Roster against IEP Submit Test Order **You are NOT actually SUBMITTING the snapshot until May 8 So after access and user role is assigned, we’ll begin the steps of the collection. The first snapshot you will take is a January Preliminary Snapshot. It will serve two important purposes: Create and verify the roster of testing students; correct any errors. Remember, the data we use is that the student is enrolled in the 11th Grade and that they are qualified to participate in alternate assessment. Check the file layout document for details about these two fields. 28

Feb. 3-7 New Test Order Tab EVERY DISTRICT WILL SUBMIT AN ORDER NEW! 11/16/2018 NEW! Feb. 3-7 New Test Order Tab District Assessment Coordinator Orders Materials – NOW IN DATA PIPELINE Use your verified Roster= # needed Feb. 3-7 Order test materials EVERY DISTRICT WILL SUBMIT AN ORDER ZERO= no eligible students OR NUMBER of test packets NEEDED Coordinate with Facility Schools EACH district will submit an order, whether you have any eligible 11th Graders testing or not. Let me repeat…..EVERY district will submit an order….. ZERO = no 11th Grade students testing this year NUMBER NEEDED: ______________ The screen will be found as a separate tab called “Test Order” under the “11th Grade Alt Assess” tab and is not part of the status dashboard. The user will select School Year and Organization, and then the BOCES will be automatically populated. When the Search button is clicked, the information for that School Year and Organization will populate the name, address, email, and test number information. The user can modify any of that information as well as enter in the number of tests to be ordered, then click Save. 29

Order Test Packets Now in Data Pipeline 11/16/2018 NEW! Order Test Packets Now in Data Pipeline Preliminary Snapshot Verify Roster Order Test Packets Jan. 27 Data Pipeline CDE will print and distribute the test packets to DACs. We will move the mailing distribution window up a week earlier than this year to March 3-14 to accommodate Spring Break times. Make sure all test administrators have been trained and distribute materials March 18-March 31st prior to the opening of the testing window. Failure to have the tests delivered to the test administrators in a timely fashion may constitute a misadministration. In fairness to Test Administrators and students, it is important that they be afforded the full testing window to complete the 36 performance tasks. Then when the testing window closes, the data entry window opens for the DAC to enter the student’s scores. Feb. 3-7 Complete the Test Order and Save

Order Test Packets Now in Data Pipeline 11/16/2018 NEW! Order Test Packets Now in Data Pipeline EXACT SHIPPING ADDRESS of Person who is responsible to RECEIVE & Distribute Materials This is the test development slide for the new Test Order form. The new Test Order tab is now active in the system. If there is information pre-populated, simply review, make any needed corrections, and enter the number of packets needed. Be sure to hit the SAVE button.

Order Test Packets Now in Data Pipeline 11/16/2018 NEW! Order Test Packets Now in Data Pipeline If your district does not have any eligible 11th Grade Students this year, enter 0 (zero) and SAVE. If you do happen to get a student in before the opening of the testing window, your test administrators can watch the recorded training and we will overnight a packet to you. No Eligible Students THIS YEAR? ENTER ZERO

March 3-14 District Receives Materials 11/16/2018 March 3-14 District Receives Materials District Assessment Coordinator Receive materials Keep secure Verify test administrators are trained March 12th 3:30-4:30 Distribute to Test Administrators before March 31st NOTE: TESTS WILL BE SHIPPED TO THE DAC THAT PLACES THE ORDER AND SHIPPED TO THE ADDRESS PROVIDED. IT IS THE DAC’S RESPONSIBILITY TO RECEIVE THE SHIPMENT AND KEEP SECURE UNTIL DISTRIBUTION TO TEST ADMINISTRATORS. March 6th Webinar for Test Administrators and DACS- Verify that all have been trained. Distribute the test packets by March 24th in order to give test administrators time to become familiar with the performance tasks, gather necessary materials and schedule time to test students individually. 33

March 12th Live Webinar Training for Test Administrators Components of the Assessment Student Data Collection Sheet Directions & Materials Levels of Independence Scoring Rubric Score Reporting Sheet Test Administrator’s Guide Optional Forms As with any assessment, it is critical for the educator administering the assessment to be comfortable with all the components and understand how to gather necessary materials, plan and set up the tasks in order to complete the assessment in a timely manner. There are 36 performance-based tasks, some are short, while others will take time for the student to be familiar with what is being asked and to respond. It is not the type of test that can wait until the last day and complete all items in one sitting. That is simply not fair to the student and will not yield any useable results. So please make sure your test administrators have March 12th from 3:30-4:30 marked out on their calendars and when you receive the email link to register, verify that each person who will administer the test is trained. A narrated PPT version will be posted, but the live webinar is the much preferred training.

March 12th Test Administrator Training 11/16/2018 March 12th Test Administrator Training Register for Webinar- Link sent through Listserv soon. March 12th 3:30-4:30 PM Verify each Test Administrator has completed the training ONLY registered participants who attend the Webinar will receive a 1-Clock Hour certificate You will receive an email through the DAC/Data Respondent ListServ that will have the Registration Link for Test Administrators to register for the Live Webinar. Certificates for 1 Clock Hour of training will be provided ONLY for registered participants. If the test administrator does not register, or watches the posted powerpoint at a later time, no certificate will be available. 35

You are welcome to call or email with questions! Linda Lamirande Accommodations & Assessment Specialist Exceptional Student Services Unit Colorado Department of Education 303-866-6863 Lamirande_L@cde.state.co.us Datapipeline.support@cde.state.co.us This material was developed under a grant from the Colorado Department of Education.  The content does not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Here is my contact information and website. I sincerely thank you for your time and effort which has contributed to great success with the 11th Grade Alternate Assessment.

Student End of Year 37

End of Year 2014-2015 2014-2015 End of Year snapshot Snapshot is available 2014-2015 schedule posted at http://www.cde.state.co.us/datapipeline/snap_eoy Schedule is similar to 2013-2014 school year Remind schools to continue to work on collecting adequate documentation. 38

Course Codes 39

Statewide Course Codes Required for Teacher Student Data Link All districts are required to map courses Upcoming Trainings February 10th 9:00 – 10:00 February 12th 3:00 – 4:00 40

Statewide Course Codes 2014-2015 Course mappings schedule Replicate prior year courses Focus on secondary courses Map and load courses by Thursday, March 26th More information http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails 41

Student and Discipline Interchange 42

Student Interchange Load once a month Administrative Units require this data for special education collections. Districts need to keep the data clean and updated 43

Discipline Interchange Districts please start loading Discipline Action Discipline Incident Administrative Units require this data for special education discipline collections. Districts are responsible for the data in the interchange 44

Special Education December Count 45

Status Today is the close of the collection. Please submit to CDE if you haven’t already done so and get me signed reports please by Monday  There were a handful or duplicates that needed to be worked through outstanding that hadn’t been resolved. Some folks got DC186 which Development is looking into addressing THANK YOU EVERYONE! 46

Special Education End of Year 47

Student Parent Association File NEW this year A sample of Parent Survey information is required from every AU going forward. Administrative Units are responsible for sending out the parent surveys to ensure data requirements for Indicator 8 (Parent Involvement) are met. If your AU meets the required threshold for parent survey information by June 2015, it won’t be necessary for CDE to collect parent address information from you.  The good news: the Student Parent Association File will not be needed in this case (win-win for everyone) The not-so-good news: only AUs who do NOT collect the needed information will be required to submit a Parent File OR an Excel spreadsheet containing the parent addresses to the Data Management System (you have the option of one or the other.) 48

Next Town Hall: Thursday, February 12th, 2015 9a.m.-10a.m. 49