DALs Departmental Authorization Lists Presented By: Cathy Radzai, Director,CAH November 18, 2009 Information from UCF Finance & Accounting

The Departmental Authorization List (DAL) system is located online within UCF Financials. This listing is the official record of university employees who have been authorized to perform specific functions by department or project.

DAL/Security Access Code Table DDC– Dean, Director, Chair -only can be assigned to one employee per dept./project. Oversees the work of a dept./project. RFO– Individual holds responsibility for the financial activity of and financial security access for a particular department or project. DLP– DAL Processor-Individual has access to make changes to the DAL. After the DLP makes the change, the DDC or RFO must approve the change in the system.

DAL/Security Access Code Table (cont.) AXA – Auxiliary Purchases (Approve)- Authorizes individual to approve purchases on campus (for ex. Computer Store). CSA – Cashiers Check Approve-Authorizes to receive or approve the receipt of checks or travel advances from F&A. PCT – Individual appointed by the Department’s RFO to assist in tracking and maintaining the department’s inventory of decaled furniture and equipment.

PRA– Authorizes individual to approve requisitions in UCF Financials. PRC– Authorizes individual to create requisitions in UCF Financials. PCA – Purchasing Card Approver – Individual is authorized to approve Purchasing Card transactions in UCF Financials FSI – Financial Security Inquiry – Allows employee access to view pages and run queries in UCF Financial System DAL/Security Access Code Table (cont.)

The DAL process requires ALL employees whose work involves financials transactions to complete an Ethics Certification form. You may download the Ethics Certification form at: http://www.fa.ucf.edu/Forms/others/41-566b.pdf Fax the completed Ethics Certification form to the UCF Financials Help Desk at: 407-882-1211. Please fax the form only one time for each employee.

PROCESSING THE ANNUAL EMPLOYEE VERIFICATION: Employee verification is a process conducted annually. This function allows the Responsible Fiscal Officer (RFO) to verify and update a list of employee authorizations for a particular department or project if there have been no changes in personnel, and also inactivate employees whose authorizations have changed or who are no longer employed in the RFO’s particular area.

ANY QUESTIONS???