Multimedia Training Kit Introduction to Media Archiving Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Introduction Digital media archiving opens up new possibilities for community media producers “Community memory” Extends life of information But…digital archiving is not the solution for everyone Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Session Overview What are archives and archiving? Some advantages & disadvantages Databases & metadata Tailoring your digital media archive Why do you want to archive digitally? Who are the users? Quality management Copyright and legal issues Analyze your content Archive management Marketing your archive Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

What are archives and archiving? Archives are organized collections of non-current records and materials which have some ongoing value. Digital archiving means storing and organizing text, images, audio and video on digital storage media e.g. computer hard drives and CDs. Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Advantages Take up less physical space Can be stored in one place Easy search and retrieval Easier to move Free media archives available Emphasize that advantages and disadvantages are all potential – learners must decide whether they apply to their own circumstances. Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Disadvantages All technology comes with risks Technology may become obsolete Free archives can shut down Technophobia Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Databases Digital archives generally rely on databases Databases can be on or offline, public or restricted Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Metadata Data about data – “labels” for the information contained in your database/archives e.g. Date Title Photographer Metadata makes it easier to find and manage items Standard metadata sets e.g. Dublin Core and SOMA can promote shared searching of archives Demonstrate OneWorld archive searching (as in handout) or similar. Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Tailoring your digital media archive Think about your needs and issues you need to take into account. Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Why do you want to archive digitally? E.g. Make archives more widely available? Because running out of physical storage space? …? Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Who are the users? E.g. Public? Registered users only? Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Quality management What quality criteria (if any) will you use, e.g. Technical specs such as resolution? Relevance? …? Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Copyright and legal issues Archive developers: think about the terms under which you will offer the materials, e.g. Free to download? Free to distribute? …? Archive users: check the terms of use before you use the materials Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Have a look at existing archives Don’t reinvent the wheel Consult similar projects Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Analyze your content What type of content will you store? E.g. Video, audio, text…? What metadata do you need to store with the content? E.g. Title, date, language, file size…? Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit www.itrainonline.org Archive management Keep it relevant Keep it tidy Keep it functional Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Marketing your archive Grow number of users and contributors by Running training Finding new sources of content Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org

Multimedia Training Kit Introduction to Media Archiving Friday, 16 November 2018Friday, 16 November 2018 Multimedia Training Kit www.itrainonline.org