Support to National Helpdesks ECHA Helpdesk Support to National Helpdesks 48th Biocides CA meeting 19-21 September 2012 Brussels Dr. Henna Piha ECHA – Helpdesk Unit A1

ECHA Helpdesk - Support to National Helpdesks What ECHA offers to national REACH and CLP Helpdesks ECHA Helpdesk HelpNet - network of national REACH and CLP Helpdesks What ECHA intends to offer to national Biocides Helpdesks Biocides HelpNet Survey results of Member States’ intentions In this presentation the focus is on 2 key aspects: What ECHA currently offers to national helpdesks what ECHA could offer to national biocides helpdesks What ECHA offers to national REACH and CLP helpdesks ECHA Helpdesk (Who are we?, What are our responsibilities?, What do we do?, How do we do it?) HelpNet - network of national REACH & CLP Helpdesks (Background, Structure, Helpdesk Statistics) Cooperation between ECHA Helpdesk and HelpNet What ECHA could offer to national biocides helpdesks Biocides HelpNet INTERNAL 11/16/2018

What ECHA offers to national REACH and CLP Helpdesks

ECHA’s responsibilities with regard to REACH and CLP ECHA provides advice and assistance to industry technical and scientific guidance on the operation of REACH and CLP for Member State competent authorities support to the helpdesks established by Member States We also specify formats and software packages and make them available on our website INTERNAL 11/16/2018

ECHA Helpdesk

ECHA organisation INTERNAL 11/16/2018

Helpdesk Unit - What do we do? Reply to customer questions Organise training, webinars and One 2 One sessions Participate in workshops Coordinate HelpNet Frequently Asked Questions Input to guidance documents and manuals REMAKE THIS SLIDE TO TELL THAT: we reply to questions, we provide One 2 One sessions, participate in lead registrant workshops, organise webinars, HelpNet etc Assists companies Coordinates HelpNet, a network of national REACH and CLP helpdesks Identifies frequently asked questions and consults with HelpNet Provides input to the update and revision of guidance documents and manuals Provides statistics and other input to the hierarchy and Management Board INTERNAL 11/16/2018

Origin of enquiries received from January to July 2012 Make new figures without the decimals! Delete 100% from the heading INTERNAL 11/16/2018

HelpNet – a network of national REACH and CLP Helpdesks

HelpNet Objectives Achieve consistency Provide harmonised advice to industry within the whole EU/EEA Facilitate the exchange of information Check text from that one slide that I deleted which explains main functioning INTERNAL 11/16/2018

HelpNet – How do we work? Steering Group Web based discussion platform Visiting programme Check text from that one slide that I deleted which explains main functioning INTERNAL 11/16/2018 11 11

HelpNet Steering Group (SG) Governing body of HelpNet REACH and CLP helpdesks 27 Member States, Iceland, Liechtenstein, Norway European Commission is an associated member Observers and experts Two formal meetings per year Trainings, webinars, workshops, events Observers (industry stakeholders, EU candidate/potential candidate countries) INTERNAL 11/16/2018

HelpNet Steering Group (SG) Establishes consensual answers to questions Harmonises answering approaches Proposes and agrees on questions and answers to be published as Frequently Asked Questions (FAQs) on the ECHA website Submits difficult questions to the Commission for legal interpretation Could we have a picture from one of our HelpNet meetings?? E.g. those used in the break out groups? INTERNAL 11/16/2018 13

HelpNet Exchange tool Web based IT application Accessible only to members of the HelpNet Discussion platform on difficult issues FAQ update This slide could include that we also have a visiting program INTERNAL 11/16/2018

Statistics Questions posted in HelpEx INTERNAL 11/16/2018

Statistics Number of feedback posted in HelpEx INTERNAL 11/16/2018

Three types of national helpdesks identified REACH Helpdesks CLP Helpdesks NHD is a separate entity either within or from the MS Competent Authority NHD is an integral part of the MS Competent Authority. Its members perform tasks related to both activities. NHD is an integral part of the MS Competent Authority and uses a dedicated setting of the MSCA to receive questions (for example, info call centre, mail registry)

What ECHA intends to offer to national Biocides Helpdesks

Biocidal Products Regulation (BPR) 528/2012/EU Entry into force 17 July 2012, entry into operation 1 September 2013 Requirement for competent authorities to provide advice to applicants and other interested parties on their responsibilities Competent authorities may establish a national helpdesk by 1 September 2013 National biocides helpdesks do not exist under the Biocidal Products Directive (98/8/EC) Article 81 (2) ‘…Competent authorities may in particular provide advice by establishing helpdesks. Helpdesks already established under Regulation (EC) No 1907/2006 may act as helpdesks under this Regulation’. Article 81 (3) ‘Member States shall inform the Commission of the names and addresses of the designated competent authorities and, where they exist, helpdesks by 1 September 2013. Member States shall, without undue delay, inform the Commission of any changes to the names and addresses of the competent authorities or helpdesks. The Commission shall make publicly available a list of competent authorities and helpdesks.’ INTERNAL 11/16/2018 19

Biocidal Products Regulation (BPR) 528/2012/EU In accordance with Article 76 of the BPR, ECHA shall provide technical and scientific guidance and tools for the application of BPR by the Commission and Member States’ competent authorities Provide support to national helpdesks To design a Biocides HelpNet, it is important to know the characteristics, specific circumstances, types and needs of the various helpdesks. Article 81 (2) ‘…Competent authorities may in particular provide advice by establishing helpdesks. Helpdesks already established under Regulation (EC) No 1907/2006 may act as helpdesks under this Regulation’. Article 81 (3) ‘Member States shall inform the Commission of the names and addresses of the designated competent authorities and, where they exist, helpdesks by 1 September 2013. Member States shall, without undue delay, inform the Commission of any changes to the names and addresses of the competent authorities or helpdesks. The Commission shall make publicly available a list of competent authorities and helpdesks.’ INTERNAL 11/16/2018 20 20

Survey of preparatory activities regarding national biocides helpdesks

Survey Conducted by the HelpNet Secretariat during 4 July – 31 August 2012 Competent Authorities and other Contact Points in relation to BPD and REACH/CLP national helpdesks correspondents Main aims Identify organisations/actors who will be responsible for the BPR Gain a preliminary understanding of their planned activities and how they envisage to provide assistance to companies to comply with the BPR requirements INTERNAL 11/16/2018 22

Survey Survey results will be presented at the ECHA Management Board meeting (27-28 September 2012) and the HelpNet-6 Steering Group meeting (16-18 October 2012) Representatives from national REACH and CLP helpdesks will be engaged in the initial discussions INTERNAL 11/16/2018 23

Will the current REACH/CLP national helpdesk be involved in activities under the BPR? No Cyprus, France, Latvia, Norway, Poland, Slovenia, Sweden, UK Not aware Bulgaria, Hungary, Ireland, Romania Yes Belgium, Czech Republic, Denmark, Estonia, Finland, Germany, Iceland, Liechtenstein, Lithuania, Malta, Netherlands, Slovakia, Spain Not yet replied Austria, Croatia, Greece, Italy, Luxembourg, Portugal

New players Within the countries where a Biocides national helpdesk will be established, will the current REACH/CLP national helpdesk be involved in activities under the BPR? No France, Norway, Poland, Sweden, UK Not aware of Bulgaria, Hungary, Romania

Conclusions National biocides helpdesks will be established in most countries In many countries but not all, REACH and CLP helpdesk will be involved in activities under the BPR The time period for preparing is limited (1 September 2013) ECHA will involve the national biocides helpdesks in the HelpNet by the time of entry into operation INTERNAL 11/16/2018

Key messages The Biocides Helpnet will provide valuable support to national biocides helpdesks in Harmonising advice to industry Sharing and deepening their knowledge of the BPR Updating them on the operational implementation of the BPR Enhancing the ability to support industry INTERNAL 11/16/2018 30

ECHA is getting ready! Henna Piha henna.piha@echa.europa.eu