Southern Oregon History Collection DIGITIZING GROWS COMMUNITY Oregon Library Association Corvallis, Oregon, April 20, 2007 Welcoming remarks, noting that first and second year project partners are in the room. Southern Oregon History Collection

Southern Oregon University A Presentation By Kate Cleland-Sipfle And Dorothy Ormes Hannon Library Southern Oregon University

Goals for Today’s Presentation Review development of the Southern Oregon Digital Archive (SODA Bioregion and First Nations) Introduce SODA Southern Oregon History Collection Acknowledge collaboration/community growing that made these three collections possible Detail issues in collaborating with outside organizations for digitizing projects Encourage collaboration among and beyond Oregon libraries for cooperative digitizing

First SODA Collections: Bioregion & First Nations

Beginning Digitizing Southern Oregon Digital Archives (SODA) 2001 – Award of federal IMLS Grant 2002 - 2004 – Two digital collections based on Hannon Library collection strengths: Bioregion Depository government documents Regional monographs State/Federal agency “grey literature” First Nations Public domain anthropology monographs Public domain articles (pre-1923) Later studies with copyright permission

Early SODA Collaboration: Bioregion Collection Touching base with government contract authors Sensitivity to endangered species Capturing transient digital documents --providing agencies with CD’s if needed Importance of personal contacts then Creating/maintaining relations with agencies --continuing provision of gray literature

Early SODA Collaboration: First Nations Collection Touching base with tribes and authors Sensitivity to tribal concerns -- Ownership of traditional knowledge -- Location/study of archaeological sites -- Concerns about misappropriation of tradition Importance of personal contacts and reciprocity then Creating continuing relationships with tribes

Example of Tribal Concern: Seasonality of Stories The Warm Springs Tribe gave SOU Library permission to digitize this children’s book for use in any season. It does not contain tribal legends. From: Indian Reading Series

Stipulation for Warm Springs Tribal Legend Books Example: Our Home Then and Now: How the Hide was Tanned

Historical Representation From SODA web site: This site includes some historical materials that may imply negative representations or stereotypes of the peoples discussed in the documents. These documents have been included as part of the historical record and should not be interpreted to mean that project staff endorse or approve of the representations or stereotypes implied. -- Relevant to First Nations and History

LSTA Grants for History Collection LSTA Funds History in Southern Oregon Digital Archives LSTA Grants for History Collection Feb. 2006 - Jan. 2007 – 1st Year SOU Hannon Library Southern Oregon Historical Society Jackson County Library Services Josephine County Library System Feb. 2007 – Jan. 2008 – 2nd Year Coos, Curry, and Douglas County libraries and historical societies

Southern Oregon Digital Archives NEW SODA INTERFACE http://soda.sou.edu/

History Collection Information and Search Link http://soda. sou

Geographic area Mountains: northern part of Klamath, Siskiyou and Southern Cascades Principal Rivers: Rogue, Applegate, Chetco, Coquille, Umpqua Northern part of the “State of Jefferson” Geographically speaking, the region is the northern part of the bioregion made up of the Klamath, Siskiyou, and Southern Cascades mountains, or most of that portion of the apocryphal “State of Jefferson” (northern-most California and southwestern Oregon) lands that lie within Oregon.

Project Partners 2006-07 Southern Oregon University Southern Oregon Historical Society Jackson County Library Services Josephine County Library System

Access to materials Digitize with metadata If in OCLC enrich OCLC record If in SOU Library catalog, add online link Encourage partners to link to SODA or and/or specific documents on their web sites Encourage partner libraries to catalog SODA. It’s in OCLC! (Collections, too)

Catalog Record: History Collection

Collection Content MATERIALS Books Government Documents Maps Correspondence Manuscripts Oral Histories Realia TOPICS Agriculture and Forestry Mining Commerce Education Government & Politics Religious Organizations Social Life The Southern Oregon History Collection brings together books, maps, government documents, oral histories, correspondence and miscellaneous materials that document the unique historical experience of Southern Oregon.  Most materials focus on historic era settlement or economic development in Coos, Curry, Douglas, Jackson, and Josephine Counties.  Agriculture, mining, forestry, commerce, education, government, and politics, religious organizations, and social life of the region are among the aspects represented.

Realia: Some Examples Booster brochures Stock certificates V.A. Domiciliary Commemorative WWII air raid warden kits Souvenir Theatre Program I’d like to highlight a few “realia” that show the range of materials that fortunately were saved and donated to one of our libraries, or the Southern Oregon Historical Society. The first is a booster brochure fo Grants Pass, Oregon. We have numerous commercial club and other brochures promoting life in the communities of Jackson and Josephine Counties … Then we have a stock certificate for shares in the Ashland Coal Mining Company. This commemorative postcard-like memento from the Camp White Veteran’s Domiciliary in 1951 is part of the Albert A. Cedros Papers, which are owned by the Southern Oregon Historical Society (SOHS). When requested to, we include acknowledgement of specific collections such as this one. These are Medford air raid warden kit materials from World War II. Agin notice the preliminary page acknowledging the Southern Oregon Historical Society. My last exhibit of realia is a movie theater program of Maude Adams as Peter Pan.

Maps Early Jackson County toll roads, tunnels, ferries and bridges by Lawrence E. Mark

Images These images are from a copy of See America First Magazine V. 3 #2 (1913). The imposing gentleman, James Sullivan Howard, built the first shack in what is now Medford.

Oregon, the picturesque: a book of rambles in the Oregon country and in the wilds of northern California by Thomas D. Murphy 1917

Oregon roads accessible in a Model T Ford.

On the left is a painting of Ship Rock at Crater Lake by H. H. Bagg On the left is a painting of Ship Rock at Crater Lake by H. H. Bagg. Photographs: Lower right - a view of the Deschutes near North Junction. Upper right – the Columbia Highway at Mitchell Point.

Ashland in 1914

Oral Histories - Sources Southern Oregon Historical Society * Curry Historical Society Douglas County Library System * Douglas County Historical Society and Museum – Lavola Baaken Library

Searching the Collection

Timeline for Grant Year 2 Spring 2005 – recruit new partners in Coos, Curry, and Douglas Counties Public libraries (by district or county) Historical museums Fall 2005 – negotiate loan of selections from Historical Archive of Rogue River National Forest Fall 2005 and Winter 2006 - Identify specific materials to digitize from new partners

Project Goals Year 2 Southern Oregonians will better understand their history through user-friendly Internet access to materials representing Coos, Curry, and Douglas Counties, and the historic impact of Rogue River National Forest on Jackson County.

New Partners: Libraries Coos County Library Service District Chetco Community Public Library (Brookings, Oregon) Gold Beach Public Library Port Orford Public Library Douglas County Library System - WPA oral histories (128) recorded in Douglas County – 1930’s

New Partners: Historical Museums and Rogue River National Forest Coos Historical and Maritime Museum - Coastal and regional maps Curry Historical Society - Oral histories from Curry County Douglas County Museum of History & Natural History - Oral histories, correspondence and manuscripts from Douglas County Rogue River National Forest - Documents and maps from Historical Records Collection

Questions to Answer Early Are any other projects planning to partner with the organization for digitizing? Does the organization control rights to materials it houses? Who or which governing body makes the decision for collaboration? Is the material cataloged or inventoried? --Do they know what they have?

Collaboration: Things to Work Out Which materials will partner want to loan for digitizing? Which formats can actually be digitized at SOU? Which materials can then be selected? --Usually a collaborative process Can partner and SOU collaborate on copyright clearance, if needed? How will partner organization be credited in SODA?

Practical Concerns How will project receive and return materials? How long will it take to digitize loaned materials? (May have to be flexible) OK to outsource certain formats? Are there any special handling issues like removing/replacing staples, or requiring gloves for handling certain materials?

SOU Personnel Kate Cleland-Sipfle – Principal Investigator Jim Rible – Systems Librarian Sue Burkholder - Cataloger Dorothy Ormes – Cataloger Emily Miller-Francisco - Web redesign Susan DeRosia – Digitization Technician Student assistants (2)

Are you ready to join or venture farther in the digitizing community? Thank you for coming!