TnCIS Fiscal Year End 2017

Pre-closing Instructions Check your supplies. Year End is a good time to evaluate your checks and receipts, and place an order if necessary. This is also a good time to order new tapes for backups. These tapes will wear out. AOC hardware recommends these tapes be replaced every 18 to 24 months.

Open 2018 Accounting Year The 2018-2019 fiscal accounting year will automatically open when you close the month of May, 2018.

Complete June End of Month June will need to be closed as normal. Before completing the final step to “Close Accounting Month”, you should always verify that your EOM checks have printed for the correct amounts, and that the balance sheet reflects only monies that are being held by the court. If there are any changes that need to be made, it is better to make them before closing the accounting month. 2018

Fiscal year end 2017 When you select Close Accounting Year, you will notice that the year to close is “2017”. This is correct. You are closing the fiscal year, July 2017-June 2018.

Step 1: Pre-EOY Backup This option will create a backup on the server, and will be saved to the tape that is placed in the server for the nightly backup. 2017 The backup may take several minutes to complete. The pop-up box will disappear once the backup is complete.

Step 2: Print Summary Report Select Print Summary Report. The summary report will appear, and is available to be printed, saved to a file, etc. It is a summary of the CD, CR, and JE debits and credits per GL account for the fiscal year. 2017

Step 3: Create Audit Files Select to create the audit files. The information will default in the fields of the pop-up screen, click “OK”. 2017

Step 4: Print Accounting Reports Select Print Accounting Reports. Click OK to pull the reports up in a Word document. You may print the reports, send them to a file, or both. Click cancel to return to EOY menu. 2017

Step 5: Create Beginning Balances NOTE: This step can only be run one time! 2017

Enter the date to create the beginning balances. The date should be 7/1/2018 Click OK to create the balances. Click cancel to return to the EOY menu. 7/1/2018 2018

Step 6: Print Trial Balance and Balance Sheet Select print trial balance and balance sheet report. Click OK to view the document in Word. You may print these reports, or save them to a file, or both. Click Cancel to return to EOY menu. 2017

Step 7: Close Accounting Year Click the close accounting year step to officially close the year. Click “Yes” to close the year or “No” to return to the menu. 2017 This step can only be run one time.

Step 8: Post EOY backup Select Create Post EOY database backup. This will create the final backup for audit purposes. It may take several minutes to finish. The backup will be created on the server, and will be saved to the tape when the nightly backup is ran. 2017

You have now completed Fiscal Year End. Congratulations! You have now completed Fiscal Year End.