2018-2019 counselors data reporting (SB 490) Simple Solution. Brighter Futures. 2018-2019 counselors data reporting (SB 490) April 2018 Presented by: Melissa Lemons

SB 490 Counselors- Background SB 490, which was passed during the 85th Legislative session (2017), amends TEC 42.006 (a-2) to require the reporting of information regarding the availability of school counselors (ROLE-ID 008) at each campus.

SB 490 TSDS PEIMS Data Changes The reporting of E1057 MONTHLY-MINUTES will be applicable for counselors (ROLE-ID 008) in the 2018-2019 school year on the StaffResponsibilitiesExtension complex type to accomplish the requirement of SB 490. Business validations have been updated to allow counselors to be reported with the MONTHLY-MINUTES data element (E1057).

Examples: SB 490 Monthly-Minute examples Scenario #1: Full-Time Staff Person – Counselor (100%) ROLE-ID MONTHLY-MINUTES 008-Counselors 9600 Scenario #2: Half-Time Staff Person – Counselor (50%) ROLE-ID MONTHLY-MINUTES 008-Counselors 4800 Teachers are calculated at 8400 FTE for teacher and 9600 FTE for counselor Example #3: 6300 and 2400 minutes do not add up to 9600 and do not need to since teachers earn a full FTE with 8400 monthly minutes. Scenario #3: Full-Time Staff Person – Teacher (75%) and Counselor (25%) ROLE-ID MONTHLY-MINUTES 087-Teacher 6300 008-Counselor 2400

Examples: SB 490 Monthly-Minute examples Scenario #4: Half-Time Staff Person – Teacher (50%) and Counselor (50%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 3150 008 – Counselor 1200 Scenario #5: Full-Time Staff Person – Counselor (25%) and Principal (75%) ROLE-ID MONTHLY-MINUTES 008 – Counselors 2400 020 – Principal Not reported Scenario #6: Full-Time Staff Person – Teacher (50%), Counselor (40%), and Assistant Principal (10%) ROLE-ID MONTHLY-MINUTES 087 – Teacher 4200 008 – Counselor 3840 003 – Assistant Principal Not reported

Rule Text / Business Meaning SB 490 Business Validation Changes Rule adds counselors (ROLE-ID 008) to allow MONTHLY-MINUTES (E1057) to be reported for counselors. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter 30090-0008 (revised) If ROLE-ID is NOT "002", "007", “008”, "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES. F 1 X For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes. In previous year the Business Meaning read “For a staff responsibility where TX-StaffRole is NOT instructional and NOT Counselor, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.” 008 is also included in Rule Text

Rule Text / Business Meaning SB 490 Business Validation Changes Added restrictions on reporting course section data for counselors (Role ID 008). Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter 30090-0103 (New) If ROLE-ID is "008", then the following must be blank: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, and CLASS-TYPE-CODE. F 1 X For a staff responsibility where TX-StaffRole is "Counselor" (008), the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, and TX-ClassTypeCode. Counselors do not have course sections and therefore cannot report on them.

Rule Text / Business Meaning SB 490 Business Validation Changes Require the reporting of monthly minutes for counselors (Role ID 008). Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter 30090-0104 (New) If ROLE-ID is "008", then MONTHLY-MINUTES must not be blank. F 1 X For a staff responsibility where TX-StaffRole is "Counselor" (008), TX-MonthlyMinutes must be provided.

Rule Text / Business Meaning SB 490 Business Validation Changes Removed “instructional” from the business meaning in order to include counselors (Role ID 008) to report MONTHLY-MINUTES (E1057). Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter 30090-0079 (revised) For a particular TX-UNIQUE-STAFF-ID, if any MONTHLY-MINUTES are not blank, then the sum of the MONTHLY-MINUTES on all responsibilities should be at least 60. S 1 X All of the responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes. Business Meaning in previous year read “All of the instructional responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.”

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