BUDGET-AWARD MANAGEMENT Gina Bailey Contracts & Grants Accounting Teresa Logiotatos College of Veterinary Medicine

OUTLINE Definition The Research Administration Team The Research Administration Plan Post Award Activities Close-out and Analysis

What is Post Award Management? establish new FOP expenditure compliance financial reporting effort reporting billing and collecting account closeout project management award changes change of PI considerable re-budgeting extensions

The Research Administration Team Who is part of the team? Principal Investigator Co-Principal Investigator Co-Investigator Research Assistant/Associate Technician(s) Student(s) Administrative Assistant(s) Contracts & Grants Coordinator Contracts & Grants Specialist Contracts & Grants Administrator Contracts & Grants Accountant Procurement Specialist Payment Specialist Property Services Security Risk Management Compliance IT

The Research Administration Plan There should be one Administrative contact person Coordinate and arrange a Kick-off Meeting Review role and responsibilities of team members Review budget and contractual obligations

Departmental Policies Post Award Activities There are so many rules and regulations governing the use of sponsored funds how do we know which set of rules to follow? The order of precedence usually starts with individual award terms and then each layer of regulation is applied to determine the applicable rule. In most cases, the more stringent or restrictive rule of all the layers apply. Specific Award Terms Departmental Policies University Policies Sponsor Policies Federal Policy and Governmental Law

Budget Management Experiences

Contracts & Grants Accounting bailerh@auburn.edu Gina Bailey Assistant Director Contracts & Grants Accounting bailerh@auburn.edu Teresa Logiotatos Director, Research Program Development & Grant Administration College of Veterinary Medicine logiotm@auburn.edu