Laurian Williamson 25 March 2013 RDM Service Models Research Data Management at the University of Nottingham The challenges and institutional risk Laurian Williamson 25 March 2013 16/11/2018 JISCMRD Workshop

Who we are ADMIRe – A Data Management Infrastructure for Research Data Management Infrastructure Tools Policies Who we report to internally: Project team Steering Group First project focusing on RDM 16/11/2018 JISCMRD Workshop

University of Nottingham Research portfolio worth over £300 million 200 industrial sponsors of research Campuses in Malaysia and China 44,000 students (9,000 postgraduates) 2,600 funded research projects 2,500 career researchers http://www.nottingham.ac.uk/research/impact/index.aspx 16/11/2018 JISCMRD Workshop

71% externally funded, 29% internal Research Funding 71% externally funded, 29% internal 16/11/2018 JISCMRD Workshop

Some early challenges… CIO left Information Services ‘de-converged’ Pro-Vice Chancellor for Research newly appointed Low awareness of RDM Cultural organisational change RDM Policy ‘in limbo’ RDM not a priority issue Research data management is only one of many issues currently bombarding the sector (the REF, the Finch Report and its recommendations, HEFCE’s open access consultation, changes to RCUK policy on open access 16/11/2018 JISCMRD Workshop

Requested by steering group Minimal model to match compliance requirements and pragmatic models for delivery: Minimal Mediated Consultancy Assumptions The activities identified are a complete summary of funders’ requirements The activities, leadership and support roles identified are acceptable as a basis for the service 16/11/2018 JISCMRD Workshop

Core service activities Level 1 Minimal Level 2 Mediated Level 3 Consultancy Data Management Plans PI with website guidance Training, advocacy & some one-to-one Tailored approach, subject-specific advice & training Active data management & storage IT Support, Schools & PI (ad hoc) Tailored approach & subject-specific advice Data archive & preservation IT Services with IT Support Tailored approach & subject-specific/funder requirements Data sharing & publishing Training, advocacy, CPD at UoN Tailored approach & on-going training Copyright & IPR Training, CPD at UoN Compliance & reporting PI responsible Institutional overview & mechanisms Systemised reporting Website advice and self-supporting Focused support and capacity building Consultancy, subject-specific and embedding 16/11/2018 JISCMRD Workshop

Benefits & risks – Level 1 Minimal Institutional Benefits: No additional resource required Engages IT Support strongly with the research community Institutional Risks: PI led, so assumes a level of competence & understanding Transfers administrative tasks to PI, reducing time for research PI has to find multiple sources of information & people No provision for awareness and advocacy RDM website will need regular updating reflecting sector change All reporting & compliance is reliant upon PIs No capacity building within Schools Presumes RDM skills are already embedded within IT Support roles 16/11/2018 JISCMRD Workshop

Systematic training & awareness RDM service scope – Level 2 General queries (new) Complex queries (existing) Research Support TBC 2.0 FTE DMPs IT Support Active research Storage Data sharing Backup RDM Compliance Archive OA & Open agenda Advocacy BEIS Research outputs Research impact IPR etc. Contractual issues Compliance Publication Copyright Systematic training & awareness Licencing Legal 11/16/2018 Event Name and Venue

Benefits & risks – Level 2 Mediated Institutional Benefits: Systematic advocacy, training & awareness sessions RDM website managed and updated Targeted RDM services for RCUK & research priorities Embedded subject-specific expertise increases over time Reduces time taken for DMPs & improves quality Team facilitates reporting & compliance Dedicated staff provide RDM landscape awareness Institutional Risks: Mediated service, demand may exceed capacity (e.g. DMPs) Staff up-skilling required prior to service launch Additional resource will be required (2.0 FTEs minimum) 16/11/2018 JISCMRD Workshop

Faculty model – Level 3 MHS Science CAS Arts Eng. Soc. Sci. Prioritise: Faculties via % of grants Research and Knowledge Transfer Priority Areas Only RCUK/EU/NHS Arts 1% Soc. Sci. 6% Faculty based or central Proposal review (Faculty based) DMP review (RDM team) MHS 35% Science 34% Eng. 25% CAS 11/16/2018 Event Name and Venue

Benefits & risks – Level 3 Consultancy Institutional Benefits: All benefits from Level 2 Capacity building and dedicated Faculty representatives High degree of subject-specific advice RDM website would include tailored advice Clear overview of research projects & compliance to mandates Improvement in quality of DMPs and proposals Institutional Risks: Recruiting subject-specific RDM expertise Requires embedding at Faculty or School level (but may already exist in some areas e.g. Life sciences) 16/11/2018 JISCMRD Workshop

As it stands Funders’ and institutional requirements are not being met with the current provision (25% write DMPs) Level 1, 2 or 3 service would meet funders’ requirements with various levels of quality and future-proofing Researchers’ expectations indicate a desire for training and support beyond website advice and self-supporting No significant RDM skills amongst support services staff Competitor institutions have invested in RDM: Edinburgh Bristol Manchester 16/11/2018 JISCMRD Workshop

Moving forward Pre-requisites for any service: An approved RDM policy Development of the technical RDM infrastructure (IT Services) Transitional RDM support service from ADMIRe to long-term ADMIRe is delivering elements for a Level 2 service: Researcher engagement (DMPs, pilots, survey, promotion) Technical & preservation requirements RDM website Advocacy, events & awareness Training for staff & researchers 16/11/2018 JISCMRD Workshop

RDM process ownership: RGS Policy perspective and driven by compliance Financial focus on the proposal stage IT Support Already carrying out components of RDM e.g. storage Recognised as experts in certain areas e.g. data security LRLR Recognised RDM expertise & activities (ADMIRe) Strengths in OA & research communications Distributed – PI or School as owners Pockets of activity & high subject expertise Low awareness of RDM as a whole No department has engaged systematically 16/11/2018 JISCMRD Workshop

Resourcing Level 1 Level 2 Level 3 Process and website adopted and promoted Support staff up-skilling Level 2 2.0 FTEs additional minimum Researcher training & awareness Level 3 3.5 FTEs additional minimum Embed within Faculty and at School level to build capacity Assumption: after 2-3 years PIs will be familiar with RDM – dedicated FTEs could be reduced 16/11/2018 JISCMRD Workshop

RDM service timeline Level 1 RDM policy draft Approved Policy framework Requirements Technical Infrastructure Mock-up Development & testing Pilot infrastructure RDM infrastructure RDM service Website phase I & II Website update Researcher training/awareness Publicise website RDM capability & training Online training creation Compliance & cost PI led Pilot DAF & DMPs ADMIRe Full service Transition Jun 2013 May 2015 16/11/2018 JISCMRD Workshop

RDM service timeline Level 2 RDM policy draft Approved Policy framework Requirements Technical Infrastructure Mock-up Development & testing Pilot infrastructure RDM infrastructure RDM service Website phase I & II Website update & subject-specific RDM guidance Researcher training/awareness Events, focus groups, drop-in sessions, DMP clinics etc. RDM capability & training Online, face-to-face, workshops & courses Compliance & cost Monitoring data related activity & reporting on funding Pilot DAF & DMPs Pilots to assess queries & cost RDM service ADMIRe Transitional service Full service Jun 2013 May 2015 16/11/2018 JISCMRD Workshop

RDM service timeline Level 3 RDM policy draft Approved Policy framework Requirements Technical Infrastructure Mock-up Development & testing Pilot infrastructure RDM infrastructure RDM service Website phase I & II Website update & subject-specific RDM guidance Researcher training/awareness Events, focus groups, drop-in sessions, DMP clinics & in-house consultancy RDM capability & training Tailored online, face-to-face, workshops & courses Compliance & cost Monitoring data related activity, reporting on funding & systemised compliance Pilot DAF & DMPs Pilots etc., discipline specific models & training RDM service ADMIRe Transitional service Full service Jun 2013 May 2015 16/11/2018 JISCMRD Workshop

IT Support/LRLR – RDM queries RDM activity IT Services LRLR Planning a research idea: 8 3 Systematic review of the literature/data review: 1 4 Funding/Grant bid proposal: 10 2 Data management planning: 11 File organisation: 19 Local storage: 25 Data gathering: 9 Documentation and Metadata: 6 Data analysis: Publishing research data: 5 Repository storage: Data curation: Data deposit: Data discovery: Accessing and re-using research data: Never dealt with a RDM query: Other (please specify): Total (respondents) 137 (36) 39 (17) 16/11/2018 JISCMRD Workshop

Where are we now… No additional resourcing and no transitional service Institutional risk and non-compliance RDM is strategically important institutionally RGS, LRLR, IT Services to deliver RDM support No clear ‘owner’ or strategic lead RDM Policy approved Website launched RDM awareness event for academics Training for academics in RDM DCC Institutional Engagement 16/11/2018 JISCMRD Workshop

What we’ve learnt… Senior high-level buy-in to RDM Key services and stakeholders to ‘work together’ Awareness of your local context & existing relationships Established strategic RDM lead/owner RDM Policy approved Don’t presume anything – ‘living in a RDM bubble’ Technical infrastructure - £££ Human infrastructure – resourcing is difficult Funders and compliance Our research community have significant training requirements 16/11/2018 JISCMRD Workshop

Thanks to… Project Directors – Caroline Williams (Director of LRLR) and Bill Hubbard (Director of the Centre for Research Communications) JISCMRD Programme Manager – Simon Hodson JISCMRD programme partners and the DCC The UoN researchers and key stakeholders Contact us: Dr Thomas Parsons tom.parsons@nottingham.ac.uk Laurian Williamson laurian.williamson@nottingham.ac.uk 16/11/2018 JISCMRD Workshop