Open Access to your Research Papers and Data

Open Access Unrestricted access (and re-use) of research outputs especially publicly funded journal articles and conference papers Gold (paid for) Article is immediately freely available Payment of a fee or ‘Article Processing Charge’ (APC) Green ('free’) Deposit (usually accepted final version) in online repository Usually an embargo period to making this visible University direction - go Green (‘free’) wherever possible Scholarly academic journals not non-academic publications, newspapers or magazines. Note: Default is that metadata goes public once we are notified however we can embargo metadata on papers or conference proceedings until publication if authors request or publisher mandates.

Be aware of these things pre- submission

Research Excellence Framework (REF) Final manuscripts deposited in repository within 3 months acceptance Open-access within a specified time period – generous embargos Limited exceptions Credit in ‘environmental component’ for making other outputs open access Low barrier. Apply open deposit rules, and exceptions if necessary to all articles and conference proceedings,. If then decided not to submit to REF they might still help with the environmental component and you should get more publicity for your research.

Some Funders…. Many funders have open access requirements. Some also provide funds to the University or direct to researchers to support open access costs if it is necessary to pay to comply. These general cover journal articles and conference proceedings – but not always. Wellcome Trust also require open access to books and book chapters and they will provide funds for this. The rules and any funding available apply to past and current grants AND to studentships from these bodies. If you acknowledge an Arts and Humanities Research Council grant from 2006 you are expected to comply with the rules and are eligible for the pot of funds we have to cover any essential costs to enable compliance. Funders typically require a specific licence type called ‘CC-BY’ when their funds are being used for open access. The library will advise you on your specific case.

Much More than REF and Funders Publicity Personal development Save time

Be Open Without Additional Cost In many cases we can satisfy open access requirements with no additional cost to the author or organisation. Most publishers allow the author accepted manuscript – the final agreed text after refereeing but before the publisher adds their logo – to be deposited in Enlighten and released after an embargo e.g. 6 or 12 months. PeerJ typically biology and computing but widening scope e.g. climate change and environment “Older Grants” http://www.gla.ac.uk/services/openaccess/howdoimakemypublicationsopenaccess/publisherarrangements/

What do researchers need to do? As soon as a paper is accepted, make sure it is added to Enlighten: Notify research- openaccess@glasgow.ac.uk  Include the final accepted manuscript Include award numbers on papers Don’t agree to pay if don’t have ££ Use University email address and affiliation Yes you can send us a link to the article in Arxiv however YOU MUST state that that is the correct author final version for REF purposes – the final agreed text before publisher mark up and you must be sure that the publisher allows that version on Arxiv. We are happy to download from Arxiv on that basis. We don’t want to risk non-compliance with REF where an author has provided an non-peer reviewed version.

Research data is any information (digital or physical) required to underpin research Difficult to define, varies by discipline. Basically anything that is required to underpin research publications. Funders like EPSRC give you a lot of leeway to determine what data you think are essential for others to understand and build upon your research. So no need to store and share everything you’ve ever done! We can help you define case by case. All images free to share, found on Google and Flickr

2021 Why Research Data Management? Funder data requirements Scientific integrity - reproducibility New collaborations More citations Easier to write up results National assessment exercises e.g. 2021

What should I do? Write a data management plan Implement good file naming and folder structure Keep good documentation (metadata) Deposit datasets in repositories Use data citations If you run a research group, get your students and post-docs to do the same! DMP – useful first step during a research project as it gets you thinking about how the data will be handled. File and folder organisation – facilitates easy understanding of what a file / folder contains and how it relates to other data. This is especially important in group research were a student or post-doc who created the data has moved on and the PI is left holding the hard-drive. Documentation – what might YOU need to make sense of a data file in 5 years time? Details of sample prep, software needed to open file, list of abbreviations used etc. The possibilities are endless. Curate datasets – when you publish research, pull together the data files, readme files and associated documentation into a logically structured package. Deposit this package in a repository.

Long-term data storage

Research-datamanagment@Glasgow.ac.uk Research-openaccess@Glasgow.ac.uk Advice and Training Open Access Review service for data management plans Costing research data activities into awards Safe storage and sharing platform Research-datamanagment@Glasgow.ac.uk Research-openaccess@Glasgow.ac.uk