Analyze Spending Chain Procedures (Payment Process) U.S. ARMY SOLDIER SUPPORT INSTITUTE NONCOMMISSIONED OFFICER ACADEMY 1

Terminal Learning Objective Action: Identify the Payment Process in GFEBS Conditions: Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual 37-100. Standards: Successfully perform the Payment Process in GFEBS with 80% accuracy. 2

Introduction The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain Process.

Payment Program Process Flow Good Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Create Payment Run Payment Certifier Review and Certify Payments Schedule Payment Run ADS

Payment Program Process Flow Good Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Create Payment Run Payment Certifier Review and Certify Payments Schedule Payment Run ADS

Payment Proposal Run transaction F110 to select parameters Create separate payment files for EFT and check payments Payment Processor proposal certification options: Delete Proposal Display Proposal Display Proposal Log

Payment Program Process Flow Legend GFEBS Operation Good Receipt Payment Interface Processing Monitor Monitors the interface from Wide Area Workflow (WAWF) Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from Wide Area Workflow (WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Create Payment Run Payment Certifier Review and Certify Payments Schedule Payment Run ADS Non-GFEBS Operation

Payment Certification Payment Certifier Validation Process: Verify Proposal Separate Payment Run IDs are created for EFTs and checks Accept Process unblocked Invoices Reject Block invoices for payment

Check on Learning What transaction code does the Payment Certifier use to perform the Payment Certification? A. T/F: The Payment Processor creates separate Payment Run IDs for EFTs and checks?

Summary: Payment Proposal 11

Payment Run Payment Certifier Payment Run Process: Certify Payment Complete Payment Run Record Disbursements in Transit (DIT) Manually upload Ready-to-Pay file into DS Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file View Final Log

Payment Run (Cont.) Un-cashed Checks/EFT Rejections: Monitor payments between GFEBS, ADS, ITS, and DCAS EFT rejection notifications received Payment Certifier notifies Invoice Processor Invoice Processor clears the unmatched collections

Check on Learning After all payments are certified, which role is responsible for completing the Payment Run? A. T/F: Invoices not blocked are further processed during the Payment Proposal? Which role can view the final log that pertains to the completed Payment Run?

Payment Reports Payment Report Roles: Payment Processor Payment Certifier Payment Interface Processing Monitor Payment Report: Vendor Line Item Display (FBL1N): Displays the account of a particular vendor(s)

Payment Reports (Cont.) Export Report to Local File The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format) Once the report is displayed, go to Menu  List  Export  Local File, select the appropriate format and save the file.

Check on Learning Which role(s) have access to view payment reports within GFEBS? A. Which transaction code is used to display the Vendor Line Item report? What is the path to export a report?

Summary: Payment Run 17

Payment Proposal

F110 - Automatic Payment Transactions: Status Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided

Check on Learning What does the Payment Proposal display? A.

Payment Run

F110 - Automatic Payment Transactions: Status Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided

Check on Learning T/F: The payment Certifier has the option to “Block” individual invoices from payments? A.

Summary: Questions? 17

TLO Summary Action: Identify the Payment Process in GFEBS Conditions: Given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual 37-100. Standards: Successfully perform the Payment Process in GFEBS with 80% accuracy. 2