Local 16 Power Point Training This PP presentation is to be used to introduce and develop editing skills in the Power Point program.

Know How To Learn This presentation gives you a clue as to how to learn Power Point. Working in the program and being directed to different areas gives you an introductions of the basics and main functions. Dissection, exploration and hacking are the keys to learning any program. 11/17/2018 I.A.T.S.E. Local 16

Know the Basics Take a moment to practice all this even if you know it. View; Slide, Outline, Slide Sorter, Note pages, Slide Show. (launch icons at lower left of window) Esc (escape) Key drops you out of Slide Show. 11/17/2018 I.A.T.S.E. Local 16

Know the Basics Take a moment to practice all this even if you know it. The first rule in editing is to select or click on what has to be changed. 11/17/2018 I.A.T.S.E. Local 16

Know the Basics Take a moment to practice all this even if you know it. Editing function Keys. Ctrl + C,X,V,Z. (copy,cut,paste,undo). As well as Formatting Text Tools. (Bold, Italic, Underline, Shadow, Text Right, Text Center, Text Left, Bullets, Paragraph Spacing, promote/demote) Use Spell checking. 11/17/2018 I.A.T.S.E. Local 16

Know the Basics Take a moment to practice all this even if you know it. Saving files to a logical location and not over writing original file. (place original files in “Original” folder and edited files in “Show” folder and leave them on the Operating System Desk Top.) 11/17/2018 I.A.T.S.E. Local 16

What is a reasonable situation? What do you do when you are surrounded by three Doctors and two production assistants and a room full of half interested on lookers? What do you do if you are asked to edit on a laptop computer that has the cursor button or track pad set to where it is difficult to control? What do you do when you are handed a sheet of writing that is illegible and asked to type it in? 11/17/2018 I.A.T.S.E. Local 16

What is a reasonable situation. Suggestions and tips. Go through the entire presentation and make editing notes on paper and then go back and do the editing. Request a standard Keyboard and mouse. Carrie your own USB/PS2 mouse. 11/17/2018 I.A.T.S.E. Local 16

Know the Basics Take a moment to practice all this even if you know it. Hiding a Slide To Hide Slides go into Slide Sorter. Select Slide or Shift Select multiple Slides. Go to Slide Show menu select Hide Slide. Note marker next to slide that indicates that it is hidden and will not be in presentation. 11/17/2018 I.A.T.S.E. Local 16

To Advance slides while Editing. Windows Page Up and Page Down keys Macintosh Fn. Page Up and Page Down keys To Advance slides while Presenting. Windows Page Up and Page Down keys Arrow Keys Mouse Buttons Space Bar (advances) Macintosh Page Up and Page Down keys Arrow Keys Mouse Button Space Bar (advances) 11/17/2018 I.A.T.S.E. Local 16

Start Editing On the previous page practice Changing The font size. The font style. The color of the font. The Text background fill color. The Text background fill effect. Change Bullet The Line size. The Line style. The line color. Arrow style. Drop Shadow. 3D effect.. Text box placement. 11/17/2018 I.A.T.S.E. Local 16

Start Editing Images On the Title page #1 Select Local 16 Image and practice Changing it’s shape and placement. On the Title page #1 Select Local 16 Image then copy and paste to next page. 11/17/2018 I.A.T.S.E. Local 16

Paste image on this page and center it using Rules. Start Editing Images Paste image on this page and center it using Rules. 11/17/2018 I.A.T.S.E. Local 16

Start Editing Images Insert/Picture/From File(your computer) or Insert/Picture/Clip Art, image on this page and center it using Rules. 11/17/2018 I.A.T.S.E. Local 16

Start Editing Images From the menu View/Master; Slide Master, Title Master, Handout Master and Notes Master. Slide Master is where you edit Header, Footer, Page Number, Background and would place an image that would be seen on every page. (such as animation strip under title) Handout Master is where you set the Printing Format. 11/17/2018 I.A.T.S.E. Local 16

Editing Tables Select this Table and change its contents and then change the style. 11/17/2018 I.A.T.S.E. Local 16

This is the same information that is in the table 11/17/2018 I.A.T.S.E. Local 16

Editing a Graph On previous page select graph and enter graph editing. Change information in spread sheet. Change style of graph. Change by column and by row. Change size of graph. Change line size and color. Change vertical column line size and color. Change horizontal row line size and color. 11/17/2018 I.A.T.S.E. Local 16

Editing a Graph On previous Graph page select graph and enter graph editing. Change “Ledger”; font style, size, color, etc. Change style of graph then make adjustments so that it looks appropriate. Change graph lines and points or bars or pie segments; style, size, color, etc.. Insert small text box with supplemental information on top of graph. 11/17/2018 I.A.T.S.E. Local 16

Editing Animation Slide Show / Custom Animation This line enters on first click. Then this line enters on second. This line enters on third click. And they are programmed to enter automatically. Change this with Slide Show / Custom Animation menu. 11/17/2018 I.A.T.S.E. Local 16

This is a Chart Page Open it and enter your own data. 11/17/2018 I.A.T.S.E. Local 16

Projection Issues Font size should be as big as possible. Never use a font less then 20pts. Do not have too much information on a page. Use a color that contrasts with background. 11/17/2018 I.A.T.S.E. Local 16

Projection Issues Use a Background that dose not have black in upper left hand corner. ( This is a sync issue for the projectors) Never use a pattern fill. (morrieing) 11/17/2018 I.A.T.S.E. Local 16

Projection Issues In the Next set of slides, the text is too small and the color dose not contrast enough for projection but looks good on the monitor. 11/17/2018 I.A.T.S.E. Local 16

Key Shortcuts Activity Shortcut Keys Insert a new slide CTRL+M Switch to the next pane (clockwise) F6 Switch to the previous pane (counterclockwise) SHIFT+F6 Make a duplicate of the current slide CTRL+D Start a slide show F5 Promote a paragraph ALT+SHIFT+LEFT ARROW Demote a paragraph ALT+SHIFT+RIGHT ARROW Apply subscript formatting CTRL+EQUAL SIGN (=) Apply superscript formatting CTRL+PLUS SIGN (+) Open the Font dialog box CTRL+T Repeat your last action F4 or CTRL+Y Find CTRL+F 11/17/2018 I.A.T.S.E. Local 16

Key Shortcuts Activity Shortcut Keys View guides CTRL+G Delete a word CTRL+BACKSPACE Capitalize SHIFT+F3 Bold CTRL+B Italicize CTRL+I Insert a hyperlink CTRL+K Select all CTRL+A Copy CTRL+C Paste CTRL+V Undo CTRL+Z Save CTRL+S Print CTRL+P Open CTRL+O 11/17/2018 I.A.T.S.E. Local 16

To really learn a Program You have to build something with it. The challenge is to build a 15-20 page Power Point Presentation about something that you know, like Electrics, Carpentry, AV,and subdivisions of “Distro, Movie Distro, Stage Lighting, Movie Lighting,ETC board Operation, Movie Carpentry, Projection, Audio, Video, Rigging, etc. Stick to basic understandings. These can be down loads from the local16.org website and be used as on-line training for stagehands. Use this Master Slide and Arial as a red font. Continuity will build a good website and training program. Theses slides will also project well. 11/17/2018 I.A.T.S.E. Local 16