BSWG Update to NAC October 2016

Areas of current activity Fine tuning of inventory information in the Plan Discussion re including CBS reports with WIPs and transit information to the NEBMC Modifications to document around the “Core NEBMC” Communications Communication appendix needs to be revised to be congruent with the parent document Reestablishment of Communication subcommittee

Inventory Update –examples RBC Inventory Level CBS Days On Hand CBS # Units on Hand Green* Phase (minimal decrease to optimal) >72 hours O pos: >3,135 O neg: >924 A pos: >2,442 A neg: >576 B pos: >762 B neg: >198 AB pos: >207 AB neg: >78 Amber Phase (serious) 48 – 72 hours O pos: 2,090-3,135 O neg: 616-924 A pos: 1,628-2,442 A neg: 384-576 B pos: 508-762 B neg: 132-198 AB pos: 138-207 AB neg: 52-78 Red Phase (critical) < 48 hours O pos: <2,090 O neg: <616 A pos: <1,628 A neg: <362 B pos: <508 B neg: <132 AB pos: <138 AB neg: <52 RBC Inventory Level CBS Days On Hand CBS # Units on Hand Green* Phase (minimal decrease to optimal) >72 hours >8,322 Amber Phase (serious) 48 – 72 hours 5,548-8,322 Red Phase (critical) < 48 hours <5,548

Inventory Update - examples National Number Units - Hospitals Inventory Index Phase – not yet determined, presented for consideration and reference only 25,000 12.16 Green 20,000 9.73 19,000 9.24 18,000 8.75 17,000 8.27 16,000 7.78 Green Advisory 15,000 7.30 14,000 6.81 Amber 10,000 4.86 Red 5,000 2.43 RBC Inventory Level CBS Days On Hand CBS # Units on Hand Green* Phase (minimal decrease to optimal) >72 hours >8,322 Amber Phase (serious) 48 – 72 hours 5,548-8,322 Red Phase (critical) < 48 hours <5,548

Inventory reports All NEBMC members should be aware of A) National Hospital Inventory Report that contains hospital information and WIPs/in transits. B) Provincial Hospital Inventory Reports can also be provided by the HCLS for each jurisdictions

Core NEBMC Section 4.1 revised to include the following: Prior to the convening of the entire NEBMC, a the Core NEBMC small group may discuss the inventory situation and bring forward a number of strategies and next steps for consideration and discussion by the NEBMC, should it be determined that the NEBMC be convened. The members of the Core NEBMC is small group will include: CBS Chief Supply Chain Officer NAC Chair CBS Chief Medical & Scientific Officer NAC BSWG Chair Lead Province Ministry of Health Official

Core NEBMC / Section 4.1 NEBMC communications should be timely and this can be optimally achieved by sharing regular updates. For this purpose, meeting tools (for examples of NEBMC meeting tools see Appendix I) have been developed by CBS as NEBMC Secretariat. These tools will assist with communications to NEBMC members and inform the Full NEBMC of the discussions that occurred with the Core NEBMC. Relevant information from discussions of the NEBMC (summaries, actions/next steps and messaging) will be documented by the NEBMC Secretariat prior to and during the meeting and distributed as follows: The Secretariat will distribute the completed Core NEBMC tool to the members of the Full NEBMC for information. The Secretariat will distribute the completed Full NEBMC tool to all the members of the NEBMC as soon as possible after a meeting. Members of the Full NEBMC will further disseminate the information from a meeting onto the respective PEBMC, as appropriate.

Communications Subcommittee Gap identified = Media and patient communication templates. Subcommittee of communication and media relations individuals from Canadian Blood Services Provincial Territorial Ministries Hospitals/ Hubs/ Regional Health Authorities

Simulations There should be a minimum of at least two simulations per year if there are no “live” calls Recommendations for a spring /summer plus one in December ? Full versus Core NEBMC for both