Auto Replenishment March 2010

What is Auto Replenishment? AR/WS files designate ward stock items which will be dispensed from ward stock (Omnicell/Pyxis). These items will be shown as ward stock on the daily picklist for medication cart fills.

PICK LIST Unit Dose The pick list is printed daily and contains: List of med orders Number of dosage units needed for 24 hours for those items not WS. Items not to be filled Ward Stock (WS) Refill on request

Ward Stock Ward stock is site specific and depends on many factors: –Using Medication Carts –Omnicell/ Pyxis in use –24/7 Pharmacy coverage

Items often designated Ward Stock: Insulin Narcotics Premixed IVPBs

Fill on Request Some orderable items are Fill on Request MDI Topicals

Pick List Parameters Parameters for the pick list are configured in the Supervisors menu. –24 hour period, ie, 14:01 to 14:00 of next day. –Run by Ward Group or by each ward. –Printer that will be used

Ward Groups Configured in the Supervisors menu of the Unit Dose package. Uses ward locations already in system A group of several wards can be used to print reports and the pick lists rather than each ward separately.

Automatic Replenishment Menu Automatic Replenishment Option: supervisor's Menu Set Up AR/WS (Build Files)... Prepare AMIS Data... Management Reports... Obsolete Data Purge... Select Supervisor's Menu Option: set Up AR/WS (Build Files) Enter/Edit Inventory Types Item Location Codes - Enter/Edit Create the Area of Use Stock Items - Enter/Edit Expiration Date - Enter/Edit Ward (For Item) Conversion Add/Delete Ward (for Item) Transfer AOU Stock Entries Inactivate AOU Inactivate AOU Stock Item AOU Inventory Group - Enter/Edit Print Set Up Lists... Edit 'Person Doing Inventory' Sort AOUs in Group Site Parameters

Setting up the AR/WS files AOU Creating Areas of Use (AOU) –Items are designated Ward Stock using areas of use. – Area of use may be a ward or another area such as a treatment room.

Stock Files Determine which items will be ward stock Decide where (AOU) Each item to be designated WS is entered into the stock items file.

Auto Replenishment Reports –List Stock Items (132 column) –Expiration Date Report (80 column) –Inventory Outline (80 column) –Ward/AOU List for an Item (80 column) –Item Activity Inquiry (80 column) –Percentage Stock On Hand (132 column) –Returns Analysis Report (80 column) –Usage Report for an Item (80 column) –Zero Usage Report (80 column)