Getting to Know GIDEP Tom Rotella, P.E., Lithium Program Manager DOE/NNSA GIDEP Representative Office of Tritium and Materials Management, NA-197 Thomas.rotella@nnsa.doe.gov

Outline Overview of Government-Industry Data Exchange Program (GIDEP) Membership in GIDEP

“GIDEP is…” A Program An Organization Data Partnership Membership

GIDEP’s Mission Foster technical information sharing among Government agencies and Industry partners to: Increase systems’ safety, reliability, and readiness Reduce systems’ development, production and ownership costs

Letter Phone Calls Hard Copy Microfilm/Microfiche Terminal Windows WWW GIDEP has… a History GIDEP REALIGNED TO DSPO GIDEP ONLINE MEMBERSHIP APPLICATION 2011 2013 2009 PURS 2007 DFARS “Counterfeit Parts” Issued 2005 GIDEP NEW HOME PAGE BATCH MATCH 2000 ONLINE URGENT DATA REQUEST (UDR) WEB ACCESS 1998 1996 OMB LETTER 91-3 1995 MIL-STD 1556 CANCELLATION JLC ADOPTED PROGRAM & SPONSORSHIP 1992 NASA & CANADA JOINED, ALERTS INTRODUCED 1991 ONLINE SYSTEM INTRODUCED 1981 1970 DOE JOINS ARMY, NAVY & AIR FORCE IDEP MERGE 1965-66 1958 Ballistic Missile Program Letter Phone Calls Hard Copy Microfilm/Microfiche Terminal Windows WWW

GIDEP is…an Organization Defense Standardization Program Office PROGRAM MANAGER GOVERNMENT ADVISORY GROUP OPERATIONS CENTER NSWC, CORONA INDUSTRY ADVISORY GROUP GOVERNMENT PARTICIPANTS Representatives INDUSTRY PARTICIPANTS Representatives

GIDEP is… a Partnership A partnership between Government and Industry with a membership that includes: 444 government organizations represented by 2,660 users 3,137 industry organizations represented by 8,037 users Total Organizations = 3,581 Total Users = 10,697

GIDEP is… Data Data Type Failure Experience Metrology Documents Product Change Notices Product Information Notices Data Type Technical Manuals Calibration Procedures Diminishing Manufacturing Sources Failure Experience Agency Action Notices Engineering Reports Metrology Alerts Soldering Technology Product Information Suspect Counterfeit Management Reports Engineering Safe Alerts Computer Technology Doc. Reliability & Maintainability (R&M) Problem Advisories Part/Process Specifications Failure Analysis R&M Statistics Test Reports R&M Methodology R&M Predictions

Membership Requirements Must be: Agree to: A US or Canadian government organization or industry partner that supplies a product and or service to the United States or Canadian governments Share Data & Information Comply with GIDEP Policies Submit GIDEP Utilization Annually

GIDEP Membership Categories Participant U.S. or Canadian Government organization and/or supporting industry partner Representative Individual designated by the Participant to represent their organization or industry partner User Any person within a Participant organization or industry partner authorized to access GIDEP information

GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM Conclusion/Contact Info (951) 898-3207 (951) 898-3250 (fax) P.O. Box 8000 Corona, CA 92878-8000 GIDEP Operations Center GOVERNMENT-INDUSTRY DATA EXCHANGE PROGRAM Electronic-mail: gidep@gidep.org World-Wide Web: http://www.gidep.org

Now You Know GIDEP December 2017 http: www.gidep.org https://members.gidep.org/mgmt/utiliz/summary/aur2010.htm Now You Know GIDEP www.gidep.org Tom Rotella, P.E., Lithium Program Manager DOE/NNSA GIDEP Representative Office of Tritium and Material Management, NA-197 DOE Desk: 301-903-9019 DOE Iphone: 301-221-2931 December 2017 http: www.gidep.org

This concludes the GIDEP Training Module Push Mail. If you have any questions please contact the GIDEP Operations Center.

BACKUP SLIDES

Discovery / Reporting Suspect Counterfeit Contractor responsibility per DFARS 252.246-7007(c) (6) “…...Reporting is required to the Contracting Officer and to the Government-Industry Data Exchange Program (GIDEP) when the Contractor becomes aware of, or has reason to suspect ….counterfeit electronic parts or suspect counterfeit electronic parts.” “Counterfeit electronic parts and suspect counterfeit electronic parts shall not be returned … (until) determined to be authentic.” 15

Suspect Counterfeit Reporting Failure Experience documents that specifically address Suspect Counterfeit parts or materials Use the same Alert, PA forms from the GIDEP Website Fill out the form Instructions, Appendix E (7-30) https://members.gidep.org/data/failure/counterfeit_instructions.pdf https://members.gidep.org/events/training/wbt/cft_forms/video/ Government agencies may also use GIDEP AAN forms to report suspect counterfeit issues

Reported Defects in GIDEP Counterfeit Documents

GIDEP Terms & Conditions GIDEP information is provided on a privileged basis. GIDEP members must agree to the following terms and conditions: Limit dissemination and utilization of GIDEP information to their immediate organization’s employees and/or other registered GIDEP members. Safeguard GIDEP data in accordance with the Security and Technology Transfer regulations of the U. S. and Canadian government. Obtain permission from the document originator or the GIDEP Program Manager prior to releasing GIDEP information to non-members. Control access to the GIDEP websites. Return GIDEP materials if membership is terminated. Designate a GIDEP Representative and persons that will be using the GIDEP database. Establish in-house procedures for utilization of GIDEP. Support and promote the GIDEP mission. Submit documents for inclusion in the GIDEP database. Submit a Utilization Report at least once annually. Follow policies and procedures as indicated in GIDEP Operations Manual.

From the members site, there is a link to Products and Services near the top of the screen.

Urgent Data Request UDR is a service to help participants quickly find information that they could not find by searching the GIDEP database. There are Two types of UDRs: Source of Supply Request for Information In this module you will learn: What Push Mail is, the three types of push mail emails, how the process works, and how to sign up.

Push Mail Is generated as a source of convenience to obtain an overview of information without having to access the database. There are three types of emails sent out on a regular basis: Weekly News Urgent Data Requests Weekly Data Indexes In this module you will learn: What Push Mail is, the three types of push mail emails, how the process works, and how to sign up.

Batch Match Batch Match allows you to compare your parts to those contained in the GIDEP Database. It’s Primarily used for: Obsolescence Part Information Non Conformance Part Information Product and part change notices In this module you will learn: What Push Mail is, the three types of push mail emails, how the process works, and how to sign up.

Reported Utilization

“GIDEP is … Membership!!!” GIDEP Participation (Program Manager’s Expectations): Pull data and report utilization – Utilization Report needed for continued database access Submission of Data of all kinds (LL, S/CI, etc.): DOE ORPS Reporting – event info only DOE G 414.1 (DFAR & FAR in process; Near Term DEAR changes) Agency Participant Fees to GIDEP FY-17 = ~$275,000 Other ways to participate in GIDEP: Management Meetings (agency & contractor Reps.) Attend Training Clinics Annual DMSMS Conference sponsored by DSPO/DOD Government Advisory Group Monthly calls. (~1 hour)

Participant Responsibilities Agree to submit appropriate unclassified/non-proprietary documents to the GIDEP Operations Center for sharing with other GIDEP participating members. For detailed guidelines, refer to the Data chapters of the GIDEP Operations Manual. Agree not to release GIDEP data and information outside of their immediate organization and/or other GIDEP Members. Agree not to use GIDEP data and information for advertising or marketing purposes. Agree to notify the GIDEP Operations Center within 15 days when there is a change of GIDEP Representatives or Users within their organization.