FXU Committee Training Running your Student Led Project

The words you have all be longing to hear….. Let’s have some FUN!

Session aims: To refresh on the basics of leading a Student Led Volunteer Project. Network and learn from each other what has or hasn’t worked well. Gain some new ideas for the year ahead. Leave the room feeling pumped!

You guide to Student Led Volunteering….. https://www.fxu.org.uk/

Why volunteer?

What did volunteers gain from volunteering in 2016-17?

Your Roles and Responsibilities Organising activities Recruiting, motivating, managing and retaining volunteers Positive role model Training Arranging socials Reporting regularly to the FXU Attending regular project team meetings Ensuring the safety & welfare FXU website & social media To make sure that everyone has fun! Data protection

Project Funding – CHANGES NEXT YEAR!! Initial Grant £150 grant to assist with project set-up. Keeping in line with charity law. Making the most of your charity partner (merchandise, transport cost, equipment and marketing) Items purchase will always belong to FXU (eg. Flicka’s kit)   Future funding Not all our groups use or need this funding After this year the £150 will only be given to new SLVP’s. A bigger pot to bid for Operating like a charity organisation All SLVP’s will need to use this year to collect evidence of their activities which can be used to seek additional sponsorship, grants and support to help sustain their projects.

Project Structure

Starting with the basics… Committee Structure…...it’s not all about the leaders! https://www.bing.com/videos/search?q=Talk+On+Volunteering&&view=detail&mid=B3A7885AD589706334F4B3A7885AD589706334F4&rvsmid=425C82CDD235B71E8318425C82CDD235B71E8318&fsscr=0&FORM=VDFSRV Don’t be afraid to mix it up on a yearly basis

Question 1 What is their committee structure like? Question 3 Does it work for the group? Question 2 Do they have any unique roles and why?

Getting the most out of your project… Volunteers You Develop yourself Gain experience Feel good factor Social Training Getting the most out of your project… It’s all about finding a balance and enjoying it! What do you want from being a leader?

Question 1 Discuss what you might want from you project? Question 2 How might you make it happen?

Making your project amazing! Aims What do you want achieve this year? What do you improve or increase? Objectives Objectives are activities that you be doing to achieve your aims. Evaluate How will the success be measured? Increase in membership? Activity? Feedback?

Question 1 Discuss your groups aims for the year? Are they all similar? Question 2 Find out what creative ways each group is going to achieve these aims. Question 3 How might you evaluate the success of these aims?

Volunteer Recruitment Recruiting a good number of volunteers each year is very Important for project longevity and funding. VOLUNTEER FAYRE – Tuesday 10th October, 4-6pm. 3 Campuses of potential volunteers… Penryn, Falmouth and Truro. Freshers’ SEPTEMBER! TASTER, TASTER, TASTER Not just social media...how about student media? Falmouth Anchor & FXU Radio. Collaboration with Sports Clubs, Societies or Courses. (Team building sessions?) Shout about your activities. Tag FXU Activities and FXU on Facebook. Student Volunteering Week – Monday 19th – Sunday 25th February 2018. Promo Videos

Question 1 Does your group have an obvious target audience? Question 2 How would you actively engage with students who aren’t in your obvious target area? Falmouth/Truro? Question 3 Any unusual recruitment ideas that you find work well?

Keeping your volunteers “ You can’t expect someone to do the job well if you don’t given them the tools to do it.” Keeping your volunteers Induction and training. Make it clear what your expectation of them is from the start. Well organised activities. Quality over quantity. Create strong links with your partner charity. Arrange a visit? Keep it fun! Themed activities, socials, work hard play hard. When they are doing well, let them know! Volunteer of the month? Make your project volunteer led.

Question 1 Do most of your volunteers come back after the first session? Question 2 If the answer is no, why do you think this is? Question 3 What active ways can you retain more volunteer in your project during the year?

Your Activity Volunteering is fun! A fair sign up process. Make any cost clear before sign up. Fuel etc. Appoint someone to be in charge. Organising or just taking the reins on the day. Registering your volunteers for each session. (NUMBERS MATTER!) Events and Trip Pack and risk assessment. Volunteer briefing each time

Scenario Your group are planning to get in the FXU minibus, heading off to Snowdonia National Park to volunteer with a Age Uk, assisting the elderly to live their life long dream of climbing a mountain. You will have a celebratory BBQ at the top and a glass of bubbly. What will FXU need for this trip to go ahead? What risks might you encounter?

Let me know, I am your biggest fan! Shouting about what you do Let me know, I am your biggest fan! Facebook, Twitter, Instagram. Creating videos Volunteer profiles LOT’S OF PHOTOS Collect community feedback and recommendations. Never be ashamed to ask! Writing press releases, we have a team that cam help you!

Question1 What did your project do last year that you could have shouted about? Question 2 Where would be the best forum for this?

Recognition and Awards You all deserve recognition for the work you are doing, and this recognition adds greatly to your CV. Group Accreditation Society Special Awards V Team Awards FXU Awards National Society Awards and National Volunteer of the Year Award

Hand Over – Making your project indestructible Process starts in January……Appoint in March Scout out potential early Training Give them responsibility Recognition

If something goes wrong "I have not failed. I've just found 10,000 ways that won't work." Thomas A. Edison If something goes wrong Whether a small pony has stood on your foot, or you get the benz from diving in far-off lands…WE NEED TO KNOW ABOUT IT! No one will get mad, and your risk assessment and insurance should cover this, but we just need to make sure people are safe and happy. Things do go wrong, it’s just life! Dial 999 (if required) and then FXU Emergency 24hr: 01326 255900

Continued…. If an emergency occurs on campus, campus staff will need to be contacted. They will direct emergency vehicles. During the day: 01326 255875 Out of hours and for security emergencies: 07768557779