CapEx Authorization Portal May 24th, 2017

Agenda Purpose of the meeting Current situation Introduction Overview New CapEx Authorization Portal Objective Functionality Diagrams of the Capex application and approval process Vision

Purpose of the meeting Show you some problems of the current situation when you need create a new CapEx request and the overview from new CapEx Authorization Portal will solve the current problems. Get your comments and opinions to strengthen the solution to be developed.

Introduction Mexichem needs to automate and improve its processes for the CapEx application, in accordance with its approval policies. Currently there is an Excel format for CapEx application that is filled out by the operating areas to obtain the corresponding authorizations. This format is sent to the corporate for the assignment of a WBS element (system ID) which is then included in the ERP.

Current situation The current CapEx authorization process is completely manual, and it is not clear the time that the operating areas needs to complete the process. Operating areas often make mistakes following the authorization process. The collection of signatures is completely manual, and the documents are sent to different locations, increasing authorization process time and the possibilities of having errors. Currently all requests are documented on paper, creating storage problem and a potential lost of the information collected. When it is required to search for specific information from a CapEx solicitude avery single documents has to be reviewed. Mexichem constantly changes authorization rules, and due this a lot of flexibility is required in order to manage this workflow.

Objective Design and build a site with the following features: Strengthen and streamline the process of approving financial resources for projects (CapEx). Allow compliance of Mexichem’s policies. Be flexible enough to adapt to the evolution of approval processes in Mexichem. Provide visibility of the actual use of approved financial resources. Manage changes in the amounts of approved financial resources.

Functionality Workflows Automation of CapEx Application Process. Send notifications and reminders by email. Workflows will take users hand-in-hand through the process, ensuring: Consistency in documentation and approval processes. Compliance to Mexichem´s processes and policies. Automatic addressing to the specific flow, depending on the type and amount of investment required. Provide formats to document the data required to make requests for financial resources for projects, allowing: Access to the portal from any point with Internet access. Easy to document all required data easily and securely.

Functionality Catalogs Websites Security settings They will allow to select the information to be placed in the fields of the formats, which will make the information necessary for requesting financial resources more consistent and clear. Websites Allow to view calculations and progress information in the process of requesting financial resources for projects (CapEx). Security settings Each user can only modify or see the information according to his role.

Functionality Generated reports will show: Financial resources required for the project portfolio. Progress of the approval process. Actual use of the approved funds.

Diagrams of the Capex application and approval process

Vision As a result of the implementation of CapEx automation: The benefits generated by the projects will be get sooner, because the CapEx authorization process will be much faster. The functionality of the solution will make the information more precise and more concise, optimizing the decision making process. The CapEx authorization process will be more efficient and faster, reducing activities, allowing the actors involved in the process to perform other activities. To make easier for the users to adhere to policies and processes, as the solution will take them hand in hand through the process. CapEx requests can be effectively and efficiently managed. Easy to identify the status of the CapEx approval process.

CapEx Authorization Portal Additional Comments