FY18 Budget Key dates & Overview of Hyperion cloud system Finance & Administration | Strategic Planning January 2017

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Today’s Topics Wharton Budget Process Training Options Overview of F&A Budget Analytics Key Dates Budget System Conversion View the New System

Wharton Budget Process | Overview March - April April-June Analyst Budget Review School Level Analysis Develop Budget Framework Budget Schedules Hyperion Entry & Review Presentation of Budget to Dean & Request Approvals January-March Review: of mechanical and contextual aspects of departmental budgets Analysis: at School level to verify accuracy of budget, understand changes to upcoming budget versus current year forecast Present: budget summary and additional request to Dean Additional analytics: as needed based on presentation Budget Approvals: communicated for those departments with Funding requests Trustee Approval: of overall budget Framework: based loosely on current year’s budget + new/changing initiatives / Departmental priorities Schedules: translate framework for consistency across Wharton by categories + documentation of budget components Hyperion: input of budget and review versus schedules and departmental context via Hyperion Reports

FY18 Budget | Training Options 不闻不若闻之, 闻之不若见之, 见之不若知之, 知之不若行之 “Not having heard something is not as good as having heard it; having heard it is not as good as having seen it; having seen it is not as good as knowing it; knowing it is not as good as putting it into practice.” -- Xun Kuang, Chinese Confucian philosopher

FY18 Budget | Training Options “New” BAs (1st or 2nd budget cycle) -- meeting invite sent for group session Experienced BAs -- as needed, schedule a one-on-one with your analyst All Departments -- optional (but recommended) sessions mid Feb/ early Mar All Departments -- one-on-one sessions as requested Potential Topics for Discussion: Budget Schedules (review/update your department’s schedules together) Checking/Setting your preferences in Hyperion Budget Entry (walk through a specific schedule and input together) Reporting (to assist with meetings with your chairs, directors, or staff) Budget Review using Hyperion Reports and Excel Schedules Budget Schedules Hyperion: Entry & Reports One-on- One Sessions

Strategic Planning Group | Help us help you! Contact your analyst with any questions during the budget prep period (now through March 15th) Sarah Grady 8-9227 Linda Kiraly Gilbert 8-2691 Todd Pustilnick 6-8299 Jim Quinn 3-5404

Overview | Budget Analytics

F&A Analyst Budget Review | Overview Budget Schedules Hyperion v Schedules Original v Updated Updates v Prior year Additional Funding Understand Purpose of Request Streamline Description Fund-level Review Budgeted Surplus/Deficit Comparison to Prior Year (Budget & Projection)

F&A Analyst Budget Review | Additional Funding Example of Incomplete Request Example of Complete Request

F&A Analyst Budget Review | Summary What has changed v. prior year? Are there any noteworthy trends? What are reasons for the changes? How does this budget impact the School –level budget? Does the budget seem reasonable? These analyses help us get a complete picture of your department

School Level Review | Overview Compilation & Reconciliation -- staff, faculty counts --transfers --additional funding Calculations & Budget Entries --salary savings & other offsets --tuition (MBA, UG, PhD) --Capital Projects & Allocated Costs --Fundraising (gift receipts) Roll Forward Analyses --FY17 Forecast v FY18 Budget --understanding areas of change -Revenue/Expense Categories --Contributing Divisions (EE, WRDS) --school-level margin Category-level Analyses --Analyzed by Fund --Drive adjustments/changes to budget Budget Summary Presentation

FY18 Budget | Key Dates Wharton Budget due to Central Schedules distributed to Departmental Pillar drives Jan 23 – Feb15 ALL BUDGETS DUE to Strategic Planning Mar 15 Budget Meetings (some Depts) Mar 22 – Apr 4 Budget Review (w/Dean Garrett) Apr 24 Wharton Budget due to Central May 2 Wharton’s Final FY17 Forecast due to Central Apr 13 No formal P2 projections  but your Analyst may reach out with questions Academic Depts. FY17 Projections: update of Non-standing Faculty & PhD due Feb 15

Hyperion Cloud | aka Oracle's Planning Budgeting Cloud Service (PBCS)

Hyperion Cloud | What’s new? Access: PennKey (and PennKey password) will replace Hyperion ID (and Hyperion password). USE FIREFOX! Access Hyperion Cloud via the Planning Application section of the Budget Office website. Select “PennPlan Login” from the red box on the left side. And if prompted, please note that our Identity Domain is a183374. http://www.budget.upenn.edu/Planning_Application/ Budget Entry: In some cases, particularly with Current Expense, Object Codes that appear in BEN will be consolidated in Oracle Cloud. http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf Reporting: In addition to the Forecast & Budget Detail Report, there are new options that include Ebs. Instant updates from entry to reports!

Hyperion Cloud | Access Click “PennPlan Login” Go to: http://www.budget.upenn.edu/ Click “PennPlan Login”

Hyperion Cloud | Log On Sign In (Phase 1) should only appear the FIRST time you log on. *Remember to check “Remember my choice.”

Hyperion Cloud | Homepage Budget Entry here Check user preferences here