Building a Strong Section: Committee on Membership ASME Building a Strong Section: A Hands on Approach By Phil Young Committee on Membership

Why Section Building? Flat Membership Numbers Students

Why Section Building? We’re Losing Younger Members 1997 Age Histogram Sept’97 – Sept’01 2001

Why Section Building? Steadily Losing Younger Members Members 41 and Older 40 and Younger

Why Section Building? COM Analysis Active Local Sections (meetings, speakers, tours, speakers, newsletters, etc.) = Membership Retention ACTIVE LOCAL SECTIONS RETAIN MEMBERS

Why Section Building? Membership Sources / Correlations Retention Correlates With Section Activities Automatic Upgrades (AU’s) Active ASME Student Sections Close Section Ties With Student Sections New Member Recruitment Direct Mailings, General Applications, P/D Courses, Conferences Member-Get-A-Member (MGAM) Locally

How to Section Build Essentials for Success Essentials of Section Building The Plan Board And Committee Volunteers Both In Place By August

How to Section Build The Plan Look Back To Previous Programs And Activities That Worked Plan Activities For Younger Members Review ML-10 Section Planning http://www.asme.org/leadershiptoolbox/ml-10/APPENDICES.html# Review Leadership Toolbox http://www.asme.org/leadershiptoolbox/?IMAGE.X=11\&IMAGE.Y=14# Use A Calendar To Document Plan

How to Section Build Excel Calendar (June to June) Section meeting 7 pm Newsletter emailed

How to Section Build Volunteers Section Operating Board Chair Vice Chair Secretary Treasurer Newsletter Editor Web Master Directors Immediate Past Chair Tours Chair Program Chair Member Interest/Membership Development Nominating Committee Chair Nominating Committee Members Industry Relations College Relations Local College Faculty Advisor Local College Student Section Chair K-12 (Pre-college) Government Relations Honors and Awards Professional Development Minorities and Women Technical Activities Professional Practice and Ethics History and Heritage

How to Section Build Volunteers Section Operating Committees Finance Committee Student Section Activities Professional Development Membership Development Member Interests Honors Government Relations K-12 Outreach Engineers’ Registration Plant Representatives Management Relations History and Heritage Committee Technical Interests Board on Minorities and Women

How to Section Build Volunteers Section Programs Planning the Section Programs Planning the Section Plant Tours Committees on Special Events Newsletter Printing and Distribution Committee Attendance Committee Badge Committee Fellowship Committee Specialized Interests

How to Section Build Recruit Volunteers Identify Volunteer Positions Using The Plan Maximum 2 or 3 Tasks You Want Each Volunteer To Accomplish For The Year Use Your Membership List To Make Calls Reassure The Volunteer, Time Required Is Minimal Chair Must Spend The Time Upfront / Make The Calls

How to Section Build Membership List Online Access Your Field Office Support Can Help You Get Your Section Membership List For a list of Regional offices and their contact information, visit the web at www.asme.org/offices.shtml or www.asme.org/leadershiptoolbox/

How to Section Build By September 1st Plan Completed / August Planning Meeting Volunteers Recruited Board and Committees Functioning Section Programs Identified Section Activities Identified

How to Section Build What’s In It For Me? Section Chair No Last Minute Panics Won’t Have To Do It All Yourself Get More Accomplished Learn How To Manage, Not Fire Fight Have More Fun

How to Section Build What’s In It For Me? Volunteers Technical Fellowship Networking At Local, Regional And International levels. Identify contacts Leadership Training and Experience Enjoy Making A Difference At The Section And National Levels Doing Something New And Exciting

How to Section Build Management Tips Specific, Manageable Tasks With Beginning And End Tasks That Matches Interests And Reasons For Volunteering Good Reason For Doing The Tasks Written Instructions Reasonable Deadline For Tasks

How to Section Build Management Tips Freedom To Complete Tasks When It Is Convenient For The Volunteer Follow-up To Insure Tasks Progress Provide Feedback When Tasks Are Finished Appreciation And Recognition That Matches The Accomplishments

How to Section Build Management Tips Contact Your Board And Committee Volunteers Two Days Before Each Meeting Personal Contacts Or Telephone Calls Work The Best Find Out If They Plan To Attend Make Sure They Are Prepared For The Meeting CHAIR MUST FOLLOW-UP, IT WORKS!

How to Section Build Closing Good Luck In Building Your Section Sections With More Activities Have More Fun Please Send Me Your Feedback About This Presentation And Your Section Building Experiences To: Phil Young, COM member at large at youngp@asme.org