Email Upgrade (Exchange 2013/Office 365) February 2016

Office of INFORMATION technology Email Upgrade Office of INFORMATION technology Information Technology is planning an upgrade to the current email system used by all University employees. This is a necessary step to position St. John’s for future email capabilities Begins to align all email (both student and faculty) to the Office 365 Platform Greater storage for email Enables better integration and collaboration with students, who are already using Office 365 for email Provides greater system support and reliance on systems located on the University campus for email access

Office of INFORMATION technology Upcoming Changes Office of INFORMATION technology First phase of migration will provide an improved interface for Outlook Web Access These changes are highlighted in the subsequent slides You will receive a direct communication before you are upgraded, so you know when the change will happen to you. Not all upgrades are happening at the same time.

Office of INFORMATION technology Changes - Web Logon Office of INFORMATION technology Initial Logon Page for Web Access (owa.stjohns.edu & email.stjohns.edu) Branding updated (left side is current view; right side is new view)

Office of INFORMATION technology Changes - Inbox View Office of INFORMATION technology New view aligned closer to Outlook Notice reading preview will appear on right Folder display differences – easier to expand/collapse

Office of INFORMATION technology Inbox View Office of INFORMATION technology Folders can be expanded and collapsed by clicking on side arrow next to folder name

Office of INFORMATION technology Inbox – Unread Mail Office of INFORMATION technology Unread messages are marked with RED line to left New “filter” options for inbox messages (“all”, “unread”, “to me”, “flagged”)

Office of INFORMATION technology Message Grouping Office of INFORMATION technology By default, all messages under the same subject heading are grouped together By clicking on the down arrow next to the message, you can view all messages related to that conversation You can change this option to “off” by clicking on “Conversations By Date”

Office of INFORMATION technology Message Preview Office of INFORMATION technology “Reply”, ”Reply All”, “Forward” options at top right of reading pane when message is open Other options available by clicking on “...”

Office of INFORMATION technology Composing New Mail Office of INFORMATION technology By clicking on “new mail” on left hand side, a blank message created in right-hand window.

Office of INFORMATION technology Composing New Mail Office of INFORMATION technology Once you begin to type the recipients name, it will auto populate with listing from your address list. You can also search Contacts and University Directory.

Office of INFORMATION technology Composing New Mail Office of INFORMATION technology Click “Insert” to add attachment, picture or signature Click “…” for other options, such as “Add bcc” and “Check Names”

Office of INFORMATION technology Other Mail Options Office of INFORMATION technology Other mail options available from top of screen under your user name, including automatic replies, display settings, etc.

Office of INFORMATION technology Automatic Replies Office of INFORMATION technology Automatic rely options for setting “Out of Office”