RRP6 Development Process Technical Planning Meeting 11-12 Sep. 2013

Objectives Sector coordinators have key information to run SWG Timelines Steps in RRP6 development Formats to use for the final appeal document Tools to use with the SWG

What’s new? Tools Process Presentation Harmonized templates Guidance notes RRP6 portal Process Emphasis on prioritization Presentation Emphasis on outputs, not activities! Electronic appeal document

Calendar When What September Start of SWG planning process October Submission of Sector Response Plans: 15 October Feedback to SWG (end-month) November Submission of final Sector Response Plans Compilation and clearance Submission of Country Chapter to RRC: 15 November Regional/ HQS review December Launch!

RRP6 cycle of the SWG Needs Assessment Analysis and Mapping Development of Response Strategy Setting of Objectives, Outputs and Indicators Costing and Prioritization Review Process Implementation Monitoring and Reporting

Step 1: Needs Assessment Analysis and Capacity Mapping Recommended by end September The SWG reviews achievements and existing needs assessments to identify: Needs according to population groups Targeted populations vs. populations in need Products: Narratives: Achievements & Challenges, Needs & Priorities Table: Targeted Population Template: Achievements and Challenges + Needs Population in need vs. targeted population

Step 1: Needs Assessment Analysis and Capacity Mapping Recommended by end September The SWG reviews partner capacity to identify existing response and gaps Products: 3W map Map of ongoing activities Template: Achievements and Challenges + Needs Population in need vs. targeted population

Step 2: Development of Response Strategy Submission by mid-October SWG agrees on a Sector Response Strategy based on a maximum 5 Strategic Objectives Products: Narratives: Response Strategy Tables: Sector Response Overview, sector requirements summary (per agency) Strategies should be kept realistic and implementable, clearly spelling out challenges (funding, bureaucracy, access, lack of partners, etc.) which may impact implementation and whether or not responders expect to be able to meet all the needs of all potential beneficiaries (i.e. whether the target was 100% even before prioritization, ex WASH Lebanon) It is likely that the Sector Response Strategy may be longer and more detailed than what can be included in the RRP document where each Sector Strategy is expected to feed into the overall country strategy

Step 3: Setting of Objectives, Outputs and Indicators Submission by mid-October The SWG agrees on: 1-5 sector response objectives 1-5 key outputs per objective Determine for each objective/output Which populations are targeted and target #s Which partner will respond and Products: Tables: Sector Response Overview

Step 3: Setting of Objectives, Outputs and Indicators Submission by mid-October The SWG agrees on: 1-5 indicators per objective These will be used in RRP6 reports. Make sure partners can report on them. Product: Tables: Sector Response Overview

Step 4: Costing and Prioritization Submission by mid-October Partners develop their individual financial requirements by: Output; Population; Location; Target #s The SWG consolidates: Financial requirements per output Financial requirements per agency Sector coordinator should encourage standard costings! Note: details of partner activities will not be published in the appeal so keep a record! Products: sector requirements summary (per agency)

Step 4: Costing and Prioritization Submission by mid-October SWG apply prioritization criteria to determine budgetary requirements at 3 priority levels: Most critical Critical Less critical Products: Tables: Sector Response Overview

Inter-sector working group and management provide feedback on: Step 5: Review Process Submission by early November Inter-sector working group and management provide feedback on: Coherence: e.g. duplication, costings Consistency: e.g. planning assumptions, harmonized targeting approaches Sector coordinator revises sector strategic plan with SWG The good news: Your work is done!

Checklist for SWG Coordinator Maps Narratives Targeted population table Sector response overview table Sector requirements summary (by agency) Tool: Checklist!

THANK YOU!