ETSI e-approval application enhancements Recent changes made related to the ENAP process © ETSI 2018. All rights reserved

Some clarifications before starting ETSI’s main goal is to maintain pre-eminence in the swift production of Word Class Standards and specifications. Again and again we strive for efficiency in terms of development times (especially ENs). In order to do so we have to improve our processes to respond to our members’ wishes but also keep in mind all the actions that are part of the draft European standardization package. Following the approval by GA#70 and BOARD#116 of the proposed changes to the ETSI Rules of Procedure and Technical Working Procedures to clarify and rationalize the EN Approval Process (ENAP), the e-Approval application was reviewed to adapt to the new process. One of the major changes that you will not see in the following presentation is that the European Commission is now informed at every stage with ETSI European Harmonised Standards (HSs) from the standstill period up to the publication of the ETSI HSs. The European Commission is also invited during the whole process to provide comments if necessary via one of the ETSI National Standards Organisations. The publication of the "new" e-Approval application was launched on 28 February 2018. All the European Standards (ENs) submitted to an EN Approval from 1st February 2018 benefit from the changes explained in the next slides. The ENs submitted prior to the 1st February 2018 will be processed according to the previous process. © ETSI 2018. All rights reserved © ETSI 2018. All rights reserved

the ENAP process changes If the vote is successful, the EN will be published. If the vote is unsuccessful, a TB resolution meeting will need to be organized to discuss the comments. If no comments have been submitted during the EN Approval Procedure, the tool will automatically compile the results and will determine if the EN is adopted or not. The results are automatically made available on the closure date. If comments are submitted during the EN Approval Procedure, the results will not be displayed at the closure date. The results will be displayed only after the “Comments categorization assessment” has occurred and the nature of comments validated by the Technical Officer. © ETSI 2018. All rights reserved © ETSI 2018. All rights reserved

Some clarifications about the ENAP process changes In case the submitted comments have raised major issues, the Technical Body may decide to send the EN on a 2nd EN Approval Procedure (AP) or on Vote. The process remains the same as before. What really differs is the “comments categorization assessment” process and validation. The following display depends on your profile and access rights. © ETSI 2018. All rights reserved © ETSI 2018. All rights reserved

https://portal.etsi.org/webapp/EApproval/ -[ The text has been reviewed. The side menu remains unchanged ]- 5 © ETSI 2018. All rights reserved

As before, you have the possibility to choose by approval processes, by status, by Technical Body, etc. See the example below for an OPEN EN Approval Procedure (AP). Depending on your profile and access rights, you will not have the same view as others.

National Standards Organisation or Head of National Delegation voting contact [PROFILE] You can download the European Standards by clicking on their document numbers. If you have already casted your vote or submitted your comments, you can modify them by clicking on « REVISE ». Click on the « binoculars » to see the submitted comments. If you have not yet casted your vote or submitted your comments, you can do it by clicking on « CAST ».

If you have clicked on « REVISE » This is the view you will get National Standards Organisation or Head of National Delegation voting contact [PROFILE] If you have clicked on « REVISE » This is the view you will get You can change your position. To validate the changes made click on « CAST ».

If you have clicked on « CAST » this is the view you will get National Standards Organisation or Head of National Delegation voting contact [PROFILE] If you have clicked on « CAST » this is the view you will get You can type you comment Or/and updload a file Choose your position. To validate your vote and/or comments click on « CAST ».

National Standards Organisation or Head of National Delegation voting contact [PROFILE] If your position is « not in favour », you will be requested to comment why. As before, it is mandatory to cast the vote.

National Standards Organisation or Head of National Delegation voting contact [PROFILE] It is important to carefully categorize your comment. If a single technical comment is submitted, the « comment categorization assessment » is « activated ». For this reason a definition has been added to help the comprehension of what a technical comment means.

If comments are submitted, they are shown under the NSO’s details National Standards Organisation or Head of National Delegation voting contact [PROFILE] If you have clicked on the « binoculars » icon, this is the view you will get X If comments are submitted, they are shown under the NSO’s details All participants are displayed and if any comments have been submitted they are available underneath the NSO’s details (in this example, none have been submitted). The position of the vote is not displayed until the procedure is closed.

National Standards Organisation or Head of National Delegation voting contact [PROFILE] The summarized view still gives the possibility to cast several votes in one go. Only « In favour » and « Abstain » can be ticked and no comments can be made in this view. It is possible to enter the translation of the title too. When you have finished ticking your position (possibility to tick them all but it is not an obligation), it is time to click on « Cast multiple votes ».

© ETSI 2018. All rights reserved To see all the translated titles of a specific European Harmonised Standards, click on « Translated title ». © ETSI 2018. All rights reserved

Techncial Body & Members – [PROFILE] You can download the European Standards by clicking on their document numbers. Click on the « binoculars » to see the submitted comments. To see the translated titles of this European Harmonised Standard.

If comments are submitted, they are shown under the NSO’s details Technical Body & Members - [PROFILE] If you have clicked on the « binoculars » icon, this is the view you will get X If comments are submitted, they are shown under the NSO’s details All participants are displayed and if any comments have been submitted they are available underneath the NSO’s details (in this example, none have been submitted). The position of the vote is not displayed until the procedure is closed.

What the displays are when EN approval procedure is closed? If comments have been submitted, a « comments categorization assessment » is needed. If the EN has not been approved, a Technical Body resolution meeting is organised. 17 © ETSI 2018. All rights reserved

What the displays are when EN approval procedure is closed? If a single technical comment has been submitted, a Technical Body resolution meeting is organised. 18 © ETSI 2018. All rights reserved

What the displays are when EN approval procedure is closed? If no comments have been submitted, and the EN has been approved, the EN can be published. 19 © ETSI 2018. All rights reserved

Thank you for your attention Thank you for your attention. Some questions may remain unanswered or you may need further information to fulfill your duties. If this is the case, you are invited to contact us at webvote-contact@etsi.org This application will continue to evolve and to ensure that ETSI continues to provide you with proactive solutions, we encourage you to provide us with your feedback. © ETSI 2018. All rights reserved