New Zealand Partnerships for International Development Tips for a successful Activity Design Document (ADD)

Round 12 Activity Designs Presentation outline ADD processes & tools Lessons learned Sections 2-4 of the ADD Tips for a successful ADD

Moving from concept to design Round 12 Activity Designs Moving from concept to design Your ADD must convince MFAT (appraisal) that the proposed Activity is likely to successfully and cost effectively achieve a sustainable change. Content guidance is available throughout the ADD template. Guidance as to how MFAT assesses the likely effectiveness of the design is available in the appraisal template & the Activity Quality policy.

ADD (design) timeframes Round 12 Activity Designs ADD (design) timeframes Timeframes: Draft ADD due 31 January 2019 Final ADD due 28 February 2019 MFAT appraisals will take place over March 2019 Approved ADDs progressed to contracts April 2019 Process: ADD appraisal CTE payment Contract drafting, sign off Implementation Roles: Design lead Relationship manager Sector Specialist Bilateral/Post

Round 12 Activity Designs Lessons Learned Round 12 Activity Designs Local ownership is critical Governance structures Use data and evidence Realistic timeframes and costs Burden on recipient communities In-country government priorities

Lessons Learned continued Round 12 Activity Designs Lessons Learned continued In-country partner capacity/capability Your organisation’s capacity/capability Think carefully about coordination Sustainability and exit planning Avoid increasing budget from the IDSP approved Concept Note Robust and proactive risk assessment, including health & safety and safeguarding

Round 12 Activity Designs Context Analysis Development need Check for assumptions and draw on your local partners’ knowledge Social, economic, political context What is the capacity of the community/ partner/sector to take on more development initiatives? How will duplication be avoided/coordination be ensured? Lessons learned

Round 12 Activity Designs Activity Description What will the Activity do? Results diagram Activity and Inputs Working with partner government systems Consistency with New Zealand development objectives Budget outline – breakdown between outputs Who is the activity intended to benefit? Who are the key activity stakeholders?

Implementation Arrangements Section 4: Implementation Arrangements Partners Governance arrangements Management arrangements

Impact and Sustainability Round 12 Activity Designs Is the Activity expected to continue beyond the end of the period of funding? Ownership of the Activity Ongoing funding/resource commitments Integration of Activity exit plan into the design How will long term impact be sustained?

Round 12 Activity Designs Tips for ADDs Clarity Ensure content flows logically Peer review Follow the guidance notes in templates, apply the quality rating scale & appraisal criteria Avoid repetition Tables, diagrams and maps

Partnerships Fund: Tools Partnerships Fund Guidelines ADD template, Appraisal Template https://www.mfat.govt.nz/en/aid-and-development/working-with-us/contestable-funds/partnerships-for-international-development-fund/partnerships-fund-guides-and-templates/ Activity Quality Policy http://https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/Activity-Quality-Policy.pdf New Zealand Aid Programme Strategic Plan https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/New-Zealand-Aid-Programme-Strategic-Plan-2015-19.pdf New Zealand Aid Programme Investment Priorities https://www.mfat.govt.nz/assets/_securedfiles/Aid-Prog-docs/Aid-Investment-Priorities-2015-19-web.pdf Cross-cutting analysis guidance https://www.mfat.govt.nz/en/aid-and-development/working-with-us/tools-and-guides-for-aid-activities/#Thematic