Presented by Marilyn S Billings NERCOMP, March 23, 2010 New Partnerships with Faculty: Creating and Publishing Open Access Journals This presentation explores new collaborations with faculty to create, manage, and distribute open access journals using UMass Amherst’s digital repository ScholarWorks as a case study. We will also touch on how we engaged with faculty to distribute conference proceedings and other scholarly materials. Presented by Marilyn S Billings NERCOMP, March 23, 2010

UMass Amherst Land-grant University Flagship of 5 campus UMass System Students – 27,000 (6000 grads) Faculty – 1,180 Academic environment 88 bachelor’s degree programs, 6 associate’s, 73 master’s and 53 doctoral programs Research Over $140 million / year The University of Massachusetts Amherst (UMass Amherst), the flagship campus of the University of Massachusetts system, sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts. NERCOMP: Digital Publishing / Marilyn Billings

UMass Amherst Libraries 4 Libraries (Du Bois, ISEL, Image, Music) Over 3.5 million volumes 43,000 journal subscriptions 190 librarians, staff, and students Recent Initiatives Learning and Teaching Commons Scholarly Communications and IR The UMass Amherst Libraries is a system consisting of the W.E.B. Du Bois Library, the Integrated Science and Engineering Library, Image Collection Library, and the Music Reserve Lab. In the 21st Century, the University Libraries have become known on campus for reinventing our services. Examples: Learning Commons in fall 2005 Teaching Commons (soft launch just this fall) And the start of the Scholarly Communication Office (with our digital repository ScholarWorks) in 2006. We’ll be focusing on a few parts of this initiative today. NERCOMP: Digital Publishing / Marilyn Billings

Library Role in the Academy Library role as steward of scholarship Collection development expertise Commitment to long-term preservation Information literacy expertise Copyright, fair use If we think of librarians’ traditional roles in terms of “partnerships”, librarians partner with faculty in research and teaching in the following ways: bibliographic instruction / information literacy, building library resources in either print or electronic form, creating subject guides as a gateway for library resources and information. Librarians also provide research expertise by guiding students and researchers to more effective resources, even primary sources when using the library’s Special Collections and Archives. All these services allow faculty to perform their research and teaching in more efficient ways. NERCOMP: Digital Publishing / Marilyn Billings

Scholarly Communication Trends “Crisis” of ’90s Increasing amounts of research and scholarship born in digital form Need to collect and preserve this material Examine new scholarly publishing models Scholarly Communication Crisis A major driving force behind the development of institutional repositories has been the dramatic shift in scholarly communication, especially since the early 1990s. This shift was caused primarily by two factors, the increasing volume of information in digital form and spiraling publishing costs. Traditional print publications (books, journals) are being augmented by, in some cases replaced by, materials born digital. Spiraling costs of journals have necessitated major cuts in journal subscriptions, resulting in fewer journal purchases and reduced access to information. Clearly, the changing economics of scholarly publishing are proving to be much too costly to sustain in the long run. New Scholarly Communication Models: Two major new models for managing our scholarly research output and for disseminating that information to our users are digital repositories and open access journals. By now, we’re familiar with many of the issues that we had to address when creating these new models - what we collect, how we address the needs of researchers, and how we preserve and make accessible this body of material (noting the parallels with more traditional roles of libraries in the academy). This evolution of scholarly communication has created a truly new environment for scholarly research, providing new opportunities for faculty and librarians alike but also requiring broad campus conversations. NERCOMP: Digital Publishing / Marilyn Billings

Online or Invisible? Steve Lawrence, Nature 2001, Vol. 411p.253 NERCOMP: Digital Publishing / Marilyn Billings

Evaluation of Options Sabbatical research (2005) Explore needs of faculty (2006) Determine solution (2006) ScholarWorks launched (2007) NERCOMP: Digital Publishing / Marilyn Billings

Scholarly Communications New Models Digital repositories Unified open access to and preservation of the electronic collections of works of members of the institution’s community Open access journals Journals available at no cost to end user May or not be refereed Typically available in electronic format New Scholarly Communication Models: Two major new models for managing our scholarly research output and for disseminating that information to our users are digital repositories and open access journals. By now, we’re familiar with many of the issues that we had to address when creating these new models - what we collect, how we address the needs of researchers, and how we preserve and make accessible this body of material (noting the parallels with more traditional roles of libraries in the academy). This evolution of scholarly communication has created a truly new environment for scholarly research, providing new opportunities for faculty and librarians alike but also requiring broad campus conversations. NERCOMP: Digital Publishing / Marilyn Billings

Open Access Open access literature is usually defined as "digital, online, free of charge, and free of most copyright and licensing restrictions" (Suber, 2008) Distribution power of the Internet Consent of the author or copyright-holder NERCOMP: Digital Publishing / Marilyn Billings

Faculty Roles and Open Access Authors Peer-reviewers Editors Open access options Creative Commons licenses SPARC addendum NERCOMP: Digital Publishing / Marilyn Billings

Action Steps for Faculty Manage copyright / retain author rights Select journals and publishers with access friendly policies Prefer open access grant agencies when seeking funding Self-archive How are faculty going to address these new roles? NERCOMP: Digital Publishing / Marilyn Billings

Our Solution for New Models Berkeley Electronic Press Hosted Solution Graphic Design Proven Workflow Training Support Durable URLs Storage Preservation? NERCOMP: Digital Publishing / Marilyn Billings

Documentation and Process Work with Faculty Journal setup form Memorandum of understanding Faculty Roles Editorial Board Peer Reviewers Managing Editors Communication and Patience! NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

Examples Journals Conferences Monographs Born digital;“Re-born” 12 live journals; 6 in process Conferences 8 conference proceedings held at UMA Monographs University Press – 6 award winners Author materials NERCOMP: Digital Publishing / Marilyn Billings

Humanities scholarship: Faculty member contact through liaison Chair of Department wanted to create a new, born-digital journal in this niche field. Trouble getting started – editors, reviewers, content. Didn’t really have content until Spring 2009, after Fall 2007 startup. THEN – showcased this plus the other content on their site at the national conference. RESULT – Etruscan Foundation wanted to digitize backfile of their journal Etruscan Studies and provide access to it (with 5 year embargo) on same site. Welcome to Etruscan Studies: Journal of the Etruscan Foundation. The site is an archive of back issues of the journal dating from 1994 (Volume 1) to 2002 (Volume 9) Since this was started in summer 2008, there have been almost 10,000 downloads of this older archival content. NERCOMP: Digital Publishing / Marilyn Billings

Arrival of new Department Head Need to “showcase” faculty work Partnership with W.E.B. Du Bois Library Special Collections Reference Liaison New initiatives Digitize Du Bois papers (Verizon grant) Digitize CIBS: Re-vitalize old unique scholarship from past scholar Usage statistics: Scanned (OCR) old issues and deposited into ScholarWorks journal system Fall 2008 10, 750 downloads NERCOMP: Digital Publishing / Marilyn Billings

Doing articles and reviews Graduate students, hearing about our journals projects, approached their faculty advisor. Long birth process Doing articles and reviews Just since January, 187 downloads of content NERCOMP: Digital Publishing / Marilyn Billings

Downloaded over 9400 times NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

NERCOMP: Digital Publishing / Marilyn Billings

What is the Value Proposition? Delivering Repository Services? Integrating into emerging services content from diverse collections? Negotiating rights environment and building consensus? Providing Publishing Services? Building and sustaining new relationships? NERCOMP: Digital Publishing / Marilyn Billings

Why Librarians? Library role as steward of scholarship “In general, librarians lead the IR effort in all stages of IR development.” – Soo Young Rieh Library role as steward of scholarship Collection development expertise Liaison role with faculty Center of expertise on metadata Commitment to long-term preservation Complementarities of repository and licensed digital materials NERCOMP: Digital Publishing / Marilyn Billings

New Roles and Publishing! Transition to digital collections Highlighting what is unique, but of value to other scholars and making it accessible Utilize existing skills in organizing, and providing access Enhancing the value of the library by contributing to the mission of the institution Value to institution, and to the wider scholarly community NERCOMP: Digital Publishing / Marilyn Billings

Questions? Contact information Marilyn Billings Scholarly Communication Librarian W.E.B. Du Bois Library University of Massachusetts Amherst mbillings@library.umass.edu NERCOMP: Digital Publishing / Marilyn Billings