Reliable, Electronic Municipal Records Reliable, Electronic Municipal Records? Easy when using Electronic and Digital Signatures August 2018

Context But What About…. What is missing: Sealed by-laws? Municipalities across Canada are working towards digitizing their documents and records: paperless agendas, accessible data on municipal websites, on-line community engagement forums and electronic communication and mailings. But What About…. Sealed by-laws? Executed agreements and permits? Council minutes What is missing: Having the technology to confidently give up paper records.

What makes a document reliable?

Electronic Document’s Reliability Identity Identity + employement or professional status Integrity Protects against unauthorized changes Authenticity Proof of identity and integrity embedded in document Longevity Readable and valid for decades

What is a signature?

The Continuum of Electronic Signatures Robert D. Chief Administrative Officer City of Montreal www.cityofmtl.com Bur. : 1-800-123-4567 robert.d@cityofmtl.com Robert D.  Email signature block Digital Signature «secure electronic signature» (Canada) « qualified electronic signature » (Europe) E-signature Platform Image of a manuscript signature Adobe Self-Sign Certificate Higher Legal Value / Higher Legal Reliability

Notarius?

Notarius Governments, Courts. Municipalities, Key Users Associations Founded as Non-profit in 1996 by a member of the Federation of Law Societies of Canada, turned corporate in 2012 Certified ISO 9001 & 27001 PDF Association & AATL Member eIDAS Certified (European Regulation) Using PDF/A – ISO standard 19005 +32 professional associations, 12 professions Used in Municipalities Across Canada Recognized by government entities

Our expertise & Mission More than 20 years of experience in providing digital identities to professionals and organizations (including municipalities). ______________________________________________________________________ Enable the creation of legally reliable electronic documents that can be open, read and authenticated over decades. One of the first Certificate Authority issuing digital identity to professional and Organization expert in 2 non proprieteray technology Digital Signature + PDF/A Standards

AMO Late 2016: Launch by AMO of a Digital Government Task Force Summer 2017: Report on Municipal Digital Government Transformation #OnMuni Online: Towards Digital Transformation and Opportunities for Ontario’s Municipal Governments. Fall 2017: Digital Signature Services RFP December 2017: Notarius was selected as the AMO preferred partner for Digital Signature Services AMO President Lynn Dollin. “AMO’s partnership with Notarius provides a great opportunity for our members to find solutions that are cost effective, productive, and scalable to the management of their electronic documents.”

“ What happened Next?”

Pilots with Municipalities United Counties of Prescott and Russell Municipality of Kincardine Municipality of Red Lake City of Brampton Municipality of Wawa County of Simcoe Dufferin County Bylaws, Council Minutes Agreements (of all kind) Permits, Plans Expenses Reports, Licenses and quotes, purchase orders Etc. IT, HR, Finance/Treasury, Council, Public Works, CAO, Clerk, Building and Planning Now let’s hear them share their journey with you

Questions? Nada Belhadfa Director, Digital Transformation nada.belhadfa@notarius.com 1 888 588-0011, ext. 1276