Payment Processing 1 L652 PA Process as of 12 Apr 2012

Terminal Learning Objective Identify the Payment Process in GFEBS In a classroom environment, given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual 37-100-FY. With at least 80% accuracy, learners must demonstrate proficiency with: Enter the Payment Process in GFEBS Action: Conditions: Standards: 2

Introduction The Payment Processing lesson will cover payment proposals and payment runs as they pertain to the Spending Chain and Reimbursable processes. 3

Payment Program Process Flow Payment Program Process Flow (Cont.) Payment Program Process Flow Legend GFEBS Operation Good Receipt Payment Interface Processing Monitor Monitors the interface from iRAPT [formerly Wide Area Workflow (WAWF)] Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from iRAPT (formerly WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Create Payment Run Payment Certifier Review and Certify Payments Schedule Payment Run ADS Non-GFEBS Operation 4

Payment Proposal Run transaction F110 to select parameters Create separate payment files for EFT and check payments Payment Processor proposal certification options: Delete Proposal Display Proposal Display Proposal Log 5

Payment Program Process Flow (Cont.) Legend GFEBS Operation Good Receipt Payment Interface Processing Monitor Monitors the interface from iRAPT [formerly Wide Area Workflow (WAWF)] Invoice Invoice Interface Processing Monitor Monitors the interface for invoices from iRAPT (formerly WAWF) Create Payment Proposal Payment Processor F110 Enters payment parameters Schedules Payment Proposal Create Payment Run Payment Certifier Review and Certify Payments Schedule Payment Run ADS Non-GFEBS Operation 6

Payment Certification Payment Certifier Validation Process: Verify Proposal Separate Payment Run IDs are created for EFTs and checks Accept Process unblocked Invoices Reject Block invoices for payment 7

LSA #1 Check on Learning 1. What transaction code does the Payment Certifier use to perform the Payment Certification? 2. True or False – The Payment Processor creates separate Payment Run IDs for EFTs and checks? 8

LSA #1 Summary 9

Payment Run Payment Certifier Payment Run Process: Certify Payment Complete Payment Run Record Disbursements in Transit (DIT) Manually upload Ready-to-Pay file into DS Liquidate DIT upon receipt of payment confirmation from ADS or DDS on the Post-Pay file View Final Log 10

Payment Run (Cont.) Un-cashed Checks/EFT Rejections: Monitor payments between GFEBS, ADS, ITS, and DCAS EFT rejection notifications received Payment Certifier notifies Invoice Processor Invoice Processor clears the unmatched collections 11

LSA #2 Check on Learning 1. After all payments are certified, which role is responsible for completing the Payment Run? 2. True or False – Invoices not blocked are further processed during the Payment Proposal? 3. Which role can view the final log that pertains to the completed Payment Run? 12

LSA #2 Summary 13

Payment Report Payment Report Roles: Payment Processor Payment Certifier Payment Interface Processing Monitor Invoice Interface Processing Monitor Payment Report: Vendor Line Item Display (FBL1N): Displays the account of a particular vendor(s) 14

Payment Report (Cont.) Export Report to Local File The Payment Processor, Payment Certifier and/or the Payment Interface Processing Monitor can export a report to a local file (spreadsheet or in HTML format) Once the report is displayed, go to Menu -> List -> Export -> Local File, select the appropriate format and save the file. 15

LSA #3 Check on Learning 1. Which role(s) have access to view the payment report within GFEBS? 2. Which transaction code is used to display the Vendor Line Item report? 3. What is the path to export a report? 16

LSA #3 Summary 17

Payment Proposal 18

F110 - Automatic Payment Transactions: Status Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided 19

LSA #4 Check on Learning 1. What does the Payment Proposal display? 2. True or False – For a payment run by check, the Payment Processor selects the CEFT button after clicking the green check to schedule the proposal. 20

LSA #4 Summary 21

Payment Run 22

F110 - Automatic Payment Transactions: Status Simulation The instructor demonstrates this activity while you follow along Hands on Exercise The instructor will lead you step by step through the activity using the training materials provided 23

LSA #5 Check on Learning 1. True or False – The Payment Certifier has the option to “Block” individual invoices from payments? 2. The Outgoing Payment: a. will always be zero. b. will always equal the Incoming Payment. c. is the total payment amount on the payment run. 24

LSA #5 Summary 25

Questions 26

TLO Summary Identify the Payment Process in GFEBS In a classroom environment, given access to financial management documents and DFAS-IN Regulation 37-1, and DFAS-IN Manual 37-100-FY. With at least 80% accuracy, learners must demonstrate proficiency with: Enter the Payment Process in GFEBS Action: Conditions: Standards: 27