Organic Integrity And Record Keeping

Record Keeping COR Standards: Section 4.4 4.4.1 The operator shall maintain records and relevant supporting documentation such as visual aids, maps, flow charts, concerning inputs and details of their use, preparation and transportation of organic crops, livestock and products. The operator shall maintain the organic integrity of the products and shall fully record and disclose all activities and transactions in sufficient detail to be easily understood and sufficient to demonstrate compliance with this standard.

Section 4.4.2 Records shall maintain it possible to trace The origin, nature and quantity of the organic products that have been delivered to the production unit or operation The nature, quantity and consignees of products that have the production unit Any other information for the purpose of verification, such as the origin, nature and quantity of ingredients, additives and manufacturing aids delivered to the unit and the composition of processed products’ Activities or processes that demonstrate compliance with this standard

Audit Trail crop operations Tracks the organic integrity of a product from its origin to the customer From the farm to a broker/trader to the processor/manufacturer Audit consists of: Field histories , prior land use, accurate maps, field locations , field ID, acreage, Field management, all field activities, dates, non GMO verification for purchased inputs Seed used, seed search, non GMO verification Harvest, records for organic and non organic, dates, amounts, fields, storage locations, buffer management Storage, running inventory, source of incoming product from harvest, amounts in and out, removal of own seed Transportation, truck clean out affidavits Lot numbers, BOL’s Sales, records for organic and non organic Complaint log

Bill of Lading Date of Transaction Lot number Your name Buyers name Certified by ( your certifying body ) Commodity Quantity Truck clean out affidavit Signatures

Livestock Operations Management of breeding stock Market animals Sales of live animals or edible product Feed and supplements Husbandry practices Pasture history and Management of pastures DMI Dry Matter Intake Livestock audit trail , birth to butcher!

Brokers/Traders Document movement from the supplier to the buyers Contracts, contract numbers Lot numbers from suppliers Scale tickets BOL’s

Processor/handlers Receipt of raw product Flow though the facility Sale of finished product All operations must document the source of ingredients and or inputs used Use of Lot #

Lot Number Example Lot number 18-Farm - B2- Wht- 04 Year 2018 Farm Farm name or your initials B2 storage location Wht Wheat 04 load number Keep the lot number simple Lot numbers are used for all field and storage records, sales and out going documents Must be used on all weigh tickets, BOL’s, invoices, and TC’s

Invoices Your name Buyers name Commodity Lot number Quantity Certified by your ( Certifying Body )

Audit trail Ensuring the organic integrity though records of all activities Performing an in/ out balance of inventory with supporting documentation

The documents and forms used with permission from Global Organic Alliance TCO Cert Procert