EXCEL 2007 Part 4

Todays Lesson Search & Replace Sorting Data Copying, Moving and Deleting Within a Worksheet Within a Worksheet Between Worksheets Between Worksheets Cell(s) Cell(s) Between Active Workbooks Between Active Workbooks Fill Handle Copy/Increment Data Copy/Increment Data Series of Items Series of Items

Ribbon Groups Used – Home & View TAB Search & Sort Clipboard View Tab - Windows

Search & Replace Find specific occurrences of data – Find – Find Next – Find All – Replace – Replace All

Exercise replace.xlsx Open replace.xlsx workbook Find Next/Replace (one at a time) – Using Find Next/Replace (one at a time) change Lunch Dinner to Lunch How many replacements? Replace All (all at once) – Using Replace All (all at once) change Irish Gaeilge to Irish How many replacements? replace1.xlsx Save as replace1.xlsx

Sorting a Cell Range Ascending – A to Z – Lowest to Highest Descending – Z to A – Highest to Lowest Sort Dialogue Box – Sort by 2 criteria

Custom Sort First Level Add LevelsHeaders

Exercise sorting.xlsx Open sorting.xlsx workbook Surnames are sorted in Ascending Order but Liam Kelly should not be before Brian Kelly Custom Sort to sort by Surname and then First Name – Use Custom Sort to sort by Surname and then First Name based on student marks – Practice sorting in ascending/descending order based on student marks sorting1.xlsx Save as sorting1.xlsx

Copying & Moving Within a Worksheet Copy a range of cells – Select / Copy / Paste Paste Options – Used for paste options Between Worksheets Same as between cells Before pasting click a worksheet tab to open the new worksheet

Deleting Cells Select cell or range of cells Delete Press the Delete key Right Click Shortcut Menu Delete or Clear Contents Delete or Clear Contents

Exercise copymove.xlsx Open copymove.xlsx workbook Use Copy/Move commands to get the spreadsheet to look like the one handed out Delete contents of cells B19:E20 Copy contents to a new worksheet Name worksheets as Timetable and Timetable Copy copymove1.xlsx Save as copymove1.xlsx

Copying/Moving between Workbooks Similar to within a Workbook Must have both Workbooks open View Tab - Windows Group Switch between active workbooks by clicking the workbook in the View Tab - Windows Group

Exercise copy1.xlsx Open copy1.xlsx workbook copy2.xlsx Open copy2.xlsx workbook A4:F14copy1.xlsx Copy the contents of cell range A4:F14 of copy1.xlsx copy2.xlsx A4 Paste into copy2.xlsx, starting in cell A4 copy2.xlsxcopy3.xlsx Save as copy2.xlsx as copy3.xlsx

Fill Handle Copy/Increment Default setting to copy data as well as formatting to adjacent cells Series of Items Auto Fill Options Use Auto Fill Options Menu Ctrl Or Use Ctrl key as you drag

Exercise fill.xlsx Open fill.xlsx workbook Using the fill handle, copy data into their appropriate cells (as per handout) myfill.xlsx Save as myfill.xlsx