Open Access at Kyoto University Tatsuji Tomioka Kyoto University Library, Japan tomioka.tatsuji.5a@kyoto-u.ac.jp Positioning Asia in the Global Movement of Open Science November 15, 2016, Kuala Lumpur, Malaysia

Outline Introduction of Kyoto Univ. KURENAI – KU Repository KU Open Access Policy Steps toward the OA Policy Implementation

Introduction of Kyoto Univ.

Kyoto University Established in 1897 22,800 Students, 7,100 Staff 10 Faculties, 18 Graduate Schools (14 Research Institutes, 24 Centers/Facilities) US$ 1,4 Billion Expenditure (FY 2014) 9 Nobel Prize Laureates

Kyoto University Libraries Main Library: established in 1899 Collections 6.9 Mill. Volumes 36 Thou. EJ-Subscriptions Special Collections (Rare Materials)

KURENAI – KU Repository

About KURENAI Kyoto University REpository for Navigating Academic Information 紅 (KURENAI) = deep red, crimson Japanese Traditional Color “紅萌ゆる (Kurenai Moyuru)”: dormitory song 紅 Color Codes [HEX] #d7003a [RGB] R:215 G:0 B:58 [CMYK] C:0 M:100 Y:65 K:10

Glance at KURENAI

KURENAI - Facts & Figures 145 thou. Items /w full-text data (2016-10) 3.88 mil. Downloads (2015) Over 200 Titles Departmental Bulletins

KURENAI – Items 2006-10 Release 2016-10 Over 145,000

KURENAI – World Ranking Ranking Web of Repositories http://repositories.webometrics.info/en operated by Spanish National Research Council Area Ranking World 41 Top Institutionals 32 Asia 1 Japan (July 2016 edition)

KURENAI – Resource Type

KURENAI – Language

KU Open Access Policy

KU Open Access Policy Deposit into KURENAI (Objective) 1. To assure open access to published products of Kyoto University faculty research to further research and public accountability. Deposit into KURENAI approved on April 28, 2015 http://www.kulib.kyoto-u.ac.jp/content0/13092

ROARMAP - Policy Terms Source of policy: Administrative/management decision Locus of deposit: Institutional Repository Deposit of item: Required Making deposited item Open Access: Date of deposit: When publisher permits Date deposit to be made Open Access: Content types specified under the mandate: Peer-reviewed manuscripts Journal article version to be deposited: Author's final peer-reviewed version Can deposit be waived?: Yes ROARMAP : The Registry of Open Access Repository Mandates and Policies http://roarmap.eprints.org/762/ University-wide Policy Green OA Opt-Out

Approval Process 2014-03: Overseas Survey EJ & OA in North American Universities Importance of OA Policy by the University 2014-03~: OA Policy Project Team Drafted by library staff 2014-06~: Reviewed by the Library Board Approved on February 20, 2015 2015-03~: Reviewed by the University Board Approved on April 28, 2015

Significance and Impact Pioneer of Open Access Policy in Japan Supported Approvals of Open Access Policy in other institutions 6 Universities Approved

Steps toward the OA Policy Implementation

Preparation Manuals/FAQs System Development Briefing Session Scope: Mandatory Members, Resources Types What is ...? (Text Version, Embargo ... ) System Development KURENAI Deposit System Cooperation with CRIS (Current Research Information System) Briefing Session OA Policy, System

KURENAI Deposit System Self-Input: Metadata & Full-text Separated from KURENAI (DSpace) Single Sign-on (Shibboleth) Status Management (incl. joint papers) Opt-Out Data Cooperation Automatic Import: Bibliographic Data from CRIS, researchmap, Scopus DOI Complement (CrossRef REST API)

KURENAI Deposit System

Briefing Session - Ongoing Flyer - Main Library Flyer - Faculty Library

Voices at the Briefing Session Low Awareness towards OA Policy Concerns for Copyrights Expected - Support of Library Staff Systematic Cooperation Decrease - Bored Input Works Increase - Visibility (Advantage of OA)

Registered Items April, 2015 OA Policy ◆Total ■Journal Article

Future Challenges Promotion: OA & OA Policy (Researchers, Students) Improvement: Support for OA (by Library Staff) Training: Library Staff Collaboration: URA Computing Section

Thank You! Tatsuji Tomioka tomioka.tatsuji.5a@kyoto-u.ac.jp