Finance Brief May 2016

Introductory training for Managers & Supervisors - Finance and Procurement Our new one day training is being launched on 26th May 2016 Dates through 2016 are now available on the OWD rolling calendar The day is aimed at those with responsibility for staff pay travel and expenses and non-pay expenditure. This programme covers essential knowledge for all supervisors, line managers and any staff with authority for generating pay or non-pay expenditure. All new or untrained supervisors should attend.

Personal details Have you changed address recently? It is important that everyone has their correct home address recorded on NHSBT’s HR and payroll system (ESR) If you have recently moved you will need to update your details This can easily be done through People First Other changes you can make through People First are: Bank account for pay Emergency contact details Name Disability indicator

It’s Easy to access your P60 P60s It’s Easy to access your P60 P60s are now available for 2015/16 via EASY (P60s for 2014/15 are also there) If you’re not yet registered for EASY then log into the NHSBT network and click here to register with your NHSBT email address. Contact NHSBT Pay Support on 0121 202 4455 (internal 54455) with any queries.

Pension re-enrolment – May 2016 On 1st May 2013 Auto-enrolment was introduced in NHSBT. Under the Pension Act 2008, every employer must automatically enrol all employees who are not already in a qualifying scheme, such as the NHS Pension Scheme, into a workplace pension. Under this legislation every 3 years employers have to re-assess employees who have opted out of the workplace pension scheme(s). In May 2016 NHSBT will re-enrol. This will only affect those who opted out between 1st May 2013 and 30th April 2015 and meet re- enrolment criteria (see next slide). We will be writing to everyone affected during May 2016 to advise of any action being taken.

Pension re-enrolment – assessment criteria Employees who meet the following criteria will qualify for re- enrolment into a workplace pension. • Earn more than £10,000 a year (£833 a month) • Are aged between 22 and the State Pension age • Work in the UK

Payroll Errors – March 16 In March 2016 there were 74 overpayments: 45 overpayments due to late notification of new BHSF Healthcare contribution rates 25 manager errors due to late or incorrect information 4 error in pay processing (2 by SBS and 2 by Pay Support). Pay Support have liaised with BHSF to remind them of the timetable for annual notification of contribution rates. This should not be repeated. Apologies to any staff impacted by this. 25 Manager errors is a sharp increase on the previous trend. A similar peak occurred in December. It appears that manager absence over holiday periods causes more staff pay errors. To avoid pay errors in your team, please pre-plan and complete forms prior to manager absence or delegate the task appropriately. In April we identified a system update had caused on-call to be paid at incorrect rates. This was identified and additional payments were made in month. We are working with the supplier to identify and address the root cause. Again apologies for any inconvenience caused.

Disposal of Fixed Assets A recent Internal Audit report identified that some NHSBT assets had been disposed of without the correct approvals. A Fixed Asset Disposal Form must be completed in advance of any disposal being undertaken. For example if there is a loss on disposal this may require the Finance Director’s approval on the form. If you have any questions please contact your finance business partner or Syma Yasin x 55952

Year End Update The Draft Annual Accounts and Report are complete Our External Auditors Deloitte are now in auditing us to verify that these accounts are materially correct We hope to have any final adjustment requests from Deloitte By 1st June GAC will then approve the Accounts for them to be printed and Laid before Parliament before the end of June. Thank you to all who have helped in the income process, recording accruals or raising POs on time. This all supports us to achieve good financial control, accurate accounts and a clean audit opinion (fingers crossed!)