Building Coordinators Meeting November 9, 2017 President’s Dining Room Bernhard Center

Agenda Welcome – Pete Strazdas Introductions of new building coordinators Topics for discussion Project Process Overview – Ron Robyn Architecture/Interior Design – Eleonora Philopoulos Engineering – John Seelman Construction –John Koestner Furniture Website – Eleonora Philopoulos Snow Removal – Mark Frever Q & A

Introduction of New Building Coordinators

Facility Project Process PATHWAY TO SUCCESS – MEETING CLIENT EXPECTATIONS

Overview of the Process Client Involvement & Approvals Project Request Design Construction Closeout Project Manager Throughout Entire Project

Client Responsibilities Provides input on project scope, schedule and budget Scope: Communicate project objectives Schedule: Provide schedule preferences and constraints Budget: Provide funding for design and construction Identify stakeholders, end users and ultimate decision makers Identify client single point of contact who ensures appropriate communication with project team

Project Manager Responsibilities Communication Permanent single point of contact Facilitates all conversations with project resources Keeps client informed of all major steps and phases throughout the project Important and critical issues Facilitates meetings in all phases of the project Ensure compliance with approved project scope, schedule and budget Ensure compliance with project process and project transparency

Project Request Start Project Client submits a project request via FM website FM assigns a project number and Project Manager Initial consultation with project team Project Scope, Schedule and Budget Range  Design budget submitted to client for approval

Design Start Design A Design Lead will be assigned to each project Client approval of design budget based on the proposed scope, schedule, and budget Design Lead creates collaborative team to complete design per client requirements Meeting client expectations Design Lead coordinates presentation of design document drafts for client review Client signs off on final design

Construction Start Construction Client approval of construction budget and schedule Project Manager coordinates construction process Meeting client expectations Project Manager keeps client fully informed and involved throughout project Client signs off at substantial completion of project with a punch list

Closeout Finish Project Punch list items completed Final review of project success Client Feedback survey CELEBRATION!

Tracking Milestone Dates Process Step Date o Client request o FM assigns project manager (PM), project number and informs client via e-mail o PM initial consultation on scope, budget and schedule PM meets with engineering and architecture to create project team o PM receives approved design budget from client o Client and project team complete design o PM receives design approval from client PM develops budget for construction phase o PM receives approved construction budget from client Construction of project  finished construction o Client signs off at substantial completion with a punch list Track & Measure Client Involvement & Approvals

Furniture Website http://www.wmich.edu/facilities/design

Snow Removal http://wmich.edu/facilities/landscape/snow-removal

Questions?