2019 MMC Safe Grad Parent Committee Call for Chairs & Volunteers September 17, 2018 WELCOME AND INTRODUCTION THANK EVERYONE FOR COMING OUT

Agenda Safe Grad Overview Designated Driver Forms Dinner Dance Overview & SGPC Responsibilities Parent/Volunteer Overview Miles Mac Support Staff Past Committee Chairs Responsibilities of Committee Chairs Q & A Sign-up

Safe Grad Concept Overview

Safe Grad – What is it? Safe Grad is a plan to organize an enjoyable, accident and incident free graduation celebration Safe Grad Manitoba sanctioned READ SLIDE

Safe Grad Parent Committee Who are we? A group of grad parent volunteers responsible for the planning and execution of the parent responsible portion of Safe Grad READ THE SLIDE

Safe Grad – Rules Grads and their guests are not allowed to drive No one under the age of 18 is allowed to purchase, possess or consume alcohol SAFE GRAD MANITOBA IS AN ORGANIZATION GOVERNED By THE MANITOBA ASSOCIATION OF SCHOOL TRUSTEES SCHOOLS AND PARENT COMMITTEES APPLY TO HOLD A SAFE GRAD. We MUST UPHOLD THE SAFE GRAD RULES IN ORDER TO BE COVERED BY MAST LIABILITY INSURANCE. READ SLIDE

Designated Driver Forms Designated Driver forms will go out two months prior to Grad. All parent and designated drivers will be contacted to confirm information. THE WAY TO ENSURE ALL GRADS DON’T DRIVE, IS HAVE THEM ARRANGE FOR A DESIGNATED DRIVER. READ SLIDE

Dinner & Dance Overview & SGPC Responsibilities

Important Date 2019 Safe Grad Dinner and Dance Friday, June 28th Canad Inns Polo Park 1405 St. Matthews Ave. 4:30pm Friday– 5:00am (Saturday) NEXT SLIDE

Grad 2019 - Details Dinner and Dance: Canad Inns Polo Park – Ambassador Banquet Centre Safe Grad Party: TYC Event Centre

Dinner and Dance Security Check-in of attendees and their baggage Organized by student grad committee & school Safe Grad Parent Committee is responsible for: Security Check-in of attendees and their baggage Issuing wristbands for all attendees Organizing Designated Driver drop- off/pick-up Administering minor medical attention Running the Fun Casino READ SLIDE

TYC Event Centre Security Baggage Designated Driver pick-up/ Check-out Organized by Safe Grad Parent Committee Safe Grad Parent Committee is responsible for: Security Baggage Designated Driver pick-up/ Check-out Minor medical attention READ SLIDE

Parent/Volunteer Overview & Responsibilities

Volunteer Responsibilities No consuming alcohol the day of or during the event Please communicate with Committee Chair any changes (e.g. shift time changes, availability) READ SLIDE

Volunteer Responsibilities Do not book guest rooms at Canad Inns Polo Park the night of Safe Grad Please dress in business casual clothes READ SLIDE

Miles Mac Support Staff Monica Quiring Michelle Williams (V-P) READ SLIDE

Past Committee Chairs will be available to provide guidance and support to new Chairs

Committee Chairs

2019 Committee Chairs Chairpersons – Lloyd Fridfinnson & Monica Woods Volunteer Coordinator – Security – Ticket Sales/Check-in – THANK ALL THE PAST COMMITTEE CHAIRS

2019 Committee Chairs Phone – Medical – Designated Driver /Check-out – Fun Casino – Baggage –

Committee Chair Responsibilities

Safe Grad Committee Chair Oversee all activities of a successful Safe Grad event. Be an active member on all sub-committees & assist committees when required. Facilitate communication with all committee Chairs. Assist in maintaining master list of Safe Grad Volunteers. Liaise between parents and MMC staff. Hold parent information meetings, provide information for MMC website, meet with school administration. Complete Safe Grad Manitoba liability insurance forms. Request budget items for all-night Safe Grad, with MMC staff liaison.

Volunteer Coordinator Chair Compile & maintain a master list of volunteers for all Safe Grad Committees. Assign volunteers to specific committees based on volunteer sign-up requests/preferences. Distribute lists to committee chairs and update as required. Be in attendance 4:30pm to 5:00am the day of Safe Grad to man volunteer check-in table. Periodically report to the Chairperson.

Security Chair Coordinate and facilitate a training session with security volunteers. Coordinate volunteers to provide security in all areas of the Safe Grad event. Coordinate security efforts with security staff at TYC. Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate security efforts. Periodically reporting to the Chairperson.

Ticket Sales/Check-in Chair Coordinate & facilitate volunteer check-in training session. Coordinate volunteers to assist in the distribution of tickets & collection of money with school during ticket sales in June. Compile master check-in list, using school database, of Safe Grad attendees. Coordinate check-in table volunteers at Safe Grad. Confirm attendees against guest list. Coordinate volunteers to check ID for attendees over 18 years old and distribute wrist bands. Be in attendance 4:30pm to 10:00pm the day of the Safe Grad to coordinate ticket sales efforts. Periodically report to the Chairperson.

Phone Chair Compile the completed designated driver forms. Coordinate and facilitate a training session with phone volunteers. Have volunteers contact all Designated Drivers & confirm arrangements for drop-off and pick- up. Ensure DD contact information is current / correct. Periodically report to the Chairperson.

Medical Chair Coordinate and facilitate a training session with medical volunteers. Ensure the existing medical kit is stocked and available. Provide minor medical care at the event. Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate ticket sales efforts. Periodically report to the Chairperson.

Baggage Chair Coordinate volunteers to collect and secure clothing bags during Safe Grad. Manage phone charge station. Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate baggage. Periodically report to the Chairperson.

Designated Driver / Check-out Chair Coordinate and facilitate a training session with Committee volunteers. Compile DD list, showing all attendees and their DDs. Coordinate volunteers to have DD check-out students and guests leaving Safe Grad. Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate baggage. Periodically report to the Chairperson. (Volunteering for this committee does not mean you are signing up to be a DD.)

Fun Casino Chair Consult with Ms. Quiring regarding the arrangements for the casino supply company and assist as necessary. Contact and schedule volunteers. Close at midnight. Assist with silent auction. Periodically report to the Chairperson.

Multiple Volunteer Roles It is common to volunteer for more than one committee.

Important Date 2019 Safe Grad Friday, June 28th Canad Inns Polo Park 1405 St. Matthews Ave. NEXT SLIDE

Grad 2019 link on the Miles Macdonell School website. KEEP CHECKING THE “GRAD 2015” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE. NEXT SLIDE

Committee Chair & Volunteer Sign-up Be sure to turn in your volunteer form. Further inquiries: Monicajoanwoods@gmail.com KEEP CHECKING THE “GRAD 2019” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE. NEXT SLIDE

Questions? DOES ANYONE HAVE ANY QUESTIONS?